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 11/30/2021Buying
  

Purdue University is unable to accept deliveries between Thursday, Dec. 23 and Friday, Dec. 31, 2021 when offices are closed for the holidays and winter recess.

 

Ariba requesters who are submitting purchase orders should add a comment in the “Visible to Supplier” field that states Purdue is unable to accept deliveries during the timeframe listed.

 

Procurement Services previously notified Purdue’s strategic partners not to deliver during this timeframe unless faculty or staff make special arrangements in advance, and no additional notifications are needed. Faculty or staff are responsible for communicating with the vendor and accepting the delivery if special arrangements were made for when the University is closed.

 

For assistance, please contact the Procurement Services at pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 11/30/2021Finance
  

The latest Overpayments dashboard is now available and can be accessed via the SuccessFactors Training SharePoint site (in the Payroll tab, under Overpayments). It is listed with the Quick Reference Guides (QRGs).

 

The current Overpayments dashboard is through biweekly (BW) pay period 24.

 

New supervisors and those that have not yet attended training should review Timekeeping, Time Off Requests and Employee Pay Change Responsibilities for Supervisors. The training outlines supervisor responsibilities and also provides the recorded presentation defining overpayments and how to prevent them.

 

All courses are registered or presented through SuccessFactors Learning (LMS). Learn more about SuccessFactors Learning.

 

ApprovedNoneRegular News Article
 11/23/2021Finance
  
With the upcoming Winter Recess and year-end tax reporting, December 8 is the deadline to enter all ZV60 invoices, including personal payment requests, for payment processing by December 21. The last payment runs of the year will start at 4 p.m. on December 22. The payment runs initiated at 4 p.m. on December 22 will include payments that are due through Jan. 3, 2022 for all payment methods except checks. Checks will be paid through Jan. 7, 2022.
 
Please allow sufficient time for workflow approvals, as payments must be approved before posting. ZV60s entered after the December 8 deadline may be processed before the end of the year, if time allows and approvals are completed.

Any personal payment requests received after December 8 will not be guaranteed for payment until after January 3, 2022.

Contact ap@purdue.edu with questions.
 
 
ApprovedNoneRegular News Article
 11/23/2021General Info
  

Employee mailing addresses serve a variety of purposes at Purdue, which means it’s important that employees have them listed correctly in SuccessFactors. Without correct mailing addresses, employees miss out on or are delayed in receiving important information such as insurance cards, new HSA Bank cards (2022 HSA Bank cards will be sent toward the end of the year), dental cards, benefit statements, W-2s and more.

 

Purdue employees are able to quickly edit or update personal information – including addresses – via SuccessFactors. Employees can quickly log into SuccessFactors through the OneCampus portal by clicking on the Employee Launchpad tile. From there, all employees have access to their employee record in SuccessFactors, which appears as "My Profile."

 

Select “Employee Launchpad” and log in using Purdue username and BoilerKey.

 

In addition to mailing addresses, the following items can be edited or updated through the Employee Profile:

·         Education

·         Home phone number

·         Emergency contact

·         Bank information

·         Tax information

 

Human Resources' “Self Service” web page offers a video that outlines how to make the above changes. Once the video starts, select Profile in the Table of Contents to learn how to edit information. The video walks through the profile but also demonstrates how to update bank and tax information. A Quick Reference Guide, which provides detailed information, such as how to edit addresses (Page 5) and other information is also available.

 

Importance of beneficiary designations

 

Another important aspect for Purdue employees to keep in mind are beneficiary designations. Purdue’s benefit options and Healthy Boiler Program are designed to provide coverage and resources for overall well-being. Designating beneficiaries is one way employees are able to extend that coverage and protect their loved ones.

 

Making sure affairs are in order and checking in from time to time is key when it comes to protecting loved ones. Ensuring that beneficiary information is up-to-date can help them when it matters most. Several Purdue benefit programs provide for beneficiaries in the event of death, so maintaining updated information is very important.

 

Actively choosing beneficiaries can help ensure that funds are appropriately distributed where you intend them to go, and you can make changes at any time. Once beneficiaries are established, it is recommended to review those designations each year to ensure that no changes are needed – or to make updates if they are needed.

 

Purdue benefit programs that allow for a beneficiary designation are:

·         Health savings account (HSA).

·         Life insurance (i.e., accidental death and dismemberment, term life).

·         Universal life.

·         Retirement

 

Retirement accounts (e.g., Fidelity, PERF, accounts with former retirement plan providers, such as TIAA).

To review and update beneficiaries for AD&D, term life and universal life insurance in Benefitfocus, employees may follow these instructions at any time throughout the year.

 

For all other plans, visit the Beneficiary Management web page for instructions.

 

For assistance with updating mailing addresses and / or beneficiary records, contact Human Resources at hr@purdue.edu or at 765-494-2222.
ApprovedNoneRegular News Article
 11/18/2021Buying
  

Purchase requests of $10,000 or greater for the West Lafayette campus that are submitted by 5 p.m. on Friday, Dec. 10 are guaranteed to be processed by close of business on Friday, Dec. 17. The University will be closed Dec. 23, 2021 through Jan. 2, 2022 for the holidays and winter recess.

 

Large requests submitted after Dec. 10 may not be completed until Jan. 3, 2022 or after due to the increased volume of requests and additional processing that will be required during that time.

 

The Purdue Fort Wayne and Purdue Northwest campuses should follow local purchasing department instructions and deadlines.

 

For assistance, please contact the Procurement Helpdesk at pshelpdesk@purdue.edu or (765) 494-7279.

ApprovedNoneRegular News Article
 11/18/2021Security
  

All faculty and staff on the West Lafayette campus will be required to use Microsoft MFA by the end of January 2022, but registration is open now so that employees may register at a time that is convenient for them.

To register, fill out the form found here. Employees will then receive an email with instructions for setting up MFA and will have 14 days to complete the setup before an authentication service will be required to access mail and other 365 services. For most users, the setup process takes less than five minutes.

More about Microsoft MFA:

·         Protects users by requiring a second form of authentication, in addition to their career account password.

·         Reduces phishing attacks appearing in your inbox.

·         In 2021, the West Lafayette campus has experienced more than 4,200 compromised accounts, more than double the number in 2019.

·         Most of the compromised accounts started with someone clicking a link in a phishing email.

·         MFA will be required when signing into Office 365 applications (including Outlook email).

·         Options include using text messages, audio phone call or the Microsoft Authenticator App.

To learn more about MFA, see the recent article from Purdue Today.

ApprovedNoneRegular News Article
 11/18/2021Finance
  
In anticipation of the upcoming 2021 tax season, all Purdue employees should review and update (if necessary) their mailing address, bank information, and tax withholding selections in SuccessFactors (accessed through the OneCampus Portal).
 
SuccessFactors is a flexible and secure paperless portal for current employees to make changes to their vital personal information on file with the University. Tax and banking changes made after Dec. 16 will be effective for 2022 pay. Address changes for all 2021 tax forms must be made by 5 p.m. on Jan. 4, 2022. Exception: International employees will continue to submit their tax documents via the Glacier software and printed documents sent to the Payroll and Tax Services department.
 
Online W-2 access reminder: Employees are strongly encouraged to register for online W-2 access at ADP;  instructions are located in the employee's SuccessFactors profile. By registering, an employee is able to elect to continue to receive a paper copy or only receive an electronic copy of their W-2 form. Other benefits include earlier delivery (by a week) and elimination of mail security concerns. 
 
Questions should be directed to the Payroll and Tax Services department via tax@purdue.edu.
ApprovedPurdue TodayRegular News Article
 11/17/2021Finance
  

Accounts Payable is experiencing a high volume of vendor requests at this time. The standard turnaround time of 10 business days might be exceeded on some requests as the team catches up. 

 

Patience is appreciated while Accounts Payable works diligently to complete all of the requests.

 

For requests that become critical, please email the vendor data team directly at vendordata@purdue.edu.
ApprovedNoneBreaking News Article
 11/16/2021Finance
  
As part of the ongoing process to develop and implement improvements to the rate/recharge process, a new Rate/Recharge Intake Form has been released. The intent of the new form is to gather high-level information regarding the rate request so that the request can be reviewed by the Senior DFA and Income Producing Committee prior to any work on the request beginning. The form should be used by departmental business offices to request new or revised rates for recharge centers and other income producing activities.

Additional information is requested on the new form to assist the Senior DFA and the Income Producing Committee in considering which requests will be further developed. The additional information requested includes an estimate of income to be generated with the new or revised rates. This estimate does not need to reflect an actual rate calculation, but rather is a rough estimate to help Senior DFA and the Income Producing Committee understand the volume of the activity.

When the departmental business office submits the form, it must be routed to the Senior DFA responsible for the rate. The department business office should review any requests with their DFA prior to submitting the form so that the DFA will be prepared before the Senior DFA reviews the request. If the Senior DFA approves the request, the form will be routed to the Assistant Comptroller for Managerial Accounting to consider, in consultation with the Income Producing Committee. The form must be fully approved before the Costing Team will be able to work with the department to develop the rate calculation and accompanying forms to submit the formal rate request.

While it is not reflected as an additional question on the new Rate/Recharge Intake Form, departmental business offices are expected to gather benchmarking data for any new or revised rate requests as part of the formal rate request submission in the future.

The new Rate/Recharge Intake Form is available online.

ApprovedNoneRegular News Article
 11/12/2021General Info
  

As of today, response to the post-open enrollment survey is lower than expected. Human Resources – Benefits is reminding employees and encouraging their participation in this brief, two-part survey. Responses are requested by Monday, November 15.

As a reminder, for the sixth year in a row, Human Resources-Benefits is seeking employee input and feedback about the recent benefits open enrollment as well as overall health and wellness offerings at the University. Employees (excluding graduate staff) at West Lafayette, Northwest (Hammond and Westville) and Fort Wayne who are benefits-eligible and did not take the survey following completion of their benefits open enrollment are encouraged to participate.

Each year, the benefits department, stakeholder groups and LHD Benefits Advisors analyze employee perspective via the survey results and then use that data and information as part of the building blocks for future benefits packages and wellness offerings.

“Based on our understanding of annual survey data, our overall wellness planning continues to address and works to meet the needs of our diverse population,” said Candace Shaffer, senior director of benefits in Human Resources. “These surveys play an important role in how we communicate and what we do moving forward related to programming, services and more. Participating in this survey is the best way for our Purdue community members to share their opinions, experiences and suggestions that help move us forward, and we hope to see a high level of engagement from the Purdue community again this year.”

Today, the University offers many no-cost wellness programs through its Center for Healthy Living on the West Lafayette campus, as well as the Healthy Boiler Program.

“Survey results tell the story of how and what impacts Purdue employees when it comes to their benefits and overall well-being and provide the foundation from which we build future programming and offerings around the five pillars of the Healthy Boiler Program – behavioral health, financial wellness, physical health, social wellness and work-life integration.”  

Purdue remains dedicated to ensuring convenient access to healthcare and wellness opportunities. The survey results provide helpful information to help do so.

Questions

Questions can be directed to Human Resources at 765-494-2222, toll-free at 877-725-0222 or via email at hr@purdue.edu.

ApprovedNoneBusiness Update Article
 11/11/2021General Info
  

The West Lafayette Bursar Office would like to remind all departments with graduate staff appointments to submit a list of graduate staff students for the Spring 2022 semester to the Bursar Office. Lists must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website

 

This form is required for both adding additional grad staff and removing any grad staff that did not accept or fill their position. 

 

This form must be submitted every semester in order for the remission to apply.  For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.

ApprovedNoneRegular News Article
 11/11/2021Training
  

Business office employees and support staff who use Concur Travel and Expense are encouraged to attend one of the upcoming virtual sessions for Concur Business Office and Support Staff Training (TRVLC 250). This course acts as an introduction to the electronic travel and expense system and includes arranging travel, creating and reviewing travel requests, and creating and reviewing expense reports in Concur.

Each course consists of two sessions, each an hour and a half long. Attendance at both sessions is required.

The sessions are scheduled at the following dates and times:

·       Nov. 16 and Nov. 17: 10 – 11:30 a.m.

·       Dec. 15 and Dec. 16: 1 – 2:30 p.m.

 

Use this link to register within the Learning module of SuccessFactors. All training sessions will be held via Microsoft Teams.

As a reminder, travel guidelines remain in effect for faculty, staff and students who are traveling for work or in connection with a course or student activity. More information about these guidelines can be found on the Protect Purdue website.

Additionally, Purdue Travel started centralizing the creation of expense reports through their department in phases. Departments should continue creating expense reports via Concur until their phase is implemented.

Questions may be directed to Procurement Services at pstraining@purdue.edu.

ApprovedNoneRegular News Article
 11/11/2021General Info
  

The University will be closed Dec. 23, 24, 30, 31, and Jan. 1, which are University holidays, as well as Dec. 27, 28 and 29, which is the 2021 winter recess. For more information on the winter recess, see the 2021 Winter Recess FAQs.

 

Pay practices for the 2021 winter recess are also available.

 

Any staff who have previously scheduled leaves on the winter recess days will need to review the 2021 Winter Recess FAQs document. If none of the situations apply, then the request will need to be canceled by the employee.

 

Questions should be directed to compensation@purdue.edu.

ApprovedNoneRegular News Article
 11/9/2021General Info
  

Open enrollment for 2022 benefits ends today (November 9) at 6 p.m. ET. To enroll, employees should log into Benefitfocus through the OneCampus portal (select the “Benefits Open Enrollment for Faculty & Staff” banner) using their Purdue career account username and BoilerKey or via the Benefitplace mobile app.

Current benefits will roll forward into 2022, unless employees log into Benefitfocus and make new selections. Those who wish to have an HSA, HRA or FSA must log into Benefitfocus and elect them for 2022.

 

Note: The Tobacco Survey and Working Spouse Certification must be completed as answers could impact premiums. Employees who do not complete the Tobacco Survey and Working Spouse Certification each year during enrollment will be charged the tobacco-user additional premium (for both employee and spouse, if covered) and the working spouse premium (for spouse, if covered) the next plan year.

 

Additionally, employees are encouraged to double check which dependents they are covering on each benefit. Employees must select the green bubble (with dependent’s name) for each benefit they would like their dependent to have coverage. Once enrollment is complete, employees should review the summary to ensure their dependents are listed and have benefits coverage as intended.

 

More information

Information regarding open enrollment for 2022, including helpful resources, videos, enrollment guides and more, is available via the dedicated open enrollment website.

Questions

Questions can be directed to Human Resources via the following:

Email:

·         HR Help – Secure path email

·         hr@purdue.edu – General email

Phone:

·         765-494-2222 – West Lafayette

·         260-481-6684 – Fort Wayne

·         219-989-2251 – Hammond / Westville (Northwest)

ApprovedNoneBusiness Update Article
 11/8/2021General Info
  

Open enrollment for 2022 benefits ends tomorrow (November 9) at 6 p.m. ET. To enroll, employees should log into Benefitfocus through the OneCampus portal (select the “Benefits Open Enrollment for Faculty & Staff” banner) using their Purdue career account username and BoilerKey or via the Benefitplace mobile app.

Current benefits will roll forward into 2022, unless employees log into Benefitfocus and make new selections. Those who wish to have an HSA, HRA or FSA must log into Benefitfocus and elect them for 2022.

 

Note: The Tobacco Survey and Working Spouse Certification must be completed as answers could impact premiums. Employees who do not complete the Tobacco Survey and Working Spouse Certification each year during enrollment will be charged the tobacco-user additional premium (for both employee and spouse, if covered) and the working spouse premium (for spouse, if covered) the next plan year.

 

Additionally, employees are encouraged to double check which dependents they are covering on each benefit. Employees must select the green bubble (with dependent’s name) for each benefit they would like their dependent to have coverage. Once enrollment is complete, employees should review the summary to ensure their dependents are listed and have benefits coverage as intended.

 

More information

Information regarding open enrollment for 2022, including helpful resources, videos, enrollment guides and more, is available via the dedicated open enrollment website.

Questions

Questions can be directed to Human Resources via the following:

Email:

·         HR Help – Secure path email

·         hr@purdue.edu – General email

Phone:

·         765-494-2222 – West Lafayette

·         260-481-6684 – Fort Wayne

·         219-989-2251 – Hammond / Westville (Northwest)

ApprovedNoneBusiness Update Article
 11/2/2021Training
  

Employees who use Concur Travel and Expense are encouraged to attend one of the upcoming virtual sessions for Concur Traveler Training (TRVLC 200). This training will introduce travelers to initiating a travel request, booking travel and completing expense reports. Participants will complete provided exercises to ensure they can use the Concur Travel and Expense system.

The sessions are scheduled at the following dates and times:

·       Nov. 9: 10 – 11:30 a.m.

·       Dec. 9: 10 – 11:30 a.m.

 

Use this link to register within the Learning module of SuccessFactors. All training sessions will be held via Microsoft Teams.

Purdue Travel started centralizing the creation of expense reports through their department in phases. Departments should continue creating expense reports via Concur until their phase is implemented.

Questions may be directed to Procurement Services at pstraining@purdue.edu.

ApprovedNoneRegular News Article
 10/29/2021Finance
  
The original load of pay charges to BI for MO10 on October 26 resulted in a partial load. The missing documents were loaded today (October 29). Please report any issues to treasreporting@purdue.edu.
 
 
ApprovedNoneBusiness Update Article
 10/28/2021Training
  
Training will be offered for Unrelated Business Income Tax (UBIT) and will be delivered online via Teams.

The training covers relevant IRS regulations as it pertains to the Unrelated Business Income Tax. Participants will learn how the regulations are utilized to determine potential taxability of various revenue streams generated by University operations. The information is relevant for individuals with oversight and responsibility for revenue-generating activities within their respective departments.

The course will be offered on November 11 and again on December 7. Participants will register for this 60-minute training via the SuccessFactors Learning Management System. Course information and registration is available on the Class Details page.
ApprovedNoneRegular News Article
 10/26/2021General Info
  

Benefits open enrollment for 2022 begins today (Tuesday, Oct. 26) and ends at 6 p.m. ET on Tuesday, Nov. 9. All employees are strongly encouraged to review and actively enroll for 2022 benefits. Employees may sign on to Benefitfocus via the OneCampus portal (select the “Benefits Open Enrollment for Faculty & Staff” banner) using their Purdue career account username and BoilerKey or via the Benefitplace mobile app.

Except for health savings accounts (HSAs), health reimbursement accounts (HRAs) and flexible spending accounts (FSAs), current benefits will roll forward into 2022, unless employees log into Benefitfocus and make new selections. Those who wish to have an HSA, HRA or FSA must log into Benefitfocus and elect them for 2022.

Note: The Tobacco Survey and Working Spouse Certification must be completed as answers could impact premiums. Employees who do not complete the Tobacco Survey and Working Spouse Certification each year during enrollment will be charged the tobacco-user additional premium (for both employee and spouse, if covered) and the working spouse premium (for spouse, if covered) the next plan year.

Additionally, employees are encouraged to double check which dependents they are covering on each benefit. Employees must select the green bubble (with dependent’s name) for each benefit they would like their dependent to have coverage. Once enrollment is complete, employees should review the summary to ensure their dependents are listed and have benefits coverage as intended.

Enrollment resources

The dedicated open enrollment website contains a variety of information regarding open enrollment 2022, including an open enrollment guide, newsroom and more. The Resources page offers information on presentations and labs – by campus –  a recorded open enrollment presentation, videos, forms and guides and much more. 

Information will continue to be provided via Purdue Today, emails and the dedicated open enrollment website throughout the 2022 open enrollment timeframe.

Questions

Employees should direct questions to Human Resources – Benefits at their respective campus. Benefits’ staff members are committed to providing excellent customer service and resources – during open enrollment and all year – to help employees and their families best utilize these valuable programs. Please allow time for responses as customer service’s call volume increases significantly during open enrollment.

  • West Lafayette campus: Email hr@purdue.edu or via secure email at HR Help or call 765-494-2222 or toll-free at 877-725-0222.
  • Fort Wayne campus: Email hr@pfw.edu or call 260-481-6840.
  • PNW Westville and Hammond campuses: Email hr@pnw.edu or call 219-989-2251.
ApprovedNoneRegular News Article
 10/19/2021Security
  

Some Purdue University departments have been receiving scam calls from companies attempting to sell toner for copiers, printers and multi-function printers. These callers may ask for confirmation of the brand or model of the device(s) and the business address. This gives the caller enough information to deliver unwanted products and send an invoice.

 

Departments should not provide this information, as Purdue’s contracted suppliers do not make these types of calls. 

 

The correct procedures are listed below:

  • Toner for copiers, printers or multi-function printers covered under Purdue's maintenance contracts is included in the contracted (cost per page) pricing billed on a monthly or quarterly basis.
  • Toner for all non-contracted devices should be ordered through the Cannon IV catalog.

Questions, reports of scam calls or questionable product invoices should be directed to pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 10/19/2021Finance
  

Over the last several months, the Accounting Services team has worked with individuals across the University to compile and review all leases. This exercise has been in preparation for the adoption of “GASB 87 Leases”, which includes significant changes to how these leases must be recorded.
 
This standard is effective for the fiscal year 2022 financial reporting period that began July 1, 2021. A SharePoint site has been established to assist with the tracking and maintenance of lease data in a single location. Going forward, certain individuals within each financial unit will have access to add new lease commitments to the SharePoint site.
 
Changes to existing leases will be initiated via a change form, which will be submitted through the SharePoint site and assigned to a member of the Accounting Services team for review and completion. Please see the Accounting Governance Manual: Finance Topics – Leases for additional information including specific instructions on how to add new leases and request changes to existing leases.

ApprovedNoneRegular News Article
 10/14/2021Reports
  
An ongoing project to convert Boiler Insight definitions and report documentation (metadata) from Cognos to Data Cookbook is nearing completion. The BICC will no longer support metadata. Effective immediately, Data Cookbook serves as the enterprise metadata source across functional areas. It is available to anyone with a Purdue career account. To access, please navigate to
https://purdue.datacookbook.com/ or use an Internet browser to search “Purdue Data Cookbook”.


A cross-functional project team comprising Administrative Operations, BICC, Finance, Human Resources, Sponsored Programs, IDA+A and two academic data managers collaborated to convert both field definitions and standard content (reports). 

Human Resources data is near completion and is available to be viewed in Data Cookbook. Finance, Sponsored Program Research, and Administrative Operations metadata conversion is ongoing and can be viewed in Data Cookbook. However, please note it is not yet complete.

Please continue to check for additional metadata content over the next several months. Another communication will occur after final validation of all Boiler Insight metadata is completed.

Please direct questions to the appropriate functional area as listed below:  

ApprovedNoneRegular News Article
 10/14/2021Finance
  
 

The Summer 2021-22 semester effort reporting process is to be completed by Oct. 20, 2021 for certification of summer PARs.

Personnel Activity Reports (PARs) are processed electronically via the SEEMLESS application.  The application can be accessed through the OneCampus Portal and then searching for SEEMLESS. 

Important reminders:

  • Have the supervisor/PIs certify their subordinates' PARs first, then their own effort. Otherwise, a different supervisor must be assigned to approve. If the supervisor/PI is unavailable, the PAR may be delegated to a person with direct knowledge of the work to be certified. Ensure this individual has effort approval access.
  • PIs/supervisors certify PARs for graduate students, research staff, undergraduate students and other hourly employees who worked on sponsored program funds or federal appropriated funds.
  • If the employee is paid on a sponsored project or federal appropriate in any department on any PERNR during the reporting period, all PERNRs and accounts that the employee worked on during the period must be certified. This includes appointments in other departments that are completely general funded.

The Managerial Accounting website has an online training module.

For assistance with certifying PARs, first contact the business office. For additional help, email effort@purdue.edu.

 

ApprovedNoneRegular News Article
 10/14/2021Training
  

Business office employees and support staff who use Concur Travel and Expense are encouraged to attend one of the upcoming virtual sessions for Concur Business Office and Support Staff Training (TRVLC 250). This course acts as an introduction to the electronic travel and expense system and includes arranging travel, creating and reviewing travel requests, and creating and reviewing expense reports in Concur.

Each course consists of two sessions, each an hour and a half long. Attendance at both sessions is required.

The sessions are scheduled at the following dates and times:

·       Oct. 20 and 21: 1-2:30 p.m.

·       Nov. 16 and 17: 10-11:30 a.m.

·       Dec. 15 and 16: 1-2:30 p.m.

 

Online registration is available within the Learning module of SuccessFactors. All training sessions will be held via Microsoft Teams.

As a reminder, travel guidelines remain in effect for faculty, staff and students who are traveling for work or in connection with a course or student activity. More information about these guidelines can be found on the Protect Purdue website.

Additionally, Purdue Travel started centralizing the creation of expense reports through their department in phases. Departments should continue creating expense reports via Concur until their phase is implemented.

Questions may be directed to Procurement Services at pstraining@purdue.edu.

ApprovedNoneRegular News Article
 10/12/2021Buying
  

The Ariba catalog system outage has been resolved. All processes are available again with normal functionality.

 

Contact Procurement Services at pshelpdesk@purdue.edu if you experience any issues using Ariba.
ApprovedNoneBreaking News Article
 10/11/2021Buying
  

The Ariba catalog system is currently experiencing an outage. The vendor is working to resolve the issue.

 

Please avoid using Ariba for the time being. Procurement Services will issue another communication once the issue has been resolved.

 

Questions may be directed to Procurement Services at pshelpdesk@purdue.edu.

ApprovedNoneBreaking News Article
 9/30/2021Finance
  

Contracts entered into Ariba will automatically flow to the appropriate fiscal approver(s) beginning October 1.

Currently, a member of the West Lafayette Procurement Services team or a designee has to manually enter fiscal approvers into Ariba. Beginning Oct. 1, the fiscal flow will be automated based on the account that has been entered. Automating this step will help streamline the process and eliminate errors in the system.

When the contract is sent to the appropriate fiscal approver(s), the system will use the following skip-approval rules:

 

Fiscal Level

Contract Spend Range

Fiscal Approval Level(s) Required

Level 1

$1,000.01 - $5,000

1

Level 2

$5,000.01 - $25,000

2

Level 3

$25,000.01 - $100,000

3

Level 4

$100,000.01 - $500,000

3-4

Level 5

$500,000.01 - $1,000,000

3-5

Level 6

$1,000,000.01 and above

3-6

 

Starting with Level 3, Directors of Financial Affairs will be included in the approval process. With this enhancement, all contracts that are $100,000 or more will ensure proper fiscal oversight. 

 

There are no changes in the approval process for fiscal approvers within Ariba. Fiscal approvers should review a Quick Reference Guide on how to approve contracts within Ariba. 

 

Questions may be directed to Procurement Services at pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 9/23/2021Reports
  

The Additional Pay report is available in Cognos for business offices to utilize.  

The report details various Wage Type Categories of pay for an individual and can be utilized to match the entries in ECP Infotype 0015 (Summer Pay) and SEEMLESS.

The report can be used for any type of additional payment; however, it is especially beneficial to the business offices when reconciling their Summer payroll (ADD PAY) to SEEMLESS.   

If any discrepancies are found, please email summerpay@purdue.edu.

ApprovedNoneRegular News Article
 9/21/2021Finance
  

Accounts Receivable has implemented a Service Level Agreement (SLA) that will allow a department to change the contact information on the FI-AR invoice and past due/dunning statement from the central office standard header (name, address, contact phone number and email contact) to the department’s header information.

 

The agreement defines the roles, expectations and responsibilities for the Department, Accounts Receivable and the University Collections Office for a department, once approved, to change the contact information on the FI-AR invoice and past due/dunning statement from the central office standard header to the department’s header.  he SLA will provide the department the ability to bill, actively monitor and more closely manage their accounts receivable. The SLA was developed to adhere to the University Credit and Collections Policy, while allowing the department greater autonomy in managing their accounts receivable, as well as enhancing customer service. 

 

To obtain more information about the Service Level Agreement, please contact Edie Doland at emdoland@purdue.edu for further information.

 

ApprovedNoneRegular News Article
 9/16/2021Finance
  
The University Credit and Collections Operating Procedure establishes minimum standards and expectations to manage university accounts receivable. 

 

The Statement of Comptroller Requirements, along with the entire Credit and Collection Operating Procedure, is available online.

 

One of the primary requirements of the policy is that all university external billings and receivables be recorded to the general ledger. To ensure that all accounts receivable are properly accounted for in the university’s financial records, all external billings and receivables should be entered and recorded using an approved university billing system or an approved stand-alone system that interfaces to the SAP general Ledger. The approved university billing systems include Banner, FI-AR, SPS Grants Management, and ECSI student loans.

 

Departments and areas that currently use or plan to use a third party, stand-alone billing system or spreadsheet process and not an approved university system, will need to request an exception to policy.  An exception will ensure that processes and interfaces are in place to properly manage and record the stand-alone accounts receivable in the university’s general ledger. 

 

To request an exception, the department should refer to the business process and questionnaire on Departmental Stand-alone and Feeder A/R Systems.

 

The completed request should be sent to the Accounts Receivable Office located in Schleman Hall, Room 344.

 

 

ApprovedNoneRegular News Article
 9/16/2021Finance
  

                 

Accounts Payable is experiencing a high volume of vendor requests at this time. The standard turnaround time of 10 business days might be exceeded on some requests while the team catches up.

 

Patience is appreciated while Accounts Payable works diligently to complete all of the requests.

 

For requests that become critical, please email the vendor data team directly at vendordata@purdue.edu.

ApprovedNoneBreaking News Article
 9/15/2021Finance
  
The Summer 2021-22 semester effort reporting process is now available for certification. The SEEMLESS application can now be accessed to review and approve Summer 2021-22 Personnel Activity Reports (PARs), which are processed electronically. The application can be accessed through the OneCampus Portal and then searching for SEEMLESS. 

As a reminder in certifying PARs, it is very important to have the faculty member and/or business office follow the following steps: 

  • Sign into SEEMLESS, retrieve the PAR, click on faculty overview, then click on refresh my info to update SEEMLESS with current information

Important notes

·        Summer PARs were loaded after the BW 18 and MO 8 payroll runs. The Summer PARs will reflect information as of those payroll runs. Any changes made to IT0027 past this load date and payroll runs will not be reflected in the Summer 2021-22 PARs within SEEMLESS. Please refer to the PAR Periods Effort Reporting on the Managerial Accounting website for Pay Periods included within Summer 2021-22 PARs for each employee type.

·       Please remember that the supervisor needs to certify their subordinates first, then their own PAR in this sequence. Otherwise, the PAR will need another approver assigned.  

Training resources, including the Summer 2021-22 Effort Reporting Training PowerPoint and a recording of the training, can be found on the Managerial Accounting website under Training Tools – Business Office.   

As a reminder, the Introduction to Certification of Effort (previously BPARS 100) is an online course which is a prerequisite for certifying Effort in SEEMLESS.  For those who have not completed the Introduction to Certification of Effort (Course 16005), the course is available via SuccessFactors Learning.

For assistance with certifying PARs, first contact the business office; if they are unable to assist, then email effort@purdue.edu for additional assistance.  

Summer 2021-22 PARs are due to be completed no later than October 20, 2021

ApprovedNoneBusiness Update Article
 9/14/2021Training
  

Training will be offered for Cognos HR Standard Reports with a concentration on the Leave Request and Time Details reports. The training will be delivered online via Teams.

The training is designed for individuals in business offices, payroll centers, and human resources that utilize Cognos Employee Data in operations. The training will demonstrate how to run two reports and review various use applications. 

Participants will register for this 60-minute training via the SuccessFactors Learning Management System. Course information and registration is available on the Class Details page.

ApprovedNoneRegular News Article
 9/14/2021Finance
  

There is a new FIAR-Accounts Receivable Cognos report to search for existing FIAR-Accounts Receivable business partner (BP)/customer master data records required for external billings. The report defaults are set to exclude Sponsored Program Services and FI-Vendor master data record(s) from results. 

 

This should alleviate the confusion encountered when trying to determine the customer record to use for FIAR-Accounts Receivable external billings. Cognos is refreshed nightly; therefore, the report only contains data as of the previous day. SAP T-code BP-Maintain Business Partner is available to search for all current FIAR customer master data records.

 

The Cognos report is under Team Content > Standard Content > Accounts Receivable (FIAR) > FIAR Customer Name/Number lookup. The report is set to search by customer number and/or by customer name. When searching by name, be sure to select the appropriate Option from the dropdown list prior to searching for the customer record. Note: there can only be one electronic billing address per BP/Customer master data record. Should multiple e-bill addresses be required for a customer, multiple customer numbers will need to be established.

 

Should you need to request a new FIAR BP/customer master data record/customer number, be sure to obtain the following information required to complete the SAP Master Data Request (BP) request form.

 

  • Name: Legal name for the business/organization and/or person
  • Contact information: Address, telephone/mobile/fax number and contact email address. Must have a telephone number and/or email address to establish a new master data record.
  • Electronic billing: Email address used for sending FIAR PDF invoices electronically
    • Generally, business/companies have an electronic billing address for business/organization invoice submittion.
    • Note: Only one electronic billing address per BP/customer master data record. The electronic billing address cannot be a web address. For a web address, contact Accounts Receivable at ar@purdue.edu for assistance prior to submitting a new or change request form. The request form will reject when a web address is used.

For assistance completing the SAP Master Data Request (BP) request form, access the FIAR frequently asked questions, then scroll down and select How do I request setup of a BP Master Data record for FI-AR External Customer.

 

For questions, please contact Edie Doland or Accounts Receivable.

ApprovedNoneRegular News Article
 9/14/2021Finance
  

The process of developing and implementing improvements in processing is still underway. Therefore, there is still currently a hold on new rates through November 1, 2021.

Previous requests that have been submitted will continue to be reviewed.   

ApprovedNoneRegular News Article
 9/14/2021Finance
  

The latest Overpayments dashboard is now available and can be accessed via the SuccessFactors Training SharePoint site (in the Payroll tab, under Overpayments). It is listed with the Quick Reference Guides (QRGs).

 

The current Overpayments dashboard is through biweekly (BW) pay period 18. The root cause breakdown for pay periods 17/18:

 

37%: Late terminations

44%: Time and Leaves entry

 

All supervisors are asked to either register to attend via Teams or view the online Overpayments Impacting the University and your Department presentation.

·        Register to attend the session facilitated by Matt Clawson, Director of Financial Affairs, College of Agriculture on Teams. This session allows for questions and answers at the end of the session.

o   After attending the presentation, supervisors are encouraged to review the online self-paced training, Timekeeping, Time Off Requests and Employee Pay Change Responsibilities for Supervisors. This training module goes more in-depth on how a supervisor can help avoid overpayments. Start the online course.

·         Register to view the pre-recorded session. This will allow you to view the presentation anytime.

o   It also includes the Timekeeping and Employee Pay Changes for Supervisors online, self-paced training.

All courses are registered or presented through SuccessFactors Learning (Learning Management System (LMS). Learn more about SuccessFactors Learning.

ApprovedNoneRegular News Article
 9/7/2021Training
  

Training is available for individuals who assist with faculty recruitment. The training sessions are designed for those individuals that assist with the faculty recruitment process and are open to newcomers, as well as anyone looking to refresh their knowledge of the process.

Training will be held via Teams. Participants will register via the SuccessFactors Learning Management System, with a maximum of 20 participants for the class. To learn more details about the course and register, please follow the link provided.

ApprovedNoneRegular News Article
 9/7/2021Training
  

Employees who use Concur Travel and Expense are encouraged to attend one of the upcoming virtual sessions for Concur Traveler Training (TRVLC 200). This training will introduce travelers to initiating a travel request, booking travel and completing expense reports. Participants will complete provided exercises to ensure they can use the Concur Travel and Expense system.

The sessions are scheduled at the following dates and times:

·         Sept. 16: 10-11:30 a.m.

·         Sept. 21: 10-11:30 a.m.

·         Sept. 28: 10-11:30 a.m.

·         Oct. 12: 10-11:30 a.m.

·         Oct. 21: 10-11:30 a.m.

 

Use this link to register within the Learning module of SuccessFactors. All training sessions will be held via Microsoft Teams.

Purdue Travel is centralizing the creation of expense reports through their department in phases that began August. Departments who have not yet transitioned to this new process should continue creating expense reports via Concur in the meantime.

Questions may be directed to Procurement Services at pstraining@purdue.edu.


ApprovedPurdue TodayRegular News Article
 9/7/2021Travel
  

The West Lafayette Purdue Travel department has updated documentation requirements in an effort to streamline processes based on feedback from University travelers.

Effective immediately, a cost comparison will no longer need to be submitted for faculty or staff expense reimbursement if travel arrangements are booked through a third-party.

All faculty and staff are encouraged to book business travel arrangements through Concur or Anthony Travel, which are the University’s preferred methods. Booking through Concur or Anthony Travel provides a number of benefits to the traveler and University. Employees should follow all travel regulations when booking business travel.

Questions may be directed to Purdue Travel at purduetravel@purdue.edu or 765-494-7354.

ApprovedNoneRegular News Article
 9/2/2021Finance
  

Registration is now available for the Monthly Review of Transactions without Prior Fiscal Approval Showcase.  

This showcase will highlight the steps to complete the monthly review, which will focus on federal sponsored program funds and federal appropriated funds.

This review will focus on auditing a sample of transactions that are less than or equal to $1,000 where fiscal approval was not obtained prior to the transaction via workflow.  Business office staff with the fiscal approval role should attend, especially those who manage sponsored program funds or federal appropriated funds. 

This showcase will utilize a standard report in Cognos and provide a demonstration for how to access, run, and use the report to complete the monthly review.

This showcase will highlight the expectations, roles and responsibilities associated with this new monthly review being rolled out for FY22. 

Participants should register for the Showcase through the link below in SuccessFactors. 

Monthly Review of Transactions without Prior Fiscal Approval Showcase - Course 42002

Additionally, there will be two optional virtual drop-in help sessions scheduled for September.  These virtual help sessions are available for staff to ask questions.  There will be no agenda for these sessions, except open Q&A.  Subject Matter Experts from Business Management & SPS will be available during these sessions. 

Use the below links to attend one of the optional virtual drop-in help sessions in Teams:

Prior to attending a help session, participants should review all training content.

 

ApprovedNoneRegular News Article
 9/1/2021Training
  
PAR training for Summer 2021-2022 is now available and consists of two elements. The online training module, BPARS 100—Introduction to Certification of Effort is a required prerequisite to attending the virtual training and is required every semester for any business office employee that will be handling PARs. There will also be a virtual instructor-led training opportunity.
 

Online training module:

  • The online module defines terminology and regulations that outline the Personnel Activity process. The Effort Reporting Policy is defined and the escalation process explained.
  • Registration for BPARS100 – Introduction to Certification of Effort is available in Success Factors learning.

Instructor-led virtual training:

  • The virtual course will cover the PAR process flow, reviewing and editing PARs, faculty and supervisor steps and paper PARs.
  • The virtual course will offer a demonstration of the SEEMLESS software tool including how to view and edit PARs, assign delegates and workflow.
  • The virtual course will also provide an opportunity for questions and answers regarding SEEMLESS and Effort Reporting.
  • Register online to ensure a seat in the virtual course. Upon registration, attendees will receive a confirmation along with details on how to access the session.

Sessions will be held at the following times: 

         Friday, Sept. 10, 10 a.m.-noon

         Tuesday, Sept. 14, 2-4 p.m.     

Further questions can be directed to effort@purdue.edu

ApprovedNoneRegular News Article
 8/27/2021Training
  

The second set of FM101 Operating Funds Management Training series – Statement of Financial Activity – has been added in the LMS or Learning tile within SuccessFactors. Those that have previously completed the first set of FM101 modules can access the online training and scroll down to SET TWO – Statement of Financial Activity. Those new to the FM101 training series should consider starting with SET ONE – Fundamentals. Online registration for the training is available. The Statement of Financial Activity set contains three modules and will review the various report views, provide an overview of the BI/Cognos Financial Management Reports Landing Page and introduce the SFA-XL tool. The FM101 training series was introduced in early April via B@P News.

ApprovedNoneBusiness Update Article
 8/26/2021Training
  

Overpayment problems can have a financial impact on departments and are avoidable. Overpayments are often caused by non-approvals, late timesheets, unapproved time off requests or delayed communications concerning an employee’s change in pay or termination. Over the last year, the university saw a high number of overpayments. These can be prevented with additional oversight by employees and supervisors.

A new Overpayments Impacting the University and your Department presentation and Timekeeping, Time Off Requests and Employee Pay Change Responsibilities for Supervisors online, self-paced training are now available to help supervisors understand how overpayments occur and how they can easily be prevented.

All supervisors are asked to either register to attend via Teams or view the online Overpayments Impacting the University and your Department presentation.

·        Register to attend the session facilitated by Matt Clawson, Director of Financial Affairs, College of Agriculture on Teams. This session allows for questions and answers at the end of the session.

o   After attending the presentation, supervisors are encouraged to review the online self-paced training, Timekeeping, Time Off Requests and Employee Pay Change Responsibilities for Supervisors. This training module goes more in-depth on how a supervisor can help avoid overpayments. Start the online course.

·         Register to view the pre-recorded session. This will allow you to view the presentation anytime.

o   It also includes the Timekeeping and Employee Pay Changes for Supervisors online, self-paced training.

All courses are registered or presented through SuccessFactors Learning (Learning Management System (LMS)). Learn more about SuccessFactors Learning.

ApprovedNoneRegular News Article
 8/24/2021Travel
  

As recently announced, Purdue Travel will begin creating travel expense reports on behalf of travelers in the following West Lafayette administrative departments on August 30:

 

  • Administrative Operations
  • Finance
  • Office of Legal Counsel/Risk Management
  • Office of the Provost
  • President’s Office
  • Purdue Online
  • Senior Vice President and Assistant Treasurer/Sponsored Program Services
  • Student Life
  • Student organizations
  • Treasurer and Chief Financial Officer
  • Vice President for Human Resources
  • Vice President for Public Affairs/Marketing and Communications
  • Vice President of Ethics and Compliance
  • Vice President of Technology

 

This is the first of several phases that will be implemented before the end of the calendar year. The creation of travel expense reports will be centralized for West Lafayette academic areas, Purdue Northwest and Purdue Fort Wayne in subsequent phases. Additional information will be shared closer to each remaining implementation date.

 

Upon returning from business travel, all employees or their delegates will need to submit expenses for reimbursement using one of the following methods:

 

1.    Add business expense receipts to the receipt store in the Concur mobile app.

       If travel was booked through Concur, Purdue Travel will reach out to the traveler/delegate to initiate the expense report process.

 

2.    Attach business expense receipts in an email to purduetravel@purdue.edu.

       Travelers or their delegates must initiate this process on their own.

 

A number of virtual information sessions are scheduled to provide an overview of the process changes. Those who travel for business or complete travel functions on behalf of others are encouraged to attend one of the sessions. Log in using BoilerKey credentials and then select “Register Now.”

 

Questions may be directed to Purdue Travel at 765-496-TRIP (8747) or purduetravel@purdue.edu.

ApprovedNoneRegular News Article
 8/24/2021General Info
  

Until August 31, employees who were placed under quarantine qualify to virtually present their Form I-9 Section 2/3 documentation. This only applies to employees who are coming to work in the state of Indiana (non-remote), have a hire date prior to Sept. 1, 2021, and have been placed under quarantine for testing positive for COVID-19. The employee must still physically present their documentation immediately after leaving quarantine.

 

Information will be shared closer to August 31 if this exception has been extended. Please email HROnboardingTickets@purdue.edu with any questions.

ApprovedNoneRegular News Article
 8/24/2021Finance
  

After merit increases went into effect in June, there were some long-term effects on the system that Payroll, Benefits and HRIS continue to work through. Some of the benefit options are configured to take base pay into account, and when the pay changed on employees with these benefit elections, new records were inserted into these employees’ records dating back to Jan. 1, 2021. This was recognized by Benefits immediately, and they began cleaning up these records. The corrective action on these benefit records left more than 12,000 records still set to retro back to Jan. 1, 2021. This level of retroactivity would not even allow the payroll to process, so Payroll then went to work trying to find the records that had to legitimately retro. 

 

There is no foolproof way to find every record that did not process through the payroll schema in retro. First, this only affected employees who did not have correct master data when their payroll was processed in June. If the change was made for a July record, the system would have processed this as normal. Payroll believes that the records in question are any records that were changed between June 25 (the end of June monthly processing) and July 16 (when the last payroll correction program ran). Attached are two lists of monthly PERNRs that had changes made that Payroll does not believe went through the payroll schema in retro in July (or went far enough back in time).

For employees that are not on these lists, please email smit3924@purdue.edu so they can be researched and the records can be updated accordingly. Payroll is also aware that a few of the people on the list may not need to retro, as these were records for monthly that changed while Payroll was writing biweekly, but there is no easy way to differentiate by biweekly or monthly when sifting through all master data changes. Please contact Payroll with any questions.
ApprovedNoneRegular News Article
 8/23/2021Finance
  

Billing issues in iLab were detected on Thursday, August 19, requiring a pause in further billing file processing. Processing of billing files will resume this evening (August 23), but business departments are requested to not deactivate account strings (and in some cases reactivate strings modified in the last five days) so that the files can process without errors. An audit of core billing events will then be conducted on Tuesday, August 24 to make sure that all events have processed.

 

For assistance with billing events, please contact ilabhelp@purdue.edu

 

 

ApprovedNoneBreaking News Article
 8/23/2021Finance
  

Summer payroll runs this week, and all pre-payroll tasks need to be completed by 5 p.m. on August 25 for the MO 08 payroll run.

Summer Pay 2021 is accessed through the SEEMLESS application, utilizing the OneCampus Portal and then searching for SEEMLESS.   

As a reminder for those utilizing the ZHCM_Addpay report: it sometimes reports false duplicates. Therefore, business offices should check Summer Calendar entries in ECP PA0020, Info type IT0015 and wage type 1315.

Users who need assistance with Summer Pay should first contact the business office, and if they are unable to assist, then contact the below for additional assistance:

      SummerPay@purdue.edu for SEEMLESS Summer Calendar issues (Access, Refresh)        

      Paspec@purdue.edu for payroll changes (Base Pay changes, ECP and IT issues, Manual Summer Calculators)

ApprovedNoneBusiness Update Article
 8/19/2021General Info
  
For incoming Aliens Authorized to Work, Tentative Non-Confirmations (TNCs) from the Department of Homeland Security (DHS) may occur more often than usual. Higher frequency of Tentative Non-Confirmations is due to expected delay in submission of Purdue's SEVIS file to DHS.
 
Central I-9 Support recommends delaying processing of Tentative Non-Confirmations for Aliens Authorized to Work until September 7. However, employees who have a different citizenship status (such as U.S. Citizens or Permanent Residents) that receive Tentative Non-Confirmations should be processed as soon as possible.
 
Except for these stated fall hiring exceptions, all Tentative Non-Confirmations MUST be processed and are required to be completed within 10 days of the TNC notification from the I-9, with the employee being either physically or virtually present (WebEx, Teams, etc.). The process is detailed in the Tentative Non-Confirmation QRG.
ApprovedNoneRegular News Article
 8/17/2021Travel
  

In alignment with Purdue University’s dedication to improving operational effectiveness and increasing efficiencies, travel expense reports – including business-related mileage reimbursement – will be centralized through the West Lafayette campus Purdue Travel department. This transition will occur in phases, beginning August 30 and ending Dec. 1, 2021.

   

The first phase, effective August 30, will include the following West Lafayette administrative departments:

  • Administrative Operations
  • Finance
  • Human Resources
  • Office of Legal Counsel/Risk Management
  • Office of the Provost
  • President’s Office
  • Purdue Online
  • Senior Vice President and Assistant Treasurer/Sponsored Program Services
  • Student Life
  • Student organizations
  • Treasurer and Chief Financial Officer
  • Vice President for Public Affairs/Marketing and Communications
  • Vice President of Ethics and Compliance
  • Vice President of Technology

The West Lafayette academic areas and Purdue Northwest and Purdue Fort Wayne campuses will be included in subsequent phases. Additional information will be shared closer to each implementation date.

 

Purdue Travel will provide all employees with a central, convenient way to submit travel receipts and business mileage, and then compile the travel expense report on the traveler’s behalf. With this change, there now will be a team dedicated to the creation of expense reports. Based on a pilot program that was previously completed, the centralization of travel expense reports is expected to significantly reduce the time to create an expense report and reimburse the traveler to just 4-7 days. By transitioning this work to dedicated Purdue Travel staff, employees will have more time to focus on their core responsibilities.

 

Upon returning from business travel, all employees or their delegates will need to submit expenses for reimbursement using one of the following methods:

 

  • Add business expense receipts to the receipt store in the Concur mobile app.
    • If travel was booked through Concur, Purdue Travel will reach out to the traveler/delegate to initiate the expense report process.
  • Attach business expense receipts in an email to purduetravel@purdue.edu.
    • Travelers or their delegates must initiate this process on their own.

 

For business mileage reimbursement to Purdue employees, including undergraduate and graduate student employees, either of the above processes may be used. The traveler will need to provide a copy of their mileage log or screenshots showing the distance of business mileage traveled (e.g. using Google Maps). The traveler must also provide the reason for travel in the comment box in Concur or in the email to purduetravel@purdue.edu.

 

Information sessions will be held throughout August and the coming months to accommodate the phased implementation approach. A list of all information sessions is available online; simply log in using BoilerKey and then select “Register Now.” Each session covers the same content and will take place virtually, providing an overview of the new travel expense submission process. Those who travel for business or complete travel functions on behalf of others are encouraged to attend one of the sessions.

 

The Purdue Travel website has been updated to reflect the changes to travel expense reports. In addition, a new Travel Expense Quick Reference Guide is being developed and will be made available online later this month. A recording of the informational presentation will be available on the Purdue Travel website after the initial sessions are complete for those who are unable to attend or wish to reference the materials at a later date.

 

Travelers should also be aware of a number of recently announced updated travel processes to align with the fall semester travel guidelines. These include the elimination of travel waivers for travel occurring on or after August 16, travel card limits and increases, and guidance on booking travel. 

 

Questions may be directed to Purdue Travel at 765-496-TRIP (8747) or purduetravel@purdue.edu.

ApprovedNoneRegular News Article
 8/17/2021Training
  

Recharge Center and Rate Request Training is now available and open for registration. This training session is intended for University departmental business offices that are responsible for managing recharge centers or wish to establish new recharge centers. The training will address:

  • types of recharge accounts
  • process to establish a recharge center
  • calculating a rate
  • rate setting cycle
  • evaluating fund balance

Training will be provided via Microsoft Teams. Use the links below to register for one of the training sessions:

Please note that upon registering for the training session, users should receive an email from purdue@successfactors.com with a subject of “Registration Notification”. This email will contain the link to the actual session. Registered attendees will also receive a meeting appointment. Please copy the link from the email into the meeting appointment.

ApprovedNoneRegular News Article
 8/17/2021Training
  
An online instructor-led course covering property accounting, specifically capital equipment, is available for registration for business office staff or anyone desiring more information. Property Accounting – Capital Equipment (PA 200) will cover topics such as capital equipment, new acquisitions, depreciation, accountability and inventory.
  
A demonstration of the online Property Accounting electronic forms will also be conducted. The session will allow time for questions.
  
Two sessions will be offered, and online registration is available.      
ApprovedNoneRegular News Article
 8/17/2021Training
  
The BLCA 250 - Signature Delegation course is now available online. 
 
Documentation, including a link to register for the online course, is now available on the Sponsored Program Services training website under BLCA 250 Signature Delegation in the Registration Link column.
ApprovedNoneRegular News Article
 8/16/2021General Info
  
For incoming Aliens Authorized to Work, Tentative Non-Confirmations (TNCs) from the Department of Homeland Security (DHS) may occur more often than usual. Higher frequency of Tentative Non-Confirmations is due to expected delay in submission of Purdue's SEVIS file to DHS.
 
Central I-9 Support recommends delaying processing of Tentative Non-Confirmations for Aliens Authorized to Work until September 7. However, employees who have a different citizenship status (such as U.S. Citizens or Permanent Residents) that receive Tentative Non-Confirmations should be processed as soon as possible.
 
Except for these stated fall hiring exceptions, all Tentative Non-Confirmations MUST be processed and are required to be completed within 10 days of the TNC notification from the I-9, with the employee being either physically or virtually present (WebEx, Teams, etc.). The process is detailed in the Tentative Non-Confirmation QRG.

 


ApprovedNoneBreaking News Article
 8/16/2021Finance
  

Summer payroll runs this week and all pre-payroll tasks need to be completed by 5 p.m. on August 18 for the BW 17 payroll run.

Summer Pay 2021 is accessed through the SEEMLESS application, utilizing the OneCampus Portal and then searching for SEEMLESS.   

As a reminder for those who utilize the ZHCM_Addpay report, it sometimes reports false duplicates.   Therefore, business offices should check summer calendar entries in ECP PA0020, Info type IT0015 and wage type 1315

Those who need assistance with summer pay should first contact the business office, and if they are unable to assist, then contact the below for additional assistance:

      summerpay@purdue.edu for SEEMLESS summer calendar issues (Access, Refresh)        

      paspec@purdue.edu for payroll changes (Base Pay changes, ECP and IT issues, Manual Summer Calculators)

ApprovedNoneBreaking News Article
 8/12/2021Training
  

Business office employees and support staff who use Concur Travel and Expense are encouraged to attend one of the upcoming virtual sessions for Concur Business Office and Support Staff Training (TRVLC 250). This course acts as an introduction to the electronic travel and expense system and includes arranging travel, creating and reviewing travel requests, and creating and reviewing expense reports  in Concur.

Each course consists of two sessions, each an hour and a half long. Attendance at both sessions is required.

The sessions are scheduled at the following dates and times:

·       Aug. 17 and Aug. 19: 1-2:30 p.m.

·       Oct. 20 and Oct. 21: 1-2:30 p.m.

·       Nov. 16 and Nov. 17: 10-11:30 a.m.

·       Dec. 15 and Dec. 16: 1-2:30 p.m.

 

Use this link to register within the Learning module of SuccessFactors. All training sessions will be held via Microsoft Teams.

As a reminder, travel restrictions remain in effect for faculty, staff and students who are traveling for work or in connection with a course or student activity. More information about these restrictions can be found on the Protect Purdue website.

Additionally, Purdue Travel is centralizing the creation of expense reports through their department in phases beginning Aug. 30. Departments should continue creating expense reports via Concur until their phase is implemented. More information will be shared in Business@Purdue and Purdue Today in the coming days.

Questions may be directed to Procurement Services at pstraining@purdue.edu.

 
ApprovedNoneRegular News Article
 8/11/2021Finance
  

The latest Overpayments dashboard  is now available and can be accessed via the SuccessFactors Training SharePoint site (in the Payroll tab, under Overpayments). It is listed with the Quick Reference Guides (QRGs).

 

The current Overpayments dashboard is through biweekly (BW) pay period 16. The top four root causes of overpayments are:

·         Terminations – employee paid after termination date

·         Pay/CUL – late changes to pay or CUL 

·         Time and leaves – changes to time and leaves after employee has been paid

·         Recurring pay and deductions – late changes to recurring pay

 

ApprovedNoneBusiness Update Article
 8/5/2021General Info
  
 
Please be reminded that work-study internal orders for 2021-2022 changed on July 1, 2021. Please note the FY 2021-2022 IO#(s) below for federal work-study students employed within a department.

West Lafayette: August 23, 2021 - May 7, 2022
On Campus:  61019000
(Regular) = 7400000491

On Campus:  61019003
(Community Service) = 7400000494

Fort Wayne: August 23, 2021 - May 7, 2022
On Campus:  61019000
(Regular) = 7400000499

On Campus:  61019001
(Read Tutor) = 7400000501

On Campus:  61019002
(Math Tutor) = 7400000502

On Campus:  61019003
(Community Service) = 7400000504

Departments employing federal work-study students during the 2021-22 academic should double-check that cost distribution is set up properly in PA20, utilizing the appropriate IO noted above.

 
Due to end-of-year federal reporting, if a department needs to process a retroactive payroll for the timeframe of July 1, 2020 - May 8, 2021 after June 30, 2021 for a student utilizing federal work-study funding, the department will need to pay these earnings at 100 percent. No further posts to the 2021 IO(s) will be made after June 30, 2021.

Questions for WL federal work study: email workstudy@purdue.edu or call 765-494-7581.
Questions for PFW federal work study: email manleys@pfw.edu or call 260-481-6124.
ApprovedNoneRegular News Article
 8/4/2021Finance
  
Accounts Payable is experiencing a high volume of vendor requests at this time. The standard turnaround time of 10 business days might be exceeded on some requests while the team catches up.
 
Patience is appreciated while Accounts Payable works diligently to complete all of the requests.
 
For requests that become critical, please email the vendor data team directly at vendordata@purdue.edu.
 
ApprovedNoneBreaking News Article
 8/3/2021Training
  

Training is available for individuals who assist with faculty recruitment.

 

All training sessions will be held via Teams. Participants will register via the SuccessFactors Learning Management System, with a maximum of 20 participants for each class. Two class times are offered to accommodate scheduling. Participants are asked to select one time in order to allow others to participate. To learn more details about the course and register, please follow the links provided:

 

End to End Recruitment

·         August 11, 10 a.m.-noon       

·         August 12, 1:30-3:30 p.m.     

 

The training sessions are designed for those individuals that assist with the faculty recruitment process and is open to newcomers, as well as anyone looking to refresh their knowledge of the process

ApprovedNoneRegular News Article
 8/2/2021General Info
  
Benefits open enrollment for the 2021-2022 plan year for graduate staff runs through September 7 at 5 p.m. ET. Human Resources has created a Quick Reference Overview with resources and contact information. Please utilize this resource along with the new Graduate Staff Open Enrollment website to assist graduate staff with open enrollment.

How you can help us

  • Complete hiring processes for new graduate staff as soon as possible to ensure timely enrollment.
  • Ensure the terms of the appointment and their AY/FY status are clearly stated in the offer letter as per the graduate staff employment manual to assist in communicating eligibility for benefits.
  • Direct graduate staff on internships as follows:
    • Academic year graduate staff who will be returning after the semester begins and are on an approved internship that was arranged through the University: should contact the Student Insurance Office to explore their options for healthcare from August 1 until the date they return to a benefits-eligible positon.
    • Fiscal year graduate staff who have been approved for an internship that was arranged through the University: should apply for an unpaid personal leave of absence in SuccessFactors in order to maintain their insurance. Voluntary benefit premiums incurred during the internship period will be taken out of their paycheck upon their return. The automatic monthly recurring payments to Academic HealthPlans (AHP) that graduate staff set up upon enrolling for the graduate staff medical insurance plan (as well as the dental plan, if applicable) will continue to take place.
    • Fiscal year graduate staff who have arranged their own internship (not approved or arranged by Purdue): should contact the Student Insurance Office in PUSH (see Contacts in the Quick Reference Overview) to explore their options for health insurance.
    • Note: International graduate staff on CPT (Curricular Practical Training) OR AT (Academic Training) must remain on the Purdue-sponsored international student health insurance plan.

How we can help you

  • Provide helpful resources and information for your use. If there are any additional pieces of information you would like to see in the overview, on our website or communicated from HR Benefits that would be of use to you as you assist graduate staff through benefits open enrollment each year, please let us know.

Medical Rates

 

 

 

GRAD PAYS

 

 

 

 

 

Dependent Coverage Level

(Includes VSP premium)

Annual Premium

Purdue Pays

Annual

Fall

Spring/ Summer

Summer

(May-July)

Monthly

Continuation

(No Subsidy)

Student

$2,722.00

$2,101.20

$620.80

$258.67

$362.13

$155.20

$51.73

$226.83

Student + Spouse

$5,444.00

$2,101.20

$3,342.80

$1,392.83

$1,949.97

$835.70

$278.57

$453.67

Student + Spouse + Child

$8,166.00

$2,101.20

$6,064.80

$2,527.00

$3,537.80

$1,516.20

$505.40

$680.50

Student + Child

$5,444.00

$2,101.20

$3,342.80

$1,392.83

$1,949.97

$835.70

$278.57

$453.67

Student + Spouse + Children

$10,888.00

$2,101.20

$8,786.80

$3,661.17

$5,125.63

$2,196.70

$732.23

$907.33

Student + Children

$8,166.00

$2,101.20

$6,064.80

$2,527.00

$3,537.80

$1,516.20

$505.40

$680.50

Opt Out

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

 

 

ApprovedNoneBusiness Update Article
 7/29/2021General Info
  

The West Lafayette Bursar Office would like to remind all departments with graduate staff appointments to submit a list of graduate staff students for the Fall 2021 semester to the Bursar Office. Lists must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website.

 

This form is required for both adding additional grad staff ,as well as for removing any grad staff that did not accept or fill their position. This form must be submitted every semester in order for the remission to apply. For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.

ApprovedNoneRegular News Article
 7/29/2021General Info
  

Updated versions of the faculty offer letter checklist and offer letter templates are available on the Provost’s offer letter template website.

 

Everyone involved in the hiring/offer letter process should use the new versions. These updates were made in response to staff requests, trends in errors and a need to clarify the primary duty station for work location purposes.

 

At Purdue, these offer letters are the contract; therefore, the language is important and the required sections must be both present and unaltered. Thank you for your attention to these matters.

ApprovedNoneRegular News Article
 7/29/2021Finance
  

In an effort to simplify and expedite the overpayment recovery process, an email template and Quick Reference Guide (QRG) are being provided. The email and QRG should both be sent out to all employees who have been overpaid when a repayment agreement is necessary.

The email template will notify the employee that they have been overpaid and will be receiving an email from DocuSign directly. The QRG will provide detailed steps for the employee to sign the agreement and make changes if necessary.

The DocuSign should be initiated by the payroll center as normal, using the standard 3-pay-period wage deduction. The employee will have the ability to change the repayment choice if needed. At that point, please add the overpayment to SharePoint for tracking purposes.

Once the DocuSign has been initiated and added to SharePoint, a "count down" will begin. Once the DocuSign is 30 days old and the signed agreement has not been received, the SharePoint entry should be edited by the payroll center to reflect "Voided – Standard 3 pay period deductions."

Once this is completed, Payroll will enter the wage deductions to begin in the following period.

Please email payrollpayments@purdue.edu with any questions regarding this process.

Resources

 

ApprovedNoneRegular News Article
 7/27/2021General Info
  
Purdue will soon roll out a new design for the Purdue ID Card to better align with university branding.
 
                         

Holders of cards with an older design can continue to use the cards they have — no changes in technology or functionality have been made.

Please contact the Card Office with any questions at 765-496-0444. 

ApprovedNoneRegular News Article
 7/27/2021Reports
  
A new Employee Time Details Report is available as a standard report in Cognos. Over time, this report is intended to replace the SuccessFactors Time Details report for routine time submission assessments. However, please rest assured that both reports will be available at the same time for a number of pay periods to assure the replacement report is functioning as designed. Please begin to utilize this report any time the SuccessFactors Time Details Report is being used to ensure that both reports pull up the same records needed for business processes.

 

Please note that there will be a timing difference between the SuccessFactors report and the Cognos report. SuccessFactors records are loaded into Cognos on weeknights around 7 p.m.  The SuccessFactors Time Detail Report is truly ‘live’ data. Due to this timing difference, it is recommended to run the Time Details Report Tuesday through Friday, first thing in the morning, for the greatest similarity in results.

 

In addition, a second standard SuccessFactors report is in development that will provide insights on Time Sheet Data and the individual daily Time Sheet Entries. This report will be tested and piloted in the upcoming months and a B@P News announcement will be sent when it is ready for business office and payroll center usage.

 

Learn more about the Time Details Report at the Data Cookbook Specification.

 

The report is available at this link in Cognos and any questions, recommendations or concerns can be sent to HROperHelp@purdue.edu and TimeAdmin@purdue.edu.  

ApprovedNoneRegular News Article
 7/27/2021Travel
  

Purdue Travel will update travel and booking processes to align with fall 2021 Protect Purdue travel guidelines while continuing to support the University’s budget and financial goals. Travel expenses are still expected to be covered by a department’s budget.   

Information about ongoing travel practices and changes that will take effect this fall is outlined below:

 

Travel waivers

  • Travelers must obtain a travel waiver for any travel happening through August 15 while current summer travel guidelines remain in place.
  • Travel waivers will not be needed for travel occurring on or after August 16, when the fall travel guidelines go into effect.
Travel card limits
 
  • Purdue travel cards continue to have limits of $1, which will be the new standard operating process going forward. Card limits will be increased temporarily on a trip-by-trip basis.
  • All previous trip expenses that are more than 60 days old must be submitted and approved in Concur in order for the card limit to be increased for a new trip.
  • Card limit increases will be available for up to two weeks after the trip to allow charges to post and will then automatically reset to $1.

Booking travel

  • As a reminder, travelers are encouraged to book travel in Concur or utilize Anthony Travel, the University’s travel agent.
  • If a traveler finds cheaper travel and accommodations outside of Concur or Anthony Travel, he/she may accept that option and provide the supporting documentation in the expense report.
  • Purdue’s travel policy requires all travelers to submit a travel expense report within 60 days after returning from a business trip. Expense reports that are not submitted within 120 days will be reported as additional wages to the employee and will have resulting tax implications.
  • If any travel credits are available from COVID-19 cancellations, Anthony Travel will apply them when booking travel on an individual’s behalf. 

Travelers who booked business travel on their own and received airline credits from COVID-19 cancellations should contact Anthony Travel to assist with the application of these credits. Travelers must have the provided confirmation code to redeem the credits.

 

Travelers should watch for upcoming communications about changes to the expense reporting process this fall. Expense reports should continue to be submitted using the current process until the new process goes into effect.

 

Questions regarding these process changes may be directed to Purdue Travel at purduetravel@purdue.edu.
ApprovedPurdue TodayRegular News Article
 7/22/2021Travel
  

The Concur system is available again. Additionally, the option to enter mileage in the system is also available.

 

Travel reservation requests and expense reports with mileage may be entered into the system at this time.

 

Questions may be directed to Purdue Travel at purduetravel@purdue.edu.

ApprovedNoneBreaking News Article
 7/22/2021Travel
  
The Concur system is currently unavailable. Purdue Travel is working with the vendor to resolve the issue.

 

At this time, all travel reservation requests should be sent to PurdueTravel@AnthonyTravel.com for assistance. An update will be issued when Concur becomes available.

 

Questions may be directed to Purdue Travel at purduetravel@purdue.edu.

ApprovedNoneBreaking News Article
 7/22/2021General Info
  

Purdue will soon roll out a new design for the Purdue ID Card to better align with university branding.

Holders of cards with an older design can continue to use the cards they have—no changes in technology or functionality have been made.

Please contact the Card Office with any questions at 765-496-0444. 

ApprovedNoneRegular News Article
 7/21/2021Travel
  

The option to enter mileage in the Concur system is currently unavailable. Concur is working to resolve the issue.

 

At this time, only expense reports without mileage can be submitted. A notification will be sent as soon as the system is available to accept mileage.

 

Questions may be directed to Purdue Travel at purduetravel@purdue.edu.

ApprovedNoneBreaking News Article
 7/14/2021Finance
  

Due to access issues with systems today, the spring 2021 semester effort reporting process has been extended to July 16 for certification of spring Personnel Activity Reports (PARs).  

PARs are processed electronically via the SEEMLESS application, which can be accessed through the OneCampus Portal and then searching for SEEMLESS. 

Reminders:
  • Have the supervisor/PIs certify their subordinates' PARs first, then their own effort. Otherwise, a different supervisor will need to be assigned to approve. If the supervisor/PI is unavailable, the PAR may be delegated to a person with direct knowledge of the work to be certified. Ensure this individual has effort approval access. 
  • PIs/supervisors certify PARs for graduate students, research staff, undergraduate students and other hourly employees who worked on sponsored program funds or federal appropriated funds.
  • If the employee is paid on a sponsored project or federal appropriation in any department on any PERNR during the reporting period, ALL PERNRs and accounts that the employee worked on during the period must be certified. This includes appointments in other departments that are completely general funded.

For assistance with certifying PARs, first contact the business office; if additional assistance is needed, email effort@purdue.edu. 

ApprovedNoneBreaking News Article
 7/13/2021Training
  

Online training will be offered for Managerial Accounting: Consultant Agreements at 10 a.m. on July 27 via Teams.

 

This training will cover the consultant agreement process and how to submit requests. It is designed for those individuals responsible for initiating those processes in their departments.

 

Participants will register for this 60-minute training via the SuccessFactors Learning Management System. Course information and registration is available on the Class Details page.

ApprovedNoneRegular News Article
 7/13/2021Finance
  

The carry forward of available balances from FY2021 into FY2022 has been completed. Please reference the carryforward documentation on the Accounting Services website under the Year End tab for additional information.

The FY2022 Recurring Original Allocation JV uploads were completed on Document Numbers 114118759 (West Lafayette) and 114118749 (Regionals). This establishes the consumable revenue for General Operating (495001), State Line (495011), and Federal (495021) Appropriations. These JV documents use posting date July 1, 2021 and appear on Cognos standard reports in Period 1 of FY2022.  The FY2021 Recurring Original Allocation JV posted in Period 3 of FY2021, which will impact month-to-month comparisons.

Recurring Adjusted Allocation GLs (4950X2) are available for posting. Please refer the Governance Manual (https://www.purdue.edu/business/account/govManual/Transfers/index.html) for current transfer guidance. Remember when completing a transfer JV to include descriptive Header and Line Item text.

Any issues or questions should be directed to financehelp@purdue.edu.


ApprovedNoneBreaking News Article
 7/13/2021Training
  

Training will be offered for Cognos HR standard reports with a concentration on employee data and data changes. The training will be delivered online via Teams at 10 a.m. on July 21.

 

This is designed for individuals in business offices, payroll centers and Human resources that utilize Cognos employee data in operations. The training will demonstrate how to run two reports and review various use applications. 

 

Participants will register for this 60-minute training via the SuccessFactors Learning Management System. Course information and registration are available on the Class Details page.

ApprovedNoneRegular News Article
 7/12/2021Finance
  

The spring 2021 semester effort reporting process is to be completed by July 14 for certification of spring Personnel Activity Reports. 

PARs are processed electronically via the SEEMLESS application, which can be accessed through the OneCampus Portal and then searching for SEEMLESS. 

Important reminders:

  • Have the supervisor/PIs certify their subordinates' PARs first, then their own effort. Otherwise, a different supervisor will need to be assigned to approve. If the supervisor/PI is unavailable, the PAR may be delegated to a person with direct knowledge of the work to be certified. Ensure this individual has effort approval access.
  • PIs/supervisors certify PARs for graduate students, research staff, undergraduate students and other hourly employees who worked on sponsored program funds or federal appropriated funds.
  • If the employee is paid on a sponsored project or federal appropriate in any department on any PERNR during the reporting period, all PERNRs and accounts that the employee worked on during the period must be certified. This includes appointments in other departments that are completely general funded.

There is an online training module on the Managerial Accounting website.

For assistance with certifying PARs, first contact the business office for assistance; if additional help is needed, email effort@purdue.edu. 

ApprovedNoneBusiness Update Article
 7/9/2021Finance
  
The latest Overpayments dashboard is now available and can be accessed via the Training SharePoint site (in the Payroll tab, under Overpayments).
 

Quick Reference Guides are available for reference.
ApprovedNoneBusiness Update Article
 7/9/2021Finance
  

Beginning in mid-July, after the carryforward process, FP&A will be completing fund center hierarchy changes to reflect the FY22 reorganizations for select areas. All business areas involved in a reorg are aware of the changes to expect and will be notified after the changes are made. Also, in mid-July, there will be changes made to the commitment item hierarchy. For more information related to the commitment item hierarchy changes, please read further.

 

A recent review of the commitment item hierarchy for Professional, Legal & Consulting and Tuition & Fees has resulted in a change that will go into effect July 2021. See below for details.

 

Professional, Legal & Consulting

 

A need was identified to create more clarity and better reporting of consulting and fee activity as it relates to Purdue Online. As of July 1, 2021, there is a new Category 4 under the Cat 3 - Professional, Legal & Consulting.  Along with this new Cat 4, 6 new GLs have been created for specific program expense tracking. The below table provides a listing of the Commitment Items. Purdue Online will provide further communication detailing any process changes that relate to the new CI hierarchy.

 

Tuition and Fees

 

Commitment Item name changes: In mid-July, the following changes will be made to the Tuition and Fees Commitment Items to assist with reporting and projecting needs.

 

 

New Category 4 for differential fees: In mid-July, the following changes will be made to the Tuition and Fees Commitment Items to assist with reporting and projecting needs.

 

 

ApprovedNoneBusiness Update Article
 7/6/2021Finance
  
Due to yearend, some balances in AIMS for faculty allocation non-grant accounts are not available until carry forward completes on July 13.  
 
Balances in GM-AIMS for grants are accurate and available now.  
ApprovedNoneRegular News Article
 7/6/2021Finance
  

Accounts Payable has created a DocuSign checklist to assist staff in completing DocuSign forms when creating a new vendor or making a change to an existing vendor.

 

The checklist can be found on the Accounts Payable website under Resources - Quick References Tab. 

 

Be sure to utilize this new resource to ensure the correct information is being included with all DocuSign submissions.

 

Contact ap@purdue.edu with questions.

ApprovedNoneRegular News Article
 7/6/2021General Info
  

Supervisors have been asked to validate employees’ position location in SuccessFactors for the fall semester by July 15. It is important that the position is identified as remote, hybrid or on campus. The  Updating Position Location Quick Reference Guide  provides more information.  

The goal is for supervisors to be able to manage and update this information on their own. The only way a supervisor can do that is through updating the position (which then flows through to the employee's record). The preference is that supervisors update the position based on the employee's location status (not whether the position itself could be remote/hybrid/on-site). When the change is made on the position side, it flows through to the employee record.

Employees who are planning to return to work on campus for the fall semester will need to return any equipment being used for remote work.

To acknowledge the date of return for equipment, employees will use the previously submitted Property Off Campus form. Upon submitting the form, employees would have received an email with a link to the form that will allow them to update it.

 

The employee can click Add Return Date to move to page 7 and learn how to acknowledge equipment was returned and on what date.

Employees who cannot locate their original email or who need other assistance should be directed to contact propacct@purdue.edu.

Business offices and supervisors should review the Tracking University Owned Assets for Remote Work Use process.

 

ApprovedNoneRegular News Article
 7/6/2021Finance
  
The latest Overpayments dashboard is now available and can be accessed via the Training SharePoint site (in the Payroll tab, under Overpayments).
 
 
Quick Reference Guides are available for reference.
ApprovedNoneRegular News Article
 7/2/2021Finance
  
It has been identified that the Summer Calendars in Seemless will need to be refreshed this evening.  
 
Therefore, in order for the refresh to occur, it is very important that the calendars are in one of the open statuses which are Open, Re-opened, Business review, or Faculty Verification.
 
Once the load is completed, the FTE field in the calendars should populate to match ECP.   It is very important to verify this field when calculating Summer pay prior to submitting calendars to prevent overpayments.
 
If you have calendars already in Business review or Faculty status their FTE will need to be verified.
 
If you have any concerns, contact the business office or email SummerPay@Purdue.edu
 
 
ApprovedNoneBreaking News Article
 7/1/2021General Info
  

The West Lafayette Bursar Office would like to remind all departments with graduate staff appointments to submit a list of graduate staff students for the Fall 2021 semester to the Bursar's Office. 

 

Lists must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website. This form is required for adding additional grad staff, as well as for removing any grad staff that did not accept or fill their position.  This form must be submitted every semester in order for the remission to apply. 

 

For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.

ApprovedNoneRegular News Article
 7/1/2021General Info
  
Benefits open enrollment for the 2021-2022 plan year for graduate staff begins today (July 1), and runs through September 7 at 5 p.m. ET. Human Resources has created a Quick Reference Overview with resources and contact information. Please utilize this resource along with the new Graduate Staff Open Enrollment website to assist graduate staff with open enrollment.

How you can help us

  • Complete hiring processes for new graduate staff as soon as possible to ensure timely enrollment.
  • Ensure the terms of the appointment and their AY/FY status are clearly stated in the offer letter as per the graduate staff employment manual to assist in communicating eligibility for benefits.
  • Direct graduate staff on internships as follows:
    • Academic year graduate staff who will be returning after the semester begins and are on an approved internship that was arranged through the University: should contact the Student Insurance Office to explore their options for healthcare from August 1 until the date they return to a benefits-eligible positon.
    • Fiscal year graduate staff who have been approved for an internship that was arranged through the University: should apply for an unpaid personal leave of absence in SuccessFactors in order to maintain their insurance. Voluntary benefit premiums incurred during the internship period will be taken out of their paycheck upon their return. The automatic monthly recurring payments to Academic HealthPlans (AHP) that graduate staff set up upon enrolling for the graduate staff medical insurance plan (as well as the dental plan, if applicable) will continue to take place.
    • Fiscal year graduate staff who have arranged their own internship (not approved or arranged by Purdue): should contact the Student Insurance Office in PUSH (see Contacts in the Quick Reference Overview) to explore their options for health insurance.
    • Note: International graduate staff on CPT (Curricular Practical Training) OR AT (Academic Training) must remain on the Purdue-sponsored international student health insurance plan.

How we can help you

  • Provide helpful resources and information for your use. If there are any additional pieces of information you would like to see in the overview, on our website or communicated from HR Benefits that would be of use to you as you assist graduate staff through benefits open enrollment each year, please let us know.

Medical rates

 

 

 

GRAD PAYS

 

 

 

 

 

Dependent Coverage Level

(Includes VSP premium)

Annual Premium

Purdue Pays

Annual

Fall

Spring/ Summer

Summer

(May-July)

Monthly

Continuation

(No Subsidy)

Student

$2,722.00

$2,101.20

$620.80

$258.67

$362.13

$155.20

$51.73

$226.83

Student + Spouse

$5,444.00

$2,101.20

$3,342.80

$1,392.83

$1,949.97

$835.70

$278.57

$453.67

Student + Spouse + Child

$8,166.00

$2,101.20

$6,064.80

$2,527.00

$3,537.80

$1,516.20

$505.40

$680.50

Student + Child

$5,444.00

$2,101.20

$3,342.80

$1,392.83

$1,949.97

$835.70

$278.57

$453.67

Student + Spouse + Children

$10,888.00

$2,101.20

$8,786.80

$3,661.17

$5,125.63

$2,196.70

$732.23

$907.33

Student + Children

$8,166.00

$2,101.20

$6,064.80

$2,527.00

$3,537.80

$1,516.20

$505.40

$680.50

Opt Out

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

 

 

ApprovedNoneBusiness Update Article
 7/1/2021Buying
  

In an effort to provide the best quality and value for campus customers, Procurement Services has named Fastenal, Ferguson/HP and Kirby Risk as the preferred suppliers for Maintenance Repair Operations (MRO) products. Updated Ariba catalogs with these preferred suppliers and negotiated pricing are now available.

 

These strategic partners were selected during a robust solicitation process to help meet the University’s need for various supplies, including cleaning, safety, HVAC, plumbing, electrical, and general MRO hardware. A breakdown of the supplies and the new preferred vendors is as follows:

 

  • Cleaning supplies – Ferguson/HP
  • Electrical supplies – Kirby Risk
  • General MRO hardware supplies - Ferguson/HP
  • HVAC supplies – Fastenal
  • Plumbing supplies – Ferguson/HP
  • Safety supplies – Fastenal

 

Purchases that would have previously gone through any of the below providers should now be submitted through one of the above catalog suppliers.

 

  • Duncan Supply
  • Grainger
  • Graybar Electric
  • Interline Brands
  • McMaster Carr
  • Motion Industries
  • MSC
  • Newark Electronics

 

Additionally, Office Depot is now Purdue’s preferred supplier for computer accessories and peripherals. The Ariba catalog has been updated with discounted pricing for these products and is currently available for purchase under Office Depot. These purchases were previously supported by GovConnection.

The Fisher Scientific catalog has also been updated to include Qiagen and Sigma-Aldrich products.

All new or updated catalogs are available in Ariba, and the previously used supplier catalogs have been removed. If an item previously purchased cannot be purchased from one of the current catalogs, a non-catalog order may be submitted for the item.

Contact information for these suppliers can be found on the Procurement Services website.

 

Questions may be directed to Procurement Service at pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 6/28/2021Finance
  
The 2021 summer pay calendar merit increase mass refresh of salaries load has been delayed. The load will happen this evening instead. Remember to leave the summer pay calendars in an open status - either OPEN, Re-Open, Business Review or Faculty verification in SEEMLESS.
 
Once the load is completed, users will see the new merit salary dollars in the summer calendars. Please remember to filter on the year 2021 when working summer calendars, and please remember to refresh the summer calendar during entry.
 
Users who need assistance with summer calendars should first contact the business office/payroll center, and if further assistance is needed, email summerpay@purdue.edu.
ApprovedNoneBreaking News Article
 6/25/2021Finance
  

The 2021 summer pay calendar merit increase mass refresh of salaries will be loaded into any calendars
that are in an open status in the SEEMLESS application the weekend of June 26. 
 

In order for the refresh to occur, it is very important that the calendars are in one of the open statuses in SEEMLESS, which are the following: Open, Re-opened, Business review, or Faculty verification. 

Once the load is completed, users will see the new merit salary dollars in the summer calendars. Please remember to filter on the year 2021 when working the summer calendars, and please also remember to refresh the summer calendar during entry.

Business offices are encouraged to review the Summer Payroll webpage for processes and training information. 

Users who need assistance with summer calendars should first contact the business
office/payroll center, and if further assistance is needed, they can then email summerpay@purdue.edu




    

 

               
 
 
ApprovedNoneBreaking News Article
 6/24/2021General Info
  

Purdue's Future of Work Project Team is inviting employees from the West Lafayette campus to share their views about the current workplace environment –– what works, what doesn't and where there are opportunities for new ideas. Faculty, staff and graduate staff have received an email invitation to take the survey, and they also may provide feedback at this survey link.

The survey will ask questions about employees' experience on campus before COVID-19, preferences for the future, and what makes faculty, staff and graduate staff most productive. Key findings from the survey will be shared, and the Future of Work Project Team will use the data to optimize and improve the work environment.

This is an opportunity for employees to provide constructive, candid and anonymous feedback. The survey will be open through 11:59 p.m. Friday (June 25).

To reimagine how to support an increasingly mobile and remote workforce, Purdue has created the Future of Work Project Team to develop new workplace strategies that meet the needs of that evolving workforce. Drawing on input from faculty, staff and students, the project team will create a flexible and collaborative workplace strategy that supports the health, wellness and performance of employees; attracts and retains faculty and staff; and supports our residential learning experience and research enterprise at the highest levels. The team also will examine measures that improve student support and customer service and enhance space optimization. 

A recent Purdue Today story on the project is available online.

ApprovedNoneBusiness Update Article
 6/24/2021Finance
  
Please have all CRV/OBCs submitted to the Bursar’s Office in Hovde Room 5 no later than Friday, June 25. 
 
It is important that no CRV/OBC documents are prepared with a June date after June 25.  Any documents with a date after June 25 will be deleted and have to be rekeyed with a July date, as they will not be deposited until July. 
 
Questions can be directed to Amanda Emmons, assistant bursar.
ApprovedNoneRegular News Article
 6/24/2021Training
  
The Lifecycle of an Account training series is in the process of being updated and redelivered. BLCA 280 - Corrections and Certifications is now available online. Documentation, including a link to register for the online course, is now available on the Sponsored Program Services training website under BLCA 280 Corrections and Certifications in the Registration Link column.
ApprovedNoneRegular News Article
 6/22/2021General Info
  

Procurement Services is moving to electronic invoicing in phases for Ariba suppliers beginning July 1, 2021 and continuing through the end of the year. Suppliers who do not adopt electronic invoicing through Ariba by their defined deadline will have their payment terms default to net payment within 60 days with no discount, which is also known as Net 60, even if the invoice submitted indicates other payment terms.

 

Ariba suppliers have been or will be contacted individually by Procurement Services to enroll in electronic invoicing, and current purchase orders are being issued with a reminder about the upcoming change.

 

Questions should be submitted to pshelpdesk@purdue.edu

ApprovedNoneRegular News Article
 6/22/2021Finance
  
Please have all CRV/OBCs submitted to the Bursar’s Office in Hovde Room 5 no later than Friday, June 25. 
 
It is important that no CRV/OBC documents are prepared with a June date after June 25. Any documents with a date after June 25 will be deleted and have to be rekeyed with a July date, as they will not be deposited until July. 
 
Questions can be directed to Amanda Emmons, assistant bursar.
ApprovedNoneRegular News Article
 6/22/2021Training
  
The BLCA 250 - Signature Delegation training session is available for registration. This course will be delivered via Teams from 2-3:30 p.m. on July 20 and from 3-4:30 p.m. on July 29.

This course will help participants understand the various types of signature delegations at the University. This course will define the various types and explain what is included in the review process for each type of delegation.

Audience for this course is business office staff, Sponsored Programs staff and research support staff.

Registration is required. Use the links below to register via SuccessFactors.

Please note that upon registering for the course, users should receive an email from purdue@successfactors.com with a subject of Registration Notification. This email will contain the link to the actual session. In addition, attendees will receive a meeting appointment as well. Please copy the link to the from the email into the meeting appointment. 

ApprovedNoneRegular News Article
 6/17/2021General Info
  
Please note the FY 2021-2022 IO#(s), effective July 1, for federal work study students employed within a department.

West Lafayette: August 23, 2021 – May 7, 2022
On Campus:  61019000 (Regular) = 7400000491
On Campus:  61019003 (Community Service) = 7400000494
Fort Wayne: August 23, 2021 – May 7, 2022
On Campus:  61019000 (Regular) = 7400000499
On Campus:  61019001 (Read Tutor) = 7400000501
On Campus:  61019002 (Math Tutor) = 7400000502
On Campus:  61019003 (Community Service) = 7400000504
If a department is employing federal work study students during the 2021-22 academic year, please double check that the cost distribution is set up properly in PA20, utilizing the appropriate IO noted above.

Due to end of year federal reporting, if a department needs to process a retroactive payroll for the timeframe of July 1, 2020-May 8, 2021 after June 30, 2021 for a student utilizing federal work study funding, the department will need to pay these earnings at 100 percent. No posts will be made to the 2021 IO(s) after June 30, 2021. 

Questions for PWL federal work study: email workstudy@purdue.edu or call 765-494-7581.
Questions for PFW federal work study: email manleys@pfw.edu or call 260-481-6124.
ApprovedNoneRegular News Article
 6/17/2021Finance
  
Please have all CRV/OBCs submitted to the Bursar’s Office in Hovde Room 5 no later than Friday, June 25. 
 
It is important that no CRV/OBC documents are prepared with a June date after June 25.  Any documents with a date after June 25 will be deleted and have to be rekeyed with a July date, as they will not be deposited until July. 
 
Questions can be directed to Amanda Emmons, assistant bursar.
ApprovedNoneRegular News Article
 6/16/2021Finance
  
The 2021 summer pay calendar merit increase mass refresh of salaries will be loaded into any calendars that are in an open status in the SEEMLESS application the weekend of June 26.  
 

In order for the refresh to occur, it is very important that the calendars are in an open status, which are the following in SEEMLESS: Open, Re-opened, Business review or Faculty verification. 

Once the load is completed, users will see the new merit salary dollars in the summer calendars. Please remember to filter on the year 2021 when working the summer calendars. Please also remember to refresh the summer calendars as they are being entered.

Business offices are encouraged to review the Summer Payroll webpage for processes and training information. Users who need assistance with summer calendars should first contact the business office/payroll center. If they are unable to assist, email summerpay@purdue.edu

ApprovedNoneBusiness Update Article
 6/15/2021Training
  

This virtual training course, TRVLC 250, is designed for business office and support staff who arrange travel and/or create or review travel requests and expense reports in the Concur Travel and Expense system. Course content will introduce the electronic travel and expense system, including booking travel, completing travel requests and preparing expense reports.

 

The two-part course will meet remotely from 10:30 a.m. to noon on June 22 and June 24. Staff should only register for the course if they are able to attend both sessions.

 

Questions may be sent to Procurement Services at pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 6/15/2021Training
  
Procurement Services announces the release of a new virtual training course, P2P 350, that will provide an overview of procure-to-pay (P2P) reports. This training is designed for business office and procurement center staff.    
 

The four-part course will include basic report navigation, report creation in SAP and Ariba, and explanation of SAP transaction code ME23N. It will also provide an overview of the following reports:

  • Open Purchase Order (PO)
  • Goods Receipt Invoice Receipt (GRIR)
  • Blocked Invoice
  • Invoice Reconciliation

Two different enrollment options are available. One will meet June 23, June 30, July 7 and July 9;  the other will meet every Wednesday from July 21-August 11. Course content will be delivered from 11 a.m. to noon on those days.

 

Staff should only register for one of the options if they are able to attend all four sessions offered. The same content will be covered in each set of trainings, and individuals should only register for one of them. Each registration option will be limited to the first 20 individuals.

 

Questions may be sent to Procurement Services at pshelpdesk@purdue.edu.
ApprovedNoneRegular News Article
 6/15/2021Finance
  

Please have all CRV/OBCs submitted to the Bursar’s Office in HOVDE Room 5 no later than Friday, June 25. 

 

It is important that no CRV/OBC documents are prepared with a June date after June 25.  Any documents with a date after June 25 will be deleted and have to be rekeyed with a July date, as they will not be deposited until July. 

 

Questions can be directed to Amanda Emmons, assistant bursar.

ApprovedNoneRegular News Article
 6/9/2021Finance
  

The spring 2021 semester effort reporting process is now available for certification. The SEEMLESS application can now be accessed to review and approve spring 2021 Personnel Activity Reports (PARs). PARs are processed electronically via the SEEMLESS application, which can be accessed via the OneCampus portal, then searching for SEEMLESS.

As a reminder in certifying PARs, it is very important to have the faculty member and/or business office follow the following steps:

  • Sign in to SEEMLESS, retrieve the PAR, click on faculty overview, then click on refresh my info to update SEEMLESS with current information

Important notes

·       Spring PARs were loaded after the BW 11 and MO 5 payroll runs. The Spring PARs will reflect information as of those payroll runs. Any changes made to IT0027 past this load date and payroll runs will not be reflected in the Spring 2021 PARs within SEEMLESS. Please refer to the PAR Periods Effort Reporting on the Managerial Accounting website for Pay Periods included within Spring 2021 PARs for each employee type.

·       Please remember that the Supervisor needs to certify their subordinates first, then their own PAR in this sequence.     

Training resources including the Spring 2021 Effort Reporting Training PowerPoint and a recording of the training can be found on the Managerial Accounting website under Training Tools – Business Office.

As a reminder, the Introduction to Certification of Effort (previously BPARS 100) is an online course which is a prerequisite for certifying Effort in SEEMLESS.   If you have not completed the Introduction to Certification of Effort (Course 16005), the course is available via SuccessFactors learning.

For assistance with certifying PARs, first contact the business office. If the business office is unable to assist, then email effort@purdue.edu for additional assistance.  

Spring 2021 PARs are due to be completed no later than July 14, 2021.

ApprovedNoneBusiness Update Article
 6/4/2021Finance
  

PAR training for spring 2021 is now available and consists of two elements. The online training module, BPARS 100 - Introduction to Certification of Effort, is a required prerequisite to attending the virtual training and is required every semester for any business office staff member that will be handling PARs. There will also be a virtual instructor-led training opportunity.

Online training module

Instructor-led virtual training

  • The virtual course will cover the PAR process flow, reviewing and editing PARs, faculty and supervisor steps and paper PARs.
  • The virtual course will offer a demonstration of the SEEMLESS software tool ,including how to view and edit PARs, assign delegates and workflow.
  • The virtual course will also provide an opportunity for questions and answers regarding SEEMLESS and effort reporting.
  • Register online to ensure a seat in the virtual course. Upon registration, attendees will receive a confirmation along with details on how to access the virtual session.

Classes for the virtual sessions will be held at the following times: 

         Thursday, June 10, 1:30-3:30  p.m.

         Monday, June  14, 9:30-11:30 a.m.  

Further questions can be directed to effort@purdue.edu.

ApprovedNoneBusiness Update Article
 6/1/2021Buying
  

The Procurement Services Delegation Manual has been updated to include Amazon Business and detailed information regarding contracts located in the Professional Services Contract Manual.

 

Additionally, the Professional Services Contract Manual has been updated to include Certificate of Insurance Guidelines.

 

Questions related to the manuals may be directed to Procurement Services at pshelpdesk@purdue.edu.

ApprovedNoneRegular News Article
 6/1/2021General Info
  

The virtual verification for document(s) used for Sections 2 and 3 of the Form I-9 has ended, effective May 31.

  • Employees with a hire date after May 31 must complete their Form I-9 in person.
  • Employees with a hire date prior to May 31, but did not complete Section 2 by May 31, must complete their Form I-9 in person.
  • Employees presenting document(s) for Form I-9 Reverification, Section 3, after May 31 must complete reverification in person.
  • Employees hired in the United States, but not in the state of Indiana, must be processed as a true remote hire. This must be marked during Post Hire Data Verification (page 3) to ensure that the employee's record is processed correctly.

During completion of New Hire Data Verification and I-9 Reverification in person, the checkbox for physical inspection being deferred will be left unchecked. Documentation presented must not be attached to the Form I-9 unless it is a List A Photo Matching document. List A Photo Matching documents that must be attached to the Form I-9 if presented are the U.S. passport, U.S. passport card, I-551 Permanent Resident Card, and I-766 Employment Authorization Card.

ApprovedNoneRegular News Article
 5/21/2021General Info
  

With the Second Half 2021 SAP SuccessFactors release that goes into production tonight (May 21), the Internet Explorer 11 browser will no longer be supported by SAP SuccessFactors. Users can continue to use Microsoft Edge, Google Chrome, Safari, and Firefox. This change will deliver improved end-user performance and experiences as Internet Explorer 11’s reliance on older technologies typically causes a 2-3 second performance degradation on key screens, like the Home Page or Profile.

 

The change is being made because Microsoft has already started to sunset Internet Explorer 11. Accordingly, the browser is no longer compatible with Windows 11 (released in 2020) and Microsoft Teams.

ApprovedNoneBusiness Update Article
 5/20/2021Finance
  

The FY2021 year end calendar is now available on the Calendar Year End SharePoint site. Pertinent dates are outlined below. Please make sure to review the calendar for additional items and due dates, as well as any updates.

May 31, 2021:

  • Departments should review outstanding commitments
  • Deadline for Ariba requisitions > $10,000
  • Departments should review outstanding parked documents

June 4, 2021:

  • Deadline for Ariba new vendor requests

June 11, 2021:

  • Deadline for New/Change Vendor Forms
  • Deadline for Ariba requisitions < $10,000 with no supplier on any line, part # field is blank on any line, non-U.S. supplier or shipping terms field is blank on any line must be to purchasing agent for approval to be charged on current year funds.
  • All not-relevant activity from 7/1-5/31 needs to be reviewed by and cleared to a relevant account

June 18, 2021:

·         Deadline for ZV60 submission for tax review and approval

June 25, 2021:

·         Deadline for ZV60 Fiscal Approvals to be completed

·         CRVs requiring input into FY21 due to Bursar from departments

·         Deadline for Ariba requisitions to be charged on current year funds for routing catalog orders

(< $10,000). All requisitions need to be fully approved by 5 p.m. EDT

·         Complete and accurate expense reports must be submitted by the traveler, approved by the fiscal approver and received in the Central Travel Office no later than 5 p.m. EDT

June 29, 2021

·         Last day to process FIAR uploads

July 6, 2021:

·         June Month Close

July 9, 2021:

·         Residual Carry Forward

ApprovedNoneRegular News Article
 5/18/2021Training
  
BLCA 280 - Corrections and Certifications session is available for registration. This course will be delivered via Teams from 9-11 a.m. on June 3 and from 1:30-3:30 p.m. on June 9.

This course will provide information on proper thought processes and documentation when completing a correcting document as well provide an understanding of the issues, policies and procedures for correcting  documents and effort reporting at the University.

The audience for this course is business office staff, Sponsored Programs staff and research support staff.

Registration is required. Use the links below to register via SuccessFactors.
Please note that upon registering for the course, users should receive an email from purdue@successfactors.com with a subject of Registration Notification. This email will contain the link to the actual session. In addition, registered attendees will be sent a meeting appointment as well. Please copy the link to the from the email into the meeting appointment.
ApprovedNoneRegular News Article
 5/18/2021Finance
  
Summer pay is processed according to the pre-payroll task cutoff schedules displayed on the Payroll Calendar Dates webpage.

The first payroll for Summer 2021 processing will adhere to the following deadlines:  

  • MO May: Submit by 5 p.m. on May 21
  • BW 11: Submit by 5 p.m. on May 26

Summer Calendars needing to be paid will need to be submitted by these cutoff times.   

For assistance with Summer Calendars, first contact the business office/payroll center. If additional assistance is needed, then contact the below:

  • SummerPay@purdue.edu for SEEMLESS Summer Calendar issues (Access, Refresh)            
  • Paspec@purdue.edu for Payroll changes (base pay changes, ECP and IT issues, manual summer calculators)
ApprovedNoneRegular News Article
 5/11/2021Training
  
BLCA 320 - Account Closing session is available for registration. This course will be delivered via Teams from 10 a.m. to noon on May 19 and from 3-5 p.m. on May 25.

This course will provide information about the tools associated with closing accounts. Materials will address the role of cash management and the importance of positive cash balances at Purdue. The best business practices incorporated into 120-day closing checklists will be reviewed with a focus on why checklist tasks are important.

The audience for this course is business office staff, Sponsored Programs staff and research support staff.

Registration is required. Use the links below to register via SuccessFactors.

Please note that upon registering for the course, users should receive an email from purdue@successfactors.com with a Subject of Registration Notification. This email will contain the link to the actual session. In addition, you will be sent a meeting appointment . Please copy the link to the session from the email into the meeting appointment.

A PDF for the session will be available on the SPS Lifecycle of An Account training site before the session. 


ApprovedNoneRegular News Article
 5/11/2021Training
  
The recording for the Lifecycle of An Account BLCA 240 - Account Management Day to Day Tasks is now available on the Sponsored Program Services Training website. Users will be required to register for an online course in SuccessFactors to view the recording.
ApprovedNoneRegular News Article
 4/29/2021General Info
  

Virtual verification for document(s) used for Sections 2 and 3 of the Form I-9 will be ending on May 31.

  • Employees with a hire date after May 31 must complete their Form I-9 in person, regardless of when the process is being completed.
  • Employees with a hire date prior to May 31, but did not complete Section 2 by May 31, must complete their Form I-9 in person. 
  • Employees presenting document(s) for Form I-9 Reverification, Section 3, after May 31 must complete reverification in person.
  • Employees hired in the United States, but not in the state of Indiana, must be processed as a true remote hire. This must be marked during Post Hire Data Verification (page 3) to ensure that the employee's record is processed correctly.

During completion of New Hire Data Verification and I-9 Reverification in person, the checkbox for physical inspection being deferred will be left unchecked. Documentation presented must not be attached to the Form I-9 unless it is a List A Photo Matching document. List A Photo Matching documents that must be attached to the Form I-9 if presented are the U.S. passport, U.S. passport card, I-551 Permanent Resident Card and I-766 Employment Authorization Card.

 

Questions can be sent to HROnboardingTickets@purdue.edu.

 

ApprovedNoneRegular News Article
 4/29/2021Training
  
BLCA 230 - Award Establishment and BLCA 330 - Audits, Backup Documentation and Records Retention are now available online. Documentation, including links to register for the courses, is available on the Sponsored Program Services website

This site will be updated with the PDF version of each session before the session is given so users can obtain the documentation prior to the session.
ApprovedNoneRegular News Article
 4/20/2021Finance
  

2021 summer pay calendars have been loaded into SEEMLESS. The summer pay calculator/calendar is now available.

 

Business offices and payroll centers are encouraged to review the Summer Payroll webpage for updated processes and additional training information.

 

Please remember to filter the year when working on 2021 summer calendars in SEEMLESS.

The Summer Payroll online “Resources” section has also been updated with the 2021 Summer Calendar and Summer Pay Calculator forms. The forms are only used in special circumstances, since all employee information is transferred over to SEEMLESS on the first day of summer and the first day of each pay period.    

The
SEEMLESS vs. Summer Calculator web page outlines when the form would be utilized. The summer calculator should only be used instead of the application when an action’s effective date is after the first day of the pay period. For example, new hire, rehire, add additional, transfers, position reclassifications and change in pay with effective dates after the first day of the pay period should be completed via a summer calculator for that period. A summer calculator is only necessary for employees with mid-pay period position reclassifications if the salary is affected or the pay area is changing. This does not include administrative adjustments. SEEMLESS should be used for all other pay periods and situations.   

Business offices will directly input the calculator information into ECP in Info type 0015 as Wage Type 1315. The calculator will need to be attached to the transaction as supporting documentation. Please do not forward calculators to Payroll. Again, please remember to only use this method when absolutely necessary as this will cause SEEMLESS payroll calendars to be out of sync with SEEMLESS effort reports.

  • Deadlines for submitting summer pay calendars is in accordance with the pre-payroll task cutoff dates on the Payroll calendar date site.    

For users who need assistance with summer calendars, first contact the business office/payroll center.  If additional assistance is needed, then contact the below:

 

       SummerPay@purdue.edu for SEEMLESS summer calendar issues (Access, Refresh)            

       Paspec@purdue.edu for payroll changes (base pay changes, ECP and IT issues, Manual Summer Calculators)

ApprovedNoneRegular News Article
 4/13/2021General Info
  

The Human Subjects Policy has been updated. In particular, the portion of the policy that relates to Human Subjects Drawings and the dollar amount thresholds have been changed. 

 

Please review that portion specifically, as well as the entire policy, and contact the Tax Department with any questions. The policy may be viewed at https://www.purdue.edu/hr/buspur/nonemppay/humsub.php.

ApprovedNoneRegular News Article
 4/13/2021Finance
  

The Cash Advance Reconciliation Form and the Promissory Note have been combined to create the new Cash Advance/Promissory Note Repayment Agreement for Advance. This form is to be used when requesting cash advances by way of the ZV60 process.

When requesting cash advances, complete the portion of the form above the yellow box.  Attach this form with the ZV60 request for funds.  Upon completion of the activity, the reconciliation (yellow box) must be completed and the entire form is then forwarded to tax@purdue.edu.

Reminder:

·         All receipts should be reconciled and retained in the business office within 30 days of completion of the activity.

·         If not reconciled within 60 days, the amount of the advance becomes taxable to the individual who received the funds.

The revised form is located at https://www.purdue.edu/hr/buspur/nonemppay/humsub.php.

Please contact tax@purdue.edu with any questions.

ApprovedNoneRegular News Article
 4/8/2021Training
  

The first set of the FM101 Operating Funds Management training, Fundamentals, is now available.

This four-module set is the first of five sets that comprise FM101, which provides foundational training that covers the basic fundamental concepts needed to understand Purdue's financial data. This training is targeted to staff within the Treasurer's organization with financial management responsibilities.

Attendees will review a number of standard BI/COGNOS reports, with a focus on understanding the operational data provided and how the data/reports can be used to answer questions or manage responsibilities within units. The series will also teach users to apply these fundamental concepts through exercises that reinforce understanding of the report data and apply the information covered to actual scenarios, common questions or tasks to be completed.

Links to detailed training, resources and quick reference guides will be provided for additional information on key topics covered in each module.

Registration for FM101 – Fundamentals is available online. Users can also register in the LMS by typing "FM101" in the 'Find Learning' search field. (Videos are available to walk users through navigating to training and completing training modules.)

Any issues with using SuccessFactors to register for or complete training should be sent to oecomm@purdue.edu.

When the subsequent FM101 training sets are available, announcements will be made through Business@Purdue News.  The complete listing of modules are included below for reference.

FM101 Operating Funds Management Training Structure

First Set – Fundamentals   (Now Available)

  • Funds Management Fundamentals
  • Master Data Elements
  • Commitment Item Hierarchy
  • Transfers  

Second Set - Statement of Financial Activity (To be announced)

  • Statement of Financial Activity
  • Financial Management Reports Landing Page
  • SFA/XL Tool

Third Set - Account Details (To be announced)

  • Transaction Listing
  • Account Balance Listing
  • Outstanding PO/Commitments Report
  • Not-Relevant Management

Fourth Set - Allocations and Plans (To be announced)

  • Faculty Allocation Report
  • Parent Funded Program Report
  • Start-up Report
  • AIMS
  • Endowment Report

Fifth Set – Payroll (To be announced)

  • Statement of Payroll Charges
  • Cost Distribution Report
ApprovedNoneRegular News Article
 4/8/2021General Info
  
This is a reminder that there will be an outage on
Saturday, April 10 from 8 p.m.-midnight for the following:
  • ​Product Name​: SAP Ariba​
  • Affected Entity​: All SAP Ariba on-demand solutions
This maintenance will not affect any existing data.
ApprovedNoneRegular News Article
 4/8/2021Training
  
Business offices and payroll centers can attend a virtual session to receive additional guidance to complete summer calendars.
 
Available sessions: 

The following SEEMLESS items are important to remember: 

  • Summer pay for graduate staff will be calculated by the submission of biweekly pay period calendars in SEEMLESS.
  • The business office and/or faculty member can create and submit biweekly calendars on the student’s behalf. Biweekly calendars require business office review.
  • The steps to take within SEEMLESS to enter summer pay for graduate staff are similar to faculty, with the difference being the pay period calendars versus the monthly calendars.
  • Business offices can also submit Mass Calendars for graduate staff.
  • Users with multiple appointments will see all PERNRs listed on the Summer Pay Dashboard. Users can select the PERNR, complete the calendar and cost distribution, and submit calendars for each PERNR.
Business offices are encouraged to review the Summer Payroll webpage for processes and training information.  The following
training resources and Quick Reference Guides are available:  
 
Business offices are encouraged to review the SEEMLESS vs. Summer Pay webpage to understand when a paper Summer Calculator may be needed. For example, mid-pay period actions, such as transfers or position reclassifications when salary or pay area is changed will require a Summer Calculator Form.
ApprovedNoneRegular News Article
 4/8/2021Training
  
The BLCA Lifecycle of an Account series of training sessions is now underway, and there is a change in how the Teams link for the session is being shared.
  • Upon registration, the session link will be included in the first email users receive, normally titled Registration Notification and sent from purdue@successfactors.com.
  • Registrants should also receive a calendar invite from the system; however, the link will not be included in the calendar invite. Users should copy the link from the first email into their calendar invite to avoid last-minute requests for the link.
ApprovedNoneRegular News Article
 4/6/2021Training
  
Employees who use Concur Travel and Expense are encouraged to attend upcoming virtual sessions for Concur Traveler Training (TRVLC 200). This training will allow participants to engage in activities to ensure they can use the Concur Travel and Expense system.

The sessions are scheduled at the following dates and times:
Use the above links to register within the Learning module of SuccessFactors. All training sessions will be held via Microsoft Teams.

As a reminder, travel restrictions remain in effect for faculty, staff and students who are traveling for work or in connection with a course or student activity. More information about these restrictions can be found on the Protect Purdue website.

Questions may be directed to Procurement Services at pstraining@purdue.edu.
ApprovedPurdue TodayRegular News Article
 4/2/2021General Info
  
<div>
<br>&nbsp; People should be aware of an ongoing IRS-impersonation scam that appears to target educational institutions, including students and staff who have .edu email addresses. The suspect emails display the IRS logo and use various subject lines, such as Tax Refund Payment or Recalculation of your tax refund payment. It asks people to click a link and submit a form to claim their refund. The scam website requests taxpayers provide their:• Social Security number• First name• Last name• Date of birth• Prior year annual gross income• Driver&#39;s license number• Current address• City• State/U.S. territory• ZIP code/postal code• Electronic filing PIN Taxpayers who believe they have a pending refund can easily check on its status using the Where&#39;s My Refund tool on IRS.gov.Here are a few things people can do if they believe they are a target of the scam:• Report the scam: People who receive this scam email should not click on the link in the email and report it to the IRS. For security reasons, they should save the email using save as and then send that attachment to phishing@irs.gov or forward the email as an attachment to phishing@irs.gov. • Get an Identity Protection PIN: Taxpayers who believe they may have provided identity thieves with their personal information should consider immediately obtaining an Identity Protection PIN. This is a voluntary opt-in program. An IP PIN is a six-digit number that helps prevent identity thieves from filing fraudulent tax returns in the victim&#39;s name.• Report identity theft: Taxpayers who attempt to e-file their tax return and find it rejected because a return with their SSN has been filed should file a Form 14039, Identity Theft Affidavit to report themselves as a possible identity theft victim. See Identity Theft Central to learn about the signs of identity theft and actions to take.More information: Report Phishing and Online Scams on the IRS Website
<br></div>
ApprovedPurdue TodayBreaking News Article
 4/1/2021Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The finance reporting team has updated the following reports
<br>located on the Financial
<br>Management Reports Landing Page.
<br>
<br>
<br> 
<br>SFAs: 
<br>Prompt pages expanded to include additional funds center hierarchy and funded program fields and an option to remove Annual Plan columns from display.  Reports Impacted:SFA: Operating – Budget v. Actual  SFA: By Fiscal Period – 13mo rollingSFA: By Fiscal Period – Year over YearSFA: By GroupingSFA: By Sub Unit for Financial UnitSFA: By Financial Unit for Business AreaSFA: TrendReport Displays FY19+ data only (reports executed for FY19 dates will show only FY19, reports executed for FY20 dates will show only FY19 and FY20, reports executed for FY21+ dates will show that year plus prior 2 years)Prompt pages expanded to include additional funds center hierarchy and funded program fields (funded program fields are no longer &quot;Trend&quot; fields)Prompt page has an option to remove Annual Plan/Quarterly projection columns from display.New &quot;Export Details&quot; link available on the report page for SFA: TrendSFA: Expanded Prompts – added Year to Date totals  with dollar and percent variance calculations on the Year over Year report page
<br>PRF SDIP reports:
<br>PRF SDIP Transaction Listing is no longer on the landing page but can be located under Team content&nbsp; Standard Content&nbsp; Account ManagementPRF SDIP Account Balance report remains on the Financial Management Reports Landing PageNEW Report – PRF SDIP Account Balance and Transaction Listing is located under Team content&nbsp; Standard Content&nbsp; Account ManagementIncludes the account balance with summarized or detailed transactionsReports executed as Excel will have a tab render for the balances and generate a tab for each individual accountReports executed as HTML will have a page render for the balances; page down to view each account balance and transactions
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/30/2021Training
  
<div>
<br>&nbsp;
<br>The Lifecycle of an Account training series is in the process of being updated and redelivered.&nbsp; BLCA 210 - Pre-Award Process Idea to Award is now available online.&nbsp; Documentation, including a link to register for the online course, is now available on the Sponsored Program Services training website.&nbsp; The recording is available after registration for the online course.
<br></div>
ApprovedNoneRegular News Article
 3/25/2021General Info
  
<div>
<br>&nbsp; All departments with graduate staff appointments need to submit a list of graduate staff students for the Summer 2021 semester to the Bursar&#39;s Office. The list must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website. 
<br> 
<br>This form is required for both adding additional grad staff, as well as removing any grad staff that did not accept or fill their position.&nbsp; This form must be submitted every semester in order for the remission to apply.&nbsp; For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.
<br></div>
ApprovedNoneRegular News Article
 3/25/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Purdue has many different SharePoint portals. Due to the
<br>migration from onepurdue to boilerad, there have been login issues involving
<br>SharePoint sites.
<br> 
<br>
<br>
<br>
<br>Items to note:
<br>
<br>
<br>Only sites that begin with sharepoint.purdue..., sp2013..., spa2013..., sp.itap..., spa.itap..., ag.itap..., extension.itap..., intra.krannert..., share.tech..., dp.itap..., sharepoint.ecn..., sp.pnw... are affected. This does not include SharePoint Online sites that begin with https://purdue0.sharepoint.com/..., for example. To log into these sites, use your Purdue account: alias@purdue.edu.You must now enter boilerad\username when prompted to log in.
<br>For assistance with logging into SharePoint:
<br>
<br>
<br>SharePoint Login Instructions For help identifying or contacting the site owner, please email sharepoint@purdue.edu.  
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/25/2021Training
  
<div>
<br>&nbsp; A new course in the &#39;Lifecycle of an SPS Account&#39; training series is available for registration.&nbsp; BLCA 270 - Advanced Cost Sharing&nbsp; will be held from 2-3:30 p.m. on Wednesday, May 5, and from 10-11:30 a.m. on Monday, May 10.
<br>This course covers cost share from proposal to close-out and the steps involved, including award setup, reconciliation, life of the project and meeting the cost share commitment.The audience for this session is business office staff, Sponsored Programs staff or research support staff.Registration is required.&nbsp; Select from the two links below to register for this course:
<br>Wednesday, May 5 - 2-3:30 p.m. Monday, May 10 - 10-11:30 a.m.
<br></div>
ApprovedNoneRegular News Article
 3/16/2021Training
  
<div>
<br>&nbsp; A new course in the Lifecycle of an SPS Account training series is available for registration.&nbsp; BLCA 240 Account Management Day to Day Tasks will be offered on 4/22/2021 from 9-11 and 4/27/2021 from 1:30 - 3:30 via Teams.This course covers the day to day account management function from account setup to closeout of the sponsored research grant from both an SPS and a Business Office perspective.The audience for this session is Business Office Staff, Sponsored Programs Staff, Research Support Staff.Registration is required.&nbsp; Select from the two links below to register for the course:4/22/2021 9-11 am4/27/2021 1:30 – 3:30
<br></div>
ApprovedNoneRegular News Article
 3/11/2021General Info
  
<div>
<br>&nbsp;
<br>All SAP Financial systems will be offline on March 14 to ensure no transactions are processed during the Daylight Saving Time change.&nbsp; Systems will be offline for two hours starting at 2 a.m. and will be back online at 4 a.m.
<br></div>
ApprovedNoneRegular News Article
 3/11/2021Training
  
<div>
<br>Spring training is available for individuals who assist with faculty recruitment.      
<br>All training sessions will be held via Teams. Participants will register via the SuccessFactors Learning Management System, with a maximum of 20 participants for each class. Two class times are offered per class to accommodate scheduling. Participants are asked to select one time in order to allow others to participate. To learn more details about the course and register, please follow the links provided:
<br> 
<br>End to End Recruitment:
<br>·         March 25, 2-4 p.m.: End to End Recruitment I
<br>·         April 22,  2-4 p.m.: End to End Recruitment II           
<br> 
<br>Offer to Onboarding:
<br>·         March 31, 10-11 a.m.: Offer to Onboarding I
<br>·         April 28, 10-11 a.m.: Offer to Onboarding II
<br> 
<br> The training sessions are designed for those individuals that assist with the faculty recruitment process and are open to newcomers, as well as anyone looking to refresh their knowledge of the process. 
<br></div>
ApprovedNoneRegular News Article
 3/9/2021General Info
  
Procurement Services has self-directed, online training available for procurement policy, guidelines and process roles. Below is a list of available training courses with links to register in SuccessFactors. 

  • Delegation of Purchasing Authority – This training course must be completed before an individual can be provided the Requisitioner role in Ariba. This role allows individuals to purchase on behalf of the University. The content of this course is based on policy and guidelines provided in the Purchasing Services Delegation Manual. To complete the certification, individuals will need to review a 30-minute recorded presentation and take a short quiz. There is an annual certification requirement to keep the Requisitioner role. Click here to log in using BoilerKey credentials to register for the Delegation Authority Certification.
  • Creating Requisitions in Ariba – P2P 201 – This training course must be completed before an individual can be provided the Requisitioner role in Ariba. This role allows individuals to purchase on behalf of the University. The training provides step-by-step instructions on how to create requisitions in Ariba. The training takes approximately 45 minutes to complete. Click here to log in using BoilerKey credentials to enroll in the online module of P2P 201 - Creating Requisitions in Ariba. Receiving in Ariba - P2P 151 – This online course lasts approximately 40 minutes and provides an overview of the Procure-to-Pay (P2P) process, receiving demonstrations and links to additional resources. The course is specifically designed for individuals who are responsible for processing goods receipts in Ariba. It is a requirement and must be completed by May 1, 2021 to keep the ability to receive purchases for the University. Click here to enroll in P2P 151 - Receiving in Ariba using BoilerKey credentials.
Detailed processes and procedures are available for each role performed in the P2P process. To view the documentation directly related to a position, click the role below:
  • Requester
  • Receiver
  • Fiscal Approver
  • Invoice Reconciler
If there are any issues accessing the links directly above, follow the SharePoint Login Instructions.

Questions may be directed to the Procurement Services training department.

ApprovedPurdue TodayRegular News Article
 3/9/2021Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Last year Purdue’s Procurement Services department secured a
<br>90-day supply of nitrile gloves and other essential supplies in preparation for
<br>uncertain market availability and pricing due to the COVID-19 pandemic. Because
<br>availability of nitrile gloves in the marketplace has been inconsistent and gloves are
<br>priced significantly higher than last year, Procurement Services is releasing
<br>some of its supply to the campus community.
<br>
<br>
<br>Effective immediately, Fisher Scientific now has Kimberly
<br>Clark purple nitrile gloves available for purchase at pre-market shortage
<br>prices. Packs of 100-count gloves are available in sizes extra-small to large
<br>at $11.23 per box. They are only available through the Fisher Scientific campus
<br>storerooms in either Lilly Hall of Life Sciences or Wetherill Laboratory of
<br>Chemistry on the West Lafayette campus.
<br>
<br>
<br>The current retail price of gloves is nearly double the cost
<br>noted above at $22.17 per box. Due to ongoing supply chain constraints, product
<br>availability and pricing are not guaranteed. However, for the time being,
<br>researchers and other campus areas are able to purchase the preferred brand of
<br>nitrile gloves at significantly lower prices than are available in the
<br>marketplace.  
<br>
<br>
<br>Departments are reminded that purchases should be limited to
<br>essential
<br>spend, and stocking up on items is discouraged.
<br>
<br>
<br>For questions about nitrile glove availability, call 765-494-4979 or email shawn.branz@thermofisher.com.
<br>General questions may be directed to Trina Clawson, Procurement Services
<br>category analyst.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/4/2021Training
  
<div>
<br>&nbsp;
<br>
<br>A
<br>new course in the Lifecycle of an SPS Account training series is available for
<br>registration. &quot;BLCA 330 - Audits, Backup
<br>Documentation and Records Retention&quot; will be held from 10 a.m. to noon on April 12 and
<br>from 2:30-4:30 p.m. on April 14  via Teams.
<br>
<br>The &quot;Audits,
<br>Backup Documentation and Records Retention&quot; session discusses internal and
<br>external audits, lessons learned from previous audits, the importance of backup
<br>documentation, what backup documentation is and principles of records
<br>retention.
<br>
<br>The
<br>audience for this session is business office Staff, Sponsored Programs staff and
<br>research support staff.
<br>
<br>Registration
<br>is required. Select from the two links
<br>below to register for the course:
<br>
<br>April 12, 10 a.m.-noon
<br>April 14, 2:30-4:30 p.m.
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 3/2/2021Research
  
<div>
<br>&nbsp; On March 1, the Post Award area in Sponsored Programs Services reorganized into a new structure with teams established by functions/tasks. The teams, described below, will position Post Award to provide improved customer service and more timely processing of the various award related tasks and services. In this structure, the following teams will perform the following functions.Account Management Team will be your main point of contact. This team, with members aligned by college and major unit, will manage the day-to-day tasks for the awarded grants in your portfolio (e.g. prior approval requests, allowability questions, budgeting and cost share issues). We ask that you direct your questions and inquiries to this general email box and your assigned account manager will respond: spsacctmgmt@purdue.edu. Award Setup Team will focus on the establishment of all sponsored program grants once award notices are received, agreements are fully executed and compliance approvals have been finalized:setup@groups.purdue.edu. Subaward Team will focus on the establishment of subawards, monitoring them throughout their life-cycle, conduct financial reviews, make payments of the subrecipient’s invoices and closeout the subaward: subaward@groups.purdue.edu. Finance (Invoicing) Team will focus on submitting invoices to the sponsors as well as collection efforts on all outstanding invoices. They will also closeout all grants once the grant is expired and has been determined ready to close: spscash@groups.purdue.edu. Closeout Team will complete the final review and closeout of all grants: closeout@groups.purdue.edu. Ag Field Office is not part of this reorganization. They will continue to serve the needs and manage the USDA, USAID and international grants. USDA: spsusda@purdue.edu. USAID and international: spaidfor@purdue.edu.  All the Post Award staff look forward to working with you in this updated and renewed structure.&nbsp; Over the next several weeks, the SPS website will be updated to reflect these changes. Any immediate questions about the structure can be directed to scorwin@purdue.edu.  
<br></div>
ApprovedNoneRegular News Article
 2/25/2021Training
  
<div>
<br>&nbsp; A new course in the Lifecycle of an SPS Account training series is available for registration.&nbsp; BLCA 230, “Principles of Award Establishment” will be held from 1:30-3 p.m. on Wednesday, March 10 and from 9:30 -11 a.m. on Wednesday, March 31 via Teams.“Principles of Award Establishment” session covers topics related to award setup at Purdue including Contracting, Notices to Proceed (NTP), electronic award information requests and notices, SPS award setup issues, and reporting requirements.Since it has been some time since this session has been offered, all business office staff, Sponsored Programs staff and research support staff are encouraged to attend.Registration is required.&nbsp; Select from the two links below to register for the course:
<br>March 10, 1:30-3 p.m.March 31, 9:30-11 a.m. If the registration link does not work, users can log into SuccessFactors and choose Learning (or the Learning Tile) and then search
<br>&quot;Principles of Award Establishment&quot;.
<br></div>
ApprovedNoneRegular News Article
 2/25/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Due
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; to an unforeseen issue in releasing the ability for new employees to
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; enter in their Social Security number (SSN) via email, which was originally set to release on
<br>Nov. 20, 2020, this capability was unable to be released until Feb. 11, 2021.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Employees whose records were entered into the Onboarding Dashboard before
<br>February 11 will be unable to utilize the email link to enter in their SSN
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; and must meet with an I-9 Verifier (either physically or virtually) to
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; enter in the information. Please review the QRG
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; SSN Email Entry Process for I-9 Verification for guidance on the new
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; process.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; An employee must have both an Employment Authorized E-Verify Summary and
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; a new Form I-9 with their SSN entered in the Onboarding Dashboard&#39;s
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Document Center before the SSN can be updated into EC. Failure to present
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; an SSN, either through the email link or to an I-9 Verifier, within 30
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; days of their employment is considered grounds for termination. Questions
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; may be sent to HROnboardingTickets@purdue.edu.
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/23/2021Research
  
<div>
<br>&nbsp; The National Institutes of Health have released guidance regarding the 2021 salary cap limitations. The Executive Level II limitation has been increased from $197,300 (AY $147,960) to $199,300 (AY $149,475). This increase is effective on the first day of the first applicable pay period beginning on or after January 3, 2021.
<br>DHHS SPS resources can be found at https://www.purdue.edu/business/sps/postaward/sponsors/dhhs/index.html.Current NIH salary cap announcement: https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-057.html.2021 NIH salary cap guidance memo: https://www.purdue.edu/business/sps/pdf/FY21_Guidance.pdf.Any questions or concerns can be directed to Jason Spall at spsacctmgmt@purdue.edu or 765-494-1058.
<br></div>
ApprovedNoneRegular News Article
 2/23/2021General Info
  
<div>
<br>&nbsp; The latest issue of the Healthy Boiler e-newsletter is available now online on the Healthy Boiler News web page. The Healthy Boiler newsletter aims to keep benefits-eligible faculty and staff up-to-date on benefits and programs related to the five pillars of the Healthy Boiler Program:
<br>Behavioral health Financial wellness Physical healthSocial wellnessWork-life integration Headlines from this issue focus primarily on the physical health pillar:
<br>Stay healthy with preventive care Having trouble sleeping? LiveHealth Online Better Sleep Program can helpRx Savings Solutions provides opportunity to save money on prescription drugsKeeping the focus on you with a smarter approach to healthcare philosophy, Healthy Boiler Program Colon cancer screening made easy via Center for Healthy Living’s Cologuard® campaignHeart health and avocados – Center for Healthy Living explains the connectionChronic condition management assistance available via Purdue, Anthem, LiveHealth Online America Saves Week runs Feb. 22-26 – Learn ways to help you save! News you need to know …
<br></div>
ApprovedNoneRegular News Article
 2/18/2021Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>Payroll centers and/or business offices have been supporting
<br>their area with reporting needs, including various departmental requests. Those
<br>requesting departmental email lists can utilize their local business office or
<br>payroll center for assistance. (Some areas have already been providing email
<br>lists.) The HR Data
<br>Request web page has been updated to reflect this. The web page links to
<br>the updated  Guidelines for Purdue Email Address and Career Account and offers a quick
<br>reference for using the Cognos Employee Listing standard report to provide
<br>email lists when requested. The HR
<br>Data Request form will continue to be used for new reports or queries,
<br>editing existing reports and queries, and answering questions concerning data
<br>interpretation. Those requesting a departmental email list will be prompted to
<br>contact their local payroll center or business office.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>Additional questions can be forwarded to hroperhelp@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/18/2021Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; An instructor-led
<br>course, offered via Teams, covering property accounting, specifically capital
<br>equipment, is available for registration for business office staff or anyone
<br>desiring more information. Property Accounting – Capital Equipment (PA 200)
<br>will cover topics such as capital equipment, new acquisitions, depreciation,
<br>accountability and inventory.
<br>
<br>A demonstration of the online Property
<br>Accounting electronic forms will also be conducted. The session will allow time
<br>for questions.
<br>
<br>Two sessions will be offered:
<br>- March 23, 10 a.m.-noon
<br>
<br>
<br>
<br> - March 30, 2-4 p.m.
<br>
<br>
<br> 
<br>
<br>
<br>Online registration is available.
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/18/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>New
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; employees who receive a Tentative Nonconfirmation (TNC) must meet with an
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; I-9 Verifier within 10 days of receiving the TNC result to either close
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; the case as incorrect data for resubmission to E-Verify, or to refer the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; case. This is a federal requirement, and failure to comply may result in
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; an audit. Currently, there are 31 records in the Onboarding Dashboard
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; that are noncompliant.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; A reminder that absolutely no records may be referred to the Social
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Security Administration (SSA) without prior approval from Central I-9
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support, as 95 percent of records that receive an SSA TNC have a data entry
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; error. Failure to request approval from Central I-9 Support typically
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; results in required completion of a paper Form I-9, as records cannot be
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; resolved electronically after being referred to SSA. Please review the QRG
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; SSA TNC - DHS TNC for guidance. Questions may be sent to HROnboardingTickets@purdue.edu.
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/18/2021Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>The Lifecycle of an Account training series is in the
<br>process of being updated and redelivered.
<br>BLCA
<br>200 Cost Principles for Educational Institutions has been completed. Documentation, including a link to register for the online course, is now
<br>available on the Sponsored Program Services training website. (Select the link for Lifecycle of an Account Training.)
<br>
<br>
<br>Registration is required.
<br>
<br>
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br> 
<br>
<br>
<br>
<br> 
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;  
<br> 
<br> 
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br> 
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;  
<br> 
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/16/2021Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The fall 2020 semester effort reporting Personnel Activity
<br>Reports (PARs) are currently being processed electronically via the SEEMLESS
<br>application through the OneCampus portal. 
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>As a reminder, remember that the supervisor needs to
<br>certify their subordinates first, then their own PAR.
<br>
<br>
<br>Fall 2020 PARs are due to be completed by Friday (Feb. 19).
<br>
<br>
<br>Any PARs submitted after this date will require pre-auditor
<br>approval. Currently,
<br>pre-auditors have to search for the PARs that they need to audit. As a best
<br>practice, it is advisable to notify the pre-auditor of a PAR that
<br>needs approval.
<br>
<br>
<br>For assistance with certifying PARs, email effort@purdue.edu. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/11/2021Finance
  
<div>
<br> There will be a delay in the previously announced changes to the Cognos folder structure.
<br> 
<br>--
<br> 
<br>As you were notified in the email below which was sent out last week, we are working to improve our organization of folders in Cognos. We had previously stated that we were going to begin these changes this Friday, February 12. After continued discussions as a team and with several members of the community, we have decided to have a short delay in the timeline. We understand that the change may be difficult for some and want to make sure we get it right the first time, so we are having additional discussions to finalize the new structure and make sure we aren’t missing any voices. Our hope is that this delay will be a week or two at the most, but that will depend on the feedback and discussions that happen in the coming days. Once we have finalized the planned structure and set a new date, we will communicate our plans and timeline. Thanks for your patience as we work to make sure the new structure creates the best experience possible for the largest amount of users in the community. Please reach out to us at BICC@purdue.edu if you have any thoughts or questions.Thanks!
<br></div>
ApprovedNoneRegular News Article
 2/11/2021Training
  
<div>
<br>&nbsp; The second course in the Lifecycle of an SPS Account training series is available for registration.&nbsp; BLCA 210, &quot;The Pre-Award Process Idea to Award&quot; will be held from 10-11:30 a.m. on Wednesday, Feb. 25 and from 1-2:30 p.m. on Monday, March 1 via Teams. &quot;The Pre-Award Process Idea to Award&quot; session discusses the pre-award processes, which are followed when developing a grant proposal and will focus on seven areas:
<br>Proposal Concepts and ProcessesFacilities and AdministrationFinancial Conflict of Interest DisclosuresBudgetSubcontractsCost SharingCoeus OverviewSince it has been some time since this session has been offered, all business office staff, Sponsored Programs staff and research support staff involved in research are encouraged to attend.Registration is required.&nbsp; Select from the two links below to register for the course:
<br>February 24: 10-11:30 a.m.March 1: 1-2:30
<br></div>
ApprovedNoneRegular News Article
 2/11/2021General Info
  
<div>
<br>&nbsp; A variety of Purdue’s financial business applications, affecting services ranging from grants to purchasing, will be offline from 5 a.m. to approximately 3 p.m. on Saturday, Feb. 13 in order to test the disaster recovery plan of the University’s SAP service provider.Applications that will be unavailable during the test include Ariba procurement, JV/AR Upload, AIMS Account Projections, Finance Launchpad, Personas, PPM and Fix It.During the test, the Fiori (Finance) Launchpad may be online but will not allow users to authenticate.
<br></div>
ApprovedNoneRegular News Article
 2/11/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The University’s contract with Cannon IV – the supplier for printers,
<br>copiers, ink and toner – was recently updated to provide the West Lafayette
<br>campus community with more efficient services and options, which are described
<br>below.
<br>
<br>
<br>1.       Cost per page function and automatic toner
<br>replenishing
<br>
<br>
<br>Each new multifunctional device
<br>that is purchased from Cannon IV will automatically have a cost-per-page
<br>maintenance program added to the machine. This feature includes costs for
<br>labor, parts, maintenance kits and toner. Charges are based on the actual
<br>volume or usage of each device and will be invoiced quarterly. As part of this
<br>program, toner levels will be monitored by Cannon IV, and toner will be
<br>auto-shipped prior to needing to be replaced. This functionality is expected to
<br>provide cost savings to departments.
<br>
<br>
<br>2.       Department assessments
<br>
<br>
<br>Departments can request a free
<br>assessment of existing printing and imaging infrastructure to evaluate the
<br>current functionality and usability of all departmental devices. Cannon IV will
<br>assess the usage of each device, identify technical and productivity needs of
<br>the department based on the existing document workflow and evaluate additional
<br>cost saving opportunities. Requests can be made by emailing TeamPurdue@cannon4.com.
<br>
<br>
<br>3.       Multifunction device recycling
<br>
<br>
<br>Departments should have Cannon IV
<br>pick up and remove decommissioned printing and imaging devices for free by
<br>submitting the “Other” Purdue University property accounting form. A Quick
<br>Reference Guide is available for assistance. Once approvals are in place,
<br>the customer will provide Cannon IV with confirmation that the device is ready
<br>to be recycled. Cannon IV will pick up the machine and securely destroy the
<br>hard drive within five business days. A certified document will be provided to
<br>the customer stating such.
<br>
<br>
<br>Device removal and recycling was
<br>most recently handled by Purdue Surplus using the “Send to WL Warehouse”
<br>property accounting form. While Purdue Surplus will no longer accept decommissioned
<br>departmental printers or copiers, empty toner cartridges will continue to be
<br>accepted for recycling. Additionally, personal or desktop functional printers are
<br>still accepted by Purdue Surplus.
<br>
<br>
<br>If there are any issues accessing the link above,
<br>follow the SharePoint Log in Instructions.
<br>
<br>
<br>Questions about these changes may be directed to Suzi Manns,
<br>category analyst with Procurement Services, at sjmanns@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/9/2021Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Over the last several weeks, a proposal to streamline the
<br>overpayment recovery process was reviewed at several meetings, including the
<br>Business Operations and Payroll Lead monthly meetings. The overall process is
<br>easier and keeps the Overpayment Payroll SharePoint site as the source of truth
<br>for all overpayment scenarios.
<br>
<br>
<br>The Business@Purdue tab on the Human
<br>Resources  website is the primary source for all
<br>payroll-related processes, forms and training materials.
<br>
<br>
<br>Links to updated documents
<br>
<br>
<br>
<br>·        
<br>Access information
<br>about the updated Overpayment Repayment Agreement form at https://www.purdue.edu/hr/buspur/formsproc/forms/index.php.
<br>The form is now accessible via DocuSign, which provides the ability to initiate
<br>the form and track its progress.
<br>
<br>
<br>
<br>·        
<br>Access the updated overpayment
<br>recovery process at https://www.purdue.edu/hr/buspur/formsproc/processes.php.
<br>The process has the following changes:
<br>
<br>
<br>o   Emphasizes that payroll deduction is the main source of
<br>recovery. Both personal check or collections through University Receivables and
<br>Collections Office (URCO) requires DFA approval. A decision
<br>tree is available to use for repayment options and is linked in the process.
<br>
<br>
<br>o   States that unsigned forms post-30 days of sending form to
<br>employee via DocuSign should be assigned the standard recovery method (recovery
<br>over the next three pay periods). Please carefully read step 3, page 2 of the
<br>process. This means payroll centers should be monitoring forms; any forms unsigned
<br>after 30 days will need to be voided and attached to the Payroll SharePoint site to
<br>acknowledge the form was not signed and the standard recovery process should be used.
<br>
<br>
<br>o   Indicates the Payroll Center of PNW/PFW payroll area of
<br>Human Resources, should make every effort to collect repayment from inactive or
<br>terminated employees before automatically sending to URCO.
<br>
<br>
<br>·        Access the updated Repayment
<br>Agreement Form QRG to follow the needed steps to complete the DocuSign
<br>form, monitor for completion (signature) and steps to upload on the Payroll
<br>SharePoint site.
<br>
<br>
<br>o   Monitor
<br>DocuSign for completion.
<br>
<br>
<br>o   Monitor
<br>the Overpayment
<br>SharePoint site to view recovery progress.
<br>
<br>
<br>·        Please keep in mind the Overpayment
<br>SharePoint site is considered the source of truth for overpayments. All
<br>overpayments submitted on the SharePoint site should have an attached Repayment
<br>Agreement form downloaded from DocuSign.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 2/9/2021General Info
  
<div>
<br>&nbsp; A variety of Purdue’s financial business applications, affecting services ranging from grants to purchasing, will be offline from 5 a.m. to approximately 3 p.m. on Saturday, Feb. 13, to test the disaster recovery plan of the University’s SAP service provider.Applications that will be unavailable during the test include Ariba procurement, JV/AR Upload, AIMS Account Projections, Finance Launchpad, Personas, PPM and Fix It.During the test, the Fiori (Finance) Launchpad may be online but will not allow users to authenticate.
<br></div>
ApprovedNoneRegular News Article
 2/4/2021Finance
  
<div>
<br>&nbsp;
<br>A project will affect current Cognos license holders. A project team representing multiple departments as well as the regional campuses, has been assessing the current Cognos folder structure to identify opportunities for better organization, renaming, clean up and consolidation, resulting in a smaller set of reports that are easier to navigate and maintain.The goal is a cohesive experience for all Cognos users – whether a consumer or an author – who have access to “Student – PWL” or “Boiler Insight” data. In addition, this work sets the stage for reporting that blends the data from these sources.What is changing?
<br>All Standard Content folders locations, structureDepartment folders structure will be set by departmental folder owners, who will make adjustments as needed
<br>Here is a glimpse of what you will see at the top level
<br>Team ContentDepartment ContentPackagesShared Content (Temporary)Standard ContentStandard TemplatesWhat is NOT changing?
<br>Access to folders and reports will not changeShortcuts to Standard Content and the drill-through will continue to workScheduled reports will still run with no work needed What will need to be done:
<br>Path names in documentation. If documentation includes a path name, it will need to be updated. Those responsible for Cognos training and documentation are aware of this task.URLs will break if they rely on the path to the report. If the report URL is bookmarked or saved, it will break. A report ID will NOT break. A best practice is to use report ID which is explained in the following document: https://www.purdue.edu/bicc/documents/cognos/cognos_resources_page/CreatingBrowserBookmarkforaReport.pdfAgain, if you change the URL to use Report ID now, it will not break when this goes into production on the evening of February 12.
<br>This email is being sent to all who have a Cognos license. However, feel free to share this information with others. We do not want to surprise anyone on February 13 with a ‘where did my Cognos report go?’ We know there is a lot of ‘muscle memory’ on where you find your most often-run reports.Our hope is that the new structure is intuitive to navigate, being aware that change is always hard. As always, please email bicc@purdue.edu with any questions. Thanks for helping us continue to improve our BI environment!
<br>
<br></div>
ApprovedNoneRegular News Article
 2/4/2021General Info
  
<div>
<br>&nbsp; The latest issue of the Healthy Boiler e-newsletter is available online on the Healthy Boiler News web page. The Healthy Boiler newsletter aims to keep benefits-eligible faculty and staff up-to-date on benefits and programs related to the five pillars of the Healthy Boiler Program:
<br>Behavioral health Financial wellness Physical healthSocial wellnessWork-life integration Headlines from this issue focus primarily on the financial wellness pillar:
<br>Healthy Boiler remains focal point of university’s overall well-being initiative New year, new financial goals: Resources available to help you reach your goals Now is the perfect time for a financial wellness checkup; resources available Make your healthcare dollars go farther ‘Saver’s Credit’ – Helping eligible taxpayers offset the cost of saving for retirement News you need to know …
<br></div>
ApprovedNoneRegular News Article
 2/2/2021Travel
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The IRS recently announced a new standard federal mileage rate when using
<br>a personal vehicle for business reasons.
<br>
<br>Effective Jan. 1, 2021 for Purdue University business travel, the privately
<br>owned vehicle mileage rate is $0.56 per mile, down from $0.575 per mile in
<br>2020. The rate is based on both fixed and variable costs of operating a
<br>vehicle.
<br>
<br>State mileage rate:
<br>The Indiana Department of Administration (IDOA)
<br>mileage rate for using privately owned vehicles on sponsored program grant
<br>funds remains at $0.39 per mile. If the IDOA changes the reimbursement rate, a
<br>notification of change will be issued.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>Questions may be directed to Purdue Travel at purduetravel@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/26/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Procurement
<br>Services has created a feedback survey to gather information about customer
<br>experiences and assist in improving services.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Customers who
<br>have received assistance from Procurement Services within the last year for
<br>purchasing, training, credit card services, help desk services and travel
<br>services, including Anthony Travel, should complete the survey.
<br>
<br>
<br>The survey takes
<br>about seven minutes and is available here.
<br>
<br>
<br>Customers
<br>should complete the survey by Friday,
<br>Jan. 29.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/26/2021Finance
  
<div>
<br>&nbsp;
<br>The 2020 Purdue W-2 forms have arrived in the Purdue area, and are available online at ADP also.Starting in 2020, Purdue is masking the SSN on the W-2, allowed by the IRS, for better taxpayer security.&nbsp; An employee can view the SSN in the SuccessFactors Personal Information National ID section.Concerning tax filing:
<br>The IRS announced that the start of tax season for ALL taxpayers will be pushed back until February 12 due to the many changes to forms, filing instructions and stimulus payments reporting. There is a significant change for nonresident aliens this tax season - ALL nonresident aliens who are required to file a U.S. federal tax return will now use a significantly revised Form 1040-NR; Form 1040-NR-EZ has been discontinued.The IRS has not yet released the final Form 1040-NR instructions; therefore, we cannot finalize and release Glacier Tax Preparation software.Because of the filing delays, the Purdue Tax group is urging all international persons to not start 2020 tax preparation until all forms are issued and software updates are completed.&nbsp;&nbsp;&nbsp; We expect to release both the 2020 1042-S forms and the GTP by February 15.&nbsp; An email notification will be sent when the options are available.&nbsp; The Krannert School of Management will again be offering virtual tax help for nonresident aliens for both federal and Indiana tax returns.
<br></div>
ApprovedPurdue TodayBusiness Update Article
 1/26/2021Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective Feb. 1, a new Ariba catalog will be available for the
<br>purchase of Steelcase office furniture. 
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>With the new catalog, campus customers will no longer need to contact
<br>the Steelcase sales representative directly for commonly purchased items,
<br>quotes or to initiate warranty repairs. Requests for additional items not listed and larger
<br>projects needing design and measurements will also be initiated via the
<br>catalog.
<br>
<br>
<br> 
<br>
<br>
<br>An accepted quote may be uploaded directly into an Ariba purchase
<br>request by clicking on the blue checkout button. Once a purchase order is
<br>placed, users will be able to track the progress of their order. Users will
<br>also be able to view past orders online.
<br>
<br>
<br> 
<br>
<br>
<br>Classroom and lounge furniture purchases from Krueger International and
<br>Herman Miller will remain non-catalog
<br>requests.
<br>
<br>
<br> 
<br>
<br>
<br>Questions about the new Steelcase catalog may be sent to Suzi Manns, Procurement Services
<br>category analyst, at sjmanns@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/26/2021Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; Many of the &#39;Lifecycle of an Account&#39; training sessions are in the process of being updated and will be given in the next few months. The first session in this series, BLCA 200 - Cost Principles for Educational Institutions, will be given from 3-5 p.m. on Wednesday, Feb. 10 and 9-11 a.m. on Monday, Feb. 15 via Teams.
<br>
<br>This is the first course in the &#39;Lifecycle of an Account&#39; policy training. Cost Principles for Educational Institutions introduces the cost accounting standards, uniform guidance and various regulations.  Attendees will learn the importance of documentation, definitions concerning &#39;allowable&#39; and &#39;unallowable&#39; costs and costing policies.
<br>Since it has been some time since this session has been offered, all business office staff, Sponsored Programs staff, Managerial Accounting staff, Accounting Services staff and research support staff are encouraged to attend. 
<br>Registration is required. Select from the two links below to register for the course.
<br>February 10, 3-5 p.m.February 15, 9-11 a.m.
<br>
<br></div>
ApprovedNoneRegular News Article
 1/26/2021Finance
  
<div>
<br>Accounts Payable has launched a new website at https://purdue.university/ap.
<br> 
<br>Please be sure to update existing bookmarks and take a look at the new site. 
<br> 
<br>Some of the new features include:
<br>Invoice submissionAdditional resources for ZV60 access, training, held checks
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/21/2021Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; As
<br>stated in the December 3, 2020 B@P article, the deadline for Recurring
<br>Adjusted Allocations (GLs 4950X2) for fiscal year 2021 (FY21) will be January
<br>month-end. JVs using G/Ls 4950X2 must be submitted before 5 p.m. on Friday, January
<br>29, as these GLs will be locked.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Please
<br>plan accordingly for the JV workflow approval process. Additional FY21
<br>recurring allocations will not be allowed in Periods 8 through 12.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/21/2021General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>The Tracking
<br>University Owned Assets for Remote Work Use process and the Quick
<br>Reference Guide for the Property Off Campus Electronic Form now include
<br>updated steps for returning equipment to campus. The process and QRG are used
<br>when equipment is moved off campus for remote work.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>These documents, as well as other remote work information,
<br>can be accessed on the Employee
<br>Responsibilities and Expectations webpage of the remote work website.
<br>
<br>
<br> 
<br>
<br>
<br>The process and QRG outline the following:
<br>
<br>
<br>·        
<br>The employee (or submitter of the form) should
<br>keep the email received when they submitted the form to remove equipment off
<br>campus. This email provides a quick link to the Property Off Campus form. If
<br>the employee or submitter of the form did not keep the email, they can contact propacct@purdue.edu.
<br>
<br>
<br>
<br>·        
<br>The employee (or submitter of the form) simply
<br>needs to click the link to add the return date to the original form.
<br>
<br>
<br> 
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/19/2021Reports
  
<div>
<br>&nbsp;
<br>There
<br>is a new folder available in Cognos for business
<br>office staff
<br>to be able to run versions of HR Standard Reports with sensitive
<br>and restricted fields. The folder is available at Team Content&nbsp; Boiler Insight&nbsp; Standard
<br>Content&nbsp; HR and Payroll&nbsp; 02 – Business Office (Sensitive or Restricted). A new version of the Employee Listing with Salary Details report is
<br>available that includes PUID
<br>and Highest Degree Information. The report
<br>is titled Employee Listing with Salary Details_Sensitive Version. The
<br>Data Cookbook documentation is also available.
<br>
<br>
<br> 
<br>
<br>
<br>Positions with the following roles have access to the new folder.
<br>
<br>
<br>·        
<br>Business Manager Role
<br>
<br>
<br>·        
<br>Business Support Roles
<br>
<br>
<br>·        
<br>Central – WL_HR_ALL
<br>
<br>
<br>·        
<br>Reporting – Central Report Writer
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/19/2021Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; With regard to PRF SDIP Reporting, two reports have
<br>been added to the Financial Management Reports landing page under &quot;Other
<br>Financial Reports&quot;. These reports are updated monthly around the 10th.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>The PRF SDIP Account Balance and
<br>Transaction Listing Cognos reports replace the spreadsheets that are currently
<br>available on the Business Management SharePoint site. This SharePoint site will no longer be
<br>updated after the December 2020 data is loaded.
<br>
<br>All of the PRF SDIP accounts have manually been mapped to a business area; for a change to the business area mapping, please email treasreporting@purdue.edu. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/19/2021Reports
  
<div>
<br>&nbsp; The Cognos Standard Report “Employee Listing with Salary Details” has been updated to include Pay Frequency and Adjusted Service Date.&nbsp; The file path for this report is: Team Content&nbsp; Boiler Insight&nbsp; Standard Content&nbsp; HR and Payroll.&nbsp;&nbsp; For more information about this report or the definitions of the columns available in the report, please visit the Data Cookbook specification.  To request enhancements to Cognos Standard Reports, please contact hroperhelp@purdue.edu.&nbsp;
<br></div>
ApprovedPurdue TodayRegular News Article
 1/15/2021Finance
  
<div>
<br>&nbsp;
<br>Payroll and Tax Services is announcing that 2020 W-2s are being finalized with ADP. For those registered with ADP, W-2s should be available online within a week, and employees will receive an email notification from ADP when they become available. Employees who have not signed up for electronic delivery with ADP will receive a W-2 mailed by January 31 to the last address on file with Purdue.Employees who have not previously registered with ADP and would like to can find instructions for registering in the “ADP W-2 Services” tile found in each employee’s SuccessFactors homepage.Additional tax form availability
<br>As Purdue employees begin filing taxes, the following information may be useful as to when to expect tax information.&nbsp; Wait on all applicable forms before filing a U.S. tax return.W-2 (Wage and Tax Statement): Issued online at ADP by Jan. 20; mailed by ADP on or before Jan. 31. Current tax year and two prior years’ forms available.1042-S (Foreign Person’s U.S. Source Income Subject to Withholding): Available after Feb. 17 in GLACIER. Recipients will receive email notification by Feb. 18.1098-T (Tuition Statement): Issued by the Bursar’s Office by Monday (Feb. 1); available at mypurdue.purdue.edu.1099-SA (Distributions From an HSA, Archer MSA, or Medicare Advantage HSA): Mailed by request only. Call HSA Bank at 800-357-6246 for a mailed copy. Access online at hsabank.com. After logging in, click Accounts, then Statements. Look for Tax Statements for the desired tax year. Mailed copy opt-in has to be selected online in Statement Preferences.1095-C (Employer-Provided Health Insurance Offer and Coverage Insurance): Mailed by March 2. This form is not required in order to file a 2020 tax return.Fellowship emails to U.S. citizens, permanent residents and resident aliens: Email sent to fellowship recipient by Jan. 31. Fellowship total shows in the last pay statement in SuccessFactors. Email tax@purdue.edu for assistance.Cybersafety tipsFaculty and staff should be aware that around this time of year, many phishing emails start to circulate. When these are identified, ITaP redirects the link on the email to notify the recipient that it is in fact a phishing email. Unfortunately, these emails are becoming more and more authentic-looking. If an employee receives an email and clicks on the link, it may ask for information that could be used to gain access to personal information, so always err on the side of caution and do not provide personal information. As a strong reminder, Purdue Payroll and Tax Services will not send clickable links regarding employee tax information.
<br></div>
ApprovedPurdue TodayBusiness Update Article
 1/14/2021People
  
<div>
<br>&nbsp; As the Senior Graduate Program Coordinator, you will be the key staff member that handles all administrative and organizational tasks concerning graduate students in the Department of Biological Sciences, including recruitment, admissions, course registration, plan of study, examinations, research conferences, fellowships, awards, new student orientation, professional development, maintenance of records of student activities. You will be the primary contact person for current and prospective graduate students, and will be a team player who will work closely with multiple stakeholders across the department and University that coordinate with the graduate office, including faculty of the Graduate and Advanced Studies Committee and the Graduate Admissions Committee, the associate head for undergraduate education and the schedule deputy, the business office, and staff in the Graduate School.To express interest or learn more, please visit https://performancemanager8.successfactors.com/sf/jobreq?jobId=12570&amp;company=purdueuniv 
<br></div>
ApprovedNoneRegular News Article
 1/13/2021Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>The Fall 2020-21 Semester Effort Reporting process is now
<br>available for certification. The SEEMLESS application can now be accessed to
<br>review and approve Fall 2020-21 PARs. Personnel Activity Reports (PARs) are processed
<br>electronically via the SEEMLESS application. The application can be accessed
<br>through the OneCampus Portal and then
<br>searching for SEEMLESS.
<br>
<br>
<br>
<br>
<br>As a reminder: in certifying PARs, it is very important to
<br>have the faculty and/or business office follow the following steps:
<br>
<br>
<br>
<br>
<br>
<br> Sign
<br>&nbsp;&nbsp;&nbsp;&nbsp; in to SEEMLESS, retrieve the PAR, click on faculty overview, then click on
<br>&nbsp;&nbsp;&nbsp;&nbsp; Refresh
<br>&nbsp;&nbsp;&nbsp;&nbsp; Faculty Info to update SEEMLESS with current information
<br>
<br>
<br>
<br>IMPORTANT NOTES:
<br>Fall PARs
<br>were loaded after the BW 26 and MO 12 payroll runs. The Fall PARs will reflect
<br>information as of those payroll runs. Any changes made to IT0027 past this load
<br>date and payroll runs will not be reflected in the Fall 2020-21 PARs within SEEMLESS.
<br>Please refer to the PAR Periods Effort Reporting on the Managerial Accounting
<br>website for pay periods included within Fall 2020-21 PARs for each employee
<br>type. Please remember that the Supervisor needs to certify
<br>their subordinates FIRST, then their
<br>own PAR in this sequence.  The Department field now lists the Department
<br>Number in the ALL tab rather than the Department Name. This allows departmental
<br>Business Offices to search and find their PARs in a consistent manner. In addition, users can search in the Description
<br>field, which is the field that contains the semester, and in the Department
<br>field by partial searches rather than exact matches. With this functionality,
<br>users can now put “2020FALL” in the Description search field along with the
<br>Department number in the Department field, and the search will
<br>return all of the PARs for that semester for the department the user selected.
<br>
<br>
<br>
<br>Training resources including the Fall 2020 Effort Reporting
<br>Training PowerPoint, and a recording of the training can be found on the Managerial
<br>Accounting Website under Training Tools – Business Office.
<br>
<br>
<br>
<br>
<br>As a reminder, the Introduction
<br>to Certification of Effort (previously BPARS 100) is an online course which is
<br>a prerequisite for certifying Effort in SEEMLESS. If you have not completed the
<br>Introduction to Certification of Effort (Course 16005), the course is available
<br>via SuccessFactors Learning.
<br>
<br>
<br>
<br>
<br>For assistance with certifying PARs, first contact the business
<br>office. If the business office is unable to assist, then email effort@purdue.edu for additional
<br>assistance.
<br>
<br>
<br>
<br>
<br>Fall 2020 PARs are due to be completed no later than February 19, 2021.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 1/5/2021Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective January 6, information technology (IT) purchases made
<br>by the West Lafayette campus will no longer require ITaP pre-approval (the IT
<br>approver role) in Ariba. IT purchases of $50,000 or greater made by the
<br>Purdue Fort Wayne and Purdue Northwest campuses will require ITaP pre-approval
<br>moving forward. This amount has been increased from $2,500 for purchases. In
<br>Ariba, the IT watcher role is also being decommissioned for all campus IT
<br>purchases as a result of these changes.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Questions may be directed to pshelpdesk@purdue.edu.  
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 1/5/2021Finance
  
<div>
<br>&nbsp;
<br>Due to new IRS clarification for application of&nbsp; income tax treaties, as of January 4,&nbsp; all income tax treaties for international employees will be applied for payments effective with the receipt date of the income tax treaty and future payments.&nbsp;&nbsp; Purdue can no longer apply tax treaties to past payments in the calendar year, including retroactive to hire date.Employees must submit any requested income tax treaties as soon as possible, by updating their Glacier international tax account and sending the documents per the printed instructions. A employee must have a valid SSN, verified on an I-9, in order to claim an applicable treaty.If a treaty is allowed by Purdue University but cannot cover the full amount allowed by the IRS, then the Purdue payee can list the remaining treaty amount available on the person&#39;s annual tax return, filed in the following year.
<br></div>
ApprovedPurdue TodayRegular News Article
 1/5/2021Finance
  
<div>
<br>&nbsp; Effective Monday, January 11, the Consultant Contracting SOW/PSA process for all individuals (non-corporations), which is currently handled through tax@purdue.edu, will be administered through SharePoint.&nbsp; The new online process is nearly paperless and will include workflow to Purdue fiscal and signature approvers, as well as Tax review.Quick Reference Guide instructions for the new, simplified process are posted on the SharePoint site, as well as IRS resources for Independent Contractor determination and Purdue compliance.As of January 11, business offices will no longer create a SOW word document and send to the Tax group via email.The SharePoint site is active and ready for use now.   
<br></div>
ApprovedNoneRegular News Article
 12/17/2020Reports
  
<div>
<br>&nbsp; The upcoming winter recess days will be treated as holidays in regards to when the Boiler Insight (PDW) data loads will run.&nbsp; This means that loads that would normally only run on workdays will not run on the winter recess days.&nbsp; Therefore, combined with the University’s official holidays, the last data loads will run the evening of Friday, Dec. 18 and will start up again the evening of Monday, Jan. 4.&nbsp; Email bicc@purdue.edu with questions.
<br></div>
ApprovedNoneRegular News Article
 12/17/2020Finance
  
<div>
<br>&nbsp; Effective Jan. 11, 2021, the Consultant Contracting SOW/PSA process for all individuals (non-corporations), which is currently handled through tax@purdue.edu, will be administered through SharePoint.&nbsp; The new online process is nearly paperless and will include workflow to Purdue fiscal and signature approvers and tax review.Quick Reference Guide instructions for the simplified process will be posted on the SharePoint site, as well as IRS resources for Independent Contractor determination and Purdue compliance.As of Jan. 11, business offices will no longer create a SOW in a word document and send to the Tax group via the email. The Sharepoint link will be shared in early January 2021 for the new process.
<br></div>
ApprovedNoneRegular News Article
 12/15/2020Travel
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective Jan. 4, 2021, Purdue University Fort Wayne
<br>(PFW) travel expense reports will be audited by Purdue Travel, located on the West
<br>Lafayette campus.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Any travel expense
<br>reimbursement requests submitted by a PFW traveler will continue to be approved
<br>by the appropriate PFW fiscal approvers. After the request is approved, it
<br>will automatically be sent through Concur to Purdue Travel for final audit and
<br>submission. Action is not needed by the traveler for this to take
<br>place.  
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Purdue Travel will contact the traveler directly through
<br>Concur for any questions regarding the submitted travel reimbursement request.   
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Questions about this process change may be directed to purduetravel@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/15/2020Training
  
<div>
<br>&nbsp;
<br>
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>PAR training for Fall 2020 – 2021 is now
<br>available and consists of two elements. The online training module BPARS
<br>100—Introduction to Certification of Effort is a required prerequisite to attending the virtual training and is required every semester for any
<br>business office staff that will be handling PARs. There will also be a virtual
<br>instructor-led training opportunity.
<br>
<br>
<br>Online Training Module:
<br>
<br>
<br>The online module defines terminology and regulation that outline the Personnel Activity process. The Effort Reporting Policy is defined and the escalation process.
<br>
<br>Registration for BPARS100 – Introduction to Certification of Effort is available in SuccessFactors Learning.
<br>
<br>
<br>
<br>Instructor-led Virtual Training:
<br>
<br>
<br>The virtual course will cover the PAR process flow, reviewing and editing PARs, faculty and supervisor steps and paper PARs.
<br>The virtual course will offer a demonstration of the SEEMLESS software tool ,including how to view and edit PARs, assign delegates and workflow.
<br>The virtual course will also provide an opportunity for questions and answers regarding SEEMLESS and Effort Reporting.
<br>Register online to ensure a seat in the virtual course. Attendees will receive a confirmation along with details on how to access the virtual session.
<br>
<br>
<br>
<br>Classes for the virtual
<br>sessions will be held at the following times: 
<br>
<br>
<br>
<br>•        
<br>Tuesday, January 12: 9-11 a.m. 
<br>•        
<br>Wednesday, January 13: 2-4 p.m. 
<br>
<br>
<br> 
<br>Further questions can be directed to effort@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/15/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>The Business
<br>Leaves report is a record of all submitted leave requests for business
<br>leaves in SuccessFactors. Business leaves include paid and unpaid VEPRs,
<br>RIFs, sabbaticals, Research/Instructional/Engagement travel greater than 22
<br>working days, personal unpaid greater than 22 working days, paid and unpaid
<br>military, and outside activity leave. This report provides a detailed view
<br>of all relevant fields including information on the impacted employee
<br>appointment, absence time type, approval status. The report subtotals by Personnel Number (PERNR, User ID) and Time Type Name for the
<br>selected period of time. 
<br>
<br>
<br>
<br> 
<br>
<br>
<br>This report is intended to be the authoritative
<br>business leaves report for both central and business office reporting and over
<br>the next two quarters, a mix of other leaves reports will be gradually
<br>sunset.  Communications will be provided in advance of the report sun
<br>setting process. For questions about the new report, first be sure to review
<br>the definitions and cautions in the data
<br>cookbook specification then contact
<br>the HR Data and Analytics team.  It should be
<br>noted that the HR Benefits Leaves team has access to an expanded version
<br>of this report for detailed questions or questions regarding sensitive data.
<br>
<br>
<br> 
<br>
<br>
<br>Cognos File Path: Boiler Insight&nbsp; Standard
<br>Content&nbsp; HR and Payroll&nbsp; “Business Leaves”
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/15/2020Reports
  
<div>
<br>&nbsp;
<br>
<br>Financial Planning &amp; Analysis, Accounting Services,
<br>Finance Data and Support, and representatives from business offices have
<br>reviewed the following commitment item hierarchy changes that will go into
<br>effect Thursday (Dec. 17).
<br>
<br>
<br> 
<br>
<br>
<br>Category 2 – Tuition &amp; Fees
<br>
<br>
<br>·        
<br>Category 3 Tuition &amp; Fees – will now
<br>be split into four Category 3’s: Undergraduate, Graduate, Online/Prof
<br>Masters, Other Fees. This change will allow more visibility of T&amp;F
<br>revenue in reporting by the revenue type.  
<br>
<br>
<br>·        
<br>New Tuition &amp; Fees (Plan) Commitment
<br>Items – to align with the new Category 3 naming convention, the creation of
<br>three new Commitment Items for Plan have been created. The commitment items
<br>are: 400500 – Tuition &amp; Fees – Undergrad/Prof (Plan), NEW 400530 -
<br>Tuition &amp; Fees – Graduate (Plan), NEW 400531- Tuition &amp; Fees –
<br>Online/Prof Mas (Plan), NEW 400532- Tuition &amp; Fees – Fees (Plan).
<br>
<br>
<br>·        
<br>Category 3 Tuition &amp; Fees – will now
<br>have Category 4 descriptions that mirror the new Category 3 naming convention.
<br>The current Category 4 names will be renamed to: Undergraduate, Graduate,
<br>Tuition, Fees, Tuition Adjustment, Mandatory Fees, Fees, Application Fees, and
<br>Differential Fees.
<br>
<br>
<br> 
<br>
<br>
<br>Category 2 – S&amp;W
<br>
<br>
<br>
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Faculty Salaries
<br>&nbsp;&nbsp;&nbsp;&nbsp; will be split to Faculty - Tenure/Ten Track Salaries and Faculty
<br>&nbsp;&nbsp;&nbsp;&nbsp; - Non Tenure Salaries - this change is in line with the way faculty
<br>&nbsp;&nbsp;&nbsp;&nbsp; salaries are projected.
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Mgmt/Admin/Prof Salaries will be renamed to Exec/Mgmt/Prof Salaries -
<br>&nbsp;&nbsp;&nbsp;&nbsp; this change is consistent with the SuccessFactors terminology
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Clerical Salaries
<br>&nbsp;&nbsp;&nbsp;&nbsp; will be renamed to Support Salaries - this change is consistent
<br>&nbsp;&nbsp;&nbsp;&nbsp; with the SuccessFactors terminology
<br> Commitment
<br>&nbsp;&nbsp;&nbsp;&nbsp; Item 506100 - Residence Hall Counselors will move to Student Salaries from Category 3
<br>&nbsp;&nbsp;&nbsp;&nbsp; Graduate Salaries - this change is consistent with the way SuccessFactors
<br>&nbsp;&nbsp;&nbsp;&nbsp; classify residence hall counselors
<br>
<br>
<br>
<br>
<br>
<br>Category 2 – Fringes
<br>
<br>
<br>
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Fringe Benefits - Department will be split to Fringe Benefits - Dept Med &amp;
<br>&nbsp;&nbsp;&nbsp;&nbsp; Other Pools and Fringe Benefits - Dept Tax &amp; Retirement -
<br>&nbsp;&nbsp;&nbsp;&nbsp; this change will assist with monitoring and projecting fringe benefit
<br>&nbsp;&nbsp;&nbsp;&nbsp; expenses
<br>
<br>
<br>
<br>
<br>
<br>Category 2 – Overhead
<br>
<br>
<br>
<br> Category
<br>&nbsp;&nbsp;&nbsp;&nbsp; 3 Recharge Subsidy Costs - S&amp;E will be renamed to Recharge Subsidy Costs
<br> Commitment
<br>&nbsp;&nbsp;&nbsp;&nbsp; Item 505070 - Recharge Subsidy S&amp;W and 512900 - Recharge Subsidy Fringes will be moved to the
<br>&nbsp;&nbsp;&nbsp;&nbsp; Recharge Subidy Cat 3 and will be locked for further posting; commitment
<br>&nbsp;&nbsp;&nbsp;&nbsp; Item 523110 - Recharge Subsidy should be used instead of 505070 and
<br>&nbsp;&nbsp;&nbsp;&nbsp; 512900.  All past postings to commitment item 505070 and 512900 will
<br>&nbsp;&nbsp;&nbsp;&nbsp; report in Category 3 Recharge Subsidy Costs instead of Other
<br>&nbsp;&nbsp;&nbsp;&nbsp; Compensation and Fringe Benefit - Department - this change will simplify
<br>&nbsp;&nbsp;&nbsp;&nbsp; the review of all recharge subsidies
<br> Commitment
<br>&nbsp;&nbsp;&nbsp;&nbsp; Item 500531 – Recharge Subsidy Costs – S&amp;E (Plan) will be renamed to
<br>&nbsp;&nbsp;&nbsp;&nbsp; Recharge Subsidy Costs (Plan) – this change will match the renaming of
<br>&nbsp;&nbsp;&nbsp;&nbsp; category 3 for recharge subsidy costs as noted above.
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/10/2020Research
  
<div>
<br>&nbsp; Sponsored Program Services has revised the procedures and rates to use when budgeting graduate fee remissions.&nbsp; The revised memo found on the SPS website identifies two different rates to use dependent on the type and duration of the budgeted graduate student.&nbsp; Pre-Award continues to budget graduate fee remissions on a monthly basis for the sake of consistency in budgeting.&nbsp; Rates are now identified for budgeting purposes as follows: - $910/month used in budget preparation for graduate students with a full fiscal year appointment or graduate student with an academic year appointment who will also be budgeted during the summer. - $933.33/month is used in budget preparation for graduate students with an academic year appointment who are not budgeted in the summer.
<br></div>
ApprovedNoneRegular News Article
 12/10/2020Travel
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Updated quick
<br>reference guides (QRGs) and business process documents are now available to
<br>help support the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; COVID-19 travel guidelines
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; currently in place for the
<br>University. The updated documents can be found at the following links:
<br>
<br>   
<br>
<br>
<br>
<br>
<br>
<br>
<br>QRGs
<br>
<br>Creating an Expense Report from a Travel Request
<br>Booking Travel in Concur
<br>
<br>Business Process
<br>
<br>
<br>
<br>
<br>Traveling on University Business
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br>If
<br>there are any issues accessing the links above, follow the SharePoint Login Instructions.
<br>
<br>
<br>
<br>
<br>
<br>Questions may be directed
<br>to Purdue Travel at purduetravel@purdue.edu.
<br>
<br></div>
ApprovedNoneRegular News Article
 12/10/2020Training
  
<div>
<br>&nbsp;
<br>  
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Procurement Services has
<br>self-directed, online training available for procurement policy, guidelines and
<br>process roles. Below is a list of available training courses with links to
<br>register in SuccessFactors.  
<br>Delegation of Purchasing Authority – This training course must be completed before an individual can be provided the Requisitioner role in Ariba. This role allows individuals to purchase on behalf of the University. The content of this course is based on policy and guidelines provided in the Purchasing Services Delegation Manual. To complete the certification, individuals will need to review a 30-minute recorded presentation and take a short quiz. There is an annual certification requirement to keep the Requisitioner role. Click here to login using Boilerkey credentials to register for the Delegation Authority Certification. 
<br>Creating Requisitions in Ariba - P2P 201 – This training course must be completed before an individual can be provided the Requisitioner role in Ariba. This role allows individuals to purchase on behalf of the University. The training provides step-by-step instructions on how to create requisitions in Ariba. The training takes approximately 45 minutes to complete. Click here to login using BoilerKey credentials to enroll in the online module of P2P 201 - Creating Requisitions in Ariba.   
<br>
<br>Receiving in Ariba - P2P 151 – This online course lasts approximately 40 minutes and provides an overview of the Procure-to-Pay (P2P) process, receiving demonstrations and links to additional resources. While the course is specifically designed for individuals who are responsible for processing goods receipts in Ariba, it is not a requirement that must be completed. Click here to enroll in P2P 151 - Receiving in Ariba using BoilerKey credentials.    
<br>
<br>
<br>
<br>
<br>
<br>
<br>Detailed processes and procedures
<br>are available for each role performed in the P2P process. To view the
<br>documentation directly related to a position, select the role below:
<br>
<br>
<br>·       Requester
<br>
<br>
<br>·       Receiver
<br>
<br>
<br>·       Fiscal Approver
<br>
<br>
<br>·       Invoice Reconciler
<br>
<br>
<br>If
<br>there are any issues accessing the links directly above, follow the SharePoint Login Instructions.
<br> 
<br>
<br>
<br>
<br>
<br>Questions may be directed to the
<br>Procurement Services training department at pstraining@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/8/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Reconcilers
<br>can now run a report in PaymentNet that will produce a list of credit cards
<br>assigned to them and the last replacement date of each card. Detail steps
<br>are provided in the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Reconciler
<br>Account Listing Report Quick Reference Guide.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>If there are any issues accessing the link directly above,
<br>follow the SharePoint login instructions.
<br>
<br>
<br> 
<br>
<br>
<br>Questions about the report may be directed to Procurement
<br>Services at pshelpdesk@purdue.edu.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/8/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The biweekly pay period for Dec. 7-20, which is biweekly pay
<br>period 26, has been adjusted.
<br>
<br>
<br> 
<br>
<br>
<br>All time must be entered and submitted by the end of the day
<br>on Dec. 15, and all supervisors must approve time by 10 p.m. Dec. 16.
<br>
<br>
<br> 
<br>
<br>
<br>All nonexempt
<br>employees who work Dec. 16-20 will be estimating their hours – whether they are
<br>on a positive
<br>time profile or a negative time profile. A Quick
<br>Reference Guide is available for guidance. Estimated time must be entered
<br>and saved in order to be paid.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>For days designated as part of the winter recess – Dec. 21,
<br>22, 29, 30 and 31 – nonexempt benefits-eligible employees will need to submit a
<br>leave request for “Other Leave (with Pay)”. A Quick
<br>Reference Guide is available for guidance.
<br>
<br>
<br> 
<br>
<br>
<br>Supervisors with employees using the time clock or entering
<br>time on a timesheet need to approve time by 10 p.m. on Dec. 16 for this pay
<br>period. Nonexempt benefits-eligible employees need to submit leave requests for
<br>winter recess days in order to be paid for those days.
<br>
<br>
<br> 
<br>
<br>
<br>Exempt employees will be paid
<br>normally and do not need to take any steps to record time not worked during the
<br>winter recess.
<br>
<br>
<br> 
<br>
<br>
<br>The payroll
<br>calendar has been updated to reflect this information. Any questions can be
<br>directed to timeadmin@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/3/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The Office of Financial Planning and Analysis is notifying
<br>business office staff that the deadline for Recurring Adjusted Allocations (GLs
<br>4950X2) for fiscal year 2021 (FY21) will be January month-end. JVs using G/Ls
<br>4950X2 must be posted before 5 p.m. on Friday, Jan. 29, as these GLs will be
<br>locked. Please plan accordingly for the JV workflow approval process. Additional
<br>FY21 recurring allocations will not be allowed in Periods 8 through 12.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>FP&amp;A encourages business offices to complete any known
<br>Recurring Adjusted Allocations before December month-end.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 12/3/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; Accounts Receivable is requesting all charges/invoices to be entered in SAP/FIAR
<br>by close of business on Thursday, Dec. 17. This will allow
<br>sufficient time for Xerox to print and mail invoices prior to University
<br>shutdown/winter recess. Invoices entered in SAP/FIAR after Dec. 17 and/or during winter recess will not be printed or mailed until the
<br>University reopens on January 4, 2021. All credit memos or invoice cancel
<br>requests must be sent to ar@purdue.edu by noon, Friday, Dec. 18.
<br>
<br></div>
ApprovedNoneRegular News Article
 12/3/2020General Info
  
<div>
<br>&nbsp; In anticipation of the upcoming 2020 tax season, all Purdue employees should review and update (if necessary) their mailing address, bank information, and tax withholding selections in SuccessFactors (accessed through the OneCampus Portal). SuccessFactors is a paperless, flexible, and secure portal for current employees to make changes to their vital personal information on file with the University.&nbsp; Tax and banking changes made after Dec. 13 will be effective for 2021 pay.&nbsp;&nbsp; Address changes for all 2020 tax forms must be made by 5 p.m. on Jan. 4, 2021.Exception: International employees will continue to submit their tax documents via the Glacier software and printed documents sent to the Payroll and Tax Services department.Online W-2 access reminder: Employees are strongly encouraged to register for online W-2 access at ADP;&nbsp; instructions are located in the employee&#39;s SuccessFactors profile. By registering, an employee is able to elect to continue to receive a paper copy or only receive an electronic copy of their W-2 form. Other benefits include earlier delivery (by a week) and elimination of mail security concerns.&nbsp; Questions should be directed to the Payroll and Tax Services department via tax@purdue.edu.
<br></div>
ApprovedPurdue TodayRegular News Article
 11/24/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Throughout the fall semester, Procurement Services monitored
<br>the availability of essential supplies to support research, classroom instruction
<br>and COVID-related safety initiatives.
<br> 
<br>
<br>
<br>In preparation for the upcoming spring semester, departments
<br>should be aware of and plan for nitrile gloves being unavailable Dec. 14,
<br>2020-Jan. 1, 2021 through Fisher Scientific catalogs. Nitrile gloves will remain
<br>available at the on-campus Fisher
<br>Scientific storerooms during this time.
<br> 
<br>
<br>
<br>Nitrile glove catalog orders that remain unfulfilled by
<br>Fisher Scientific as of Dec. 14 will be canceled. Departments are
<br>encouraged to place orders in advance, visit a storeroom location or order
<br>through a different Ariba catalog supplier such as Ferguson, Fastenal or
<br>Grainger. Nitrile glove orders through the Fisher Scientific catalog may resume
<br>beginning Jan. 4, 2021.
<br> 
<br>
<br>
<br>Procurement Services will continue to monitor the
<br>availability of essential supplies during the spring semester. If departments
<br>have difficulty locating critical supplies through an Ariba catalog or in a
<br>Fisher Scientific storeroom, they should submit a product request to
<br>Procurement Services at purchasingrequest@purdue.edu.  
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Purdue University is unable to accept
<br>deliveries between Monday, Dec. 21, 2020 and Friday, Jan. 1, 2021, when offices are
<br>closed for the holidays and winter recess.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Ariba requesters who are submitting purchase
<br>orders should add a comment in the “Visible to Supplier” field that states
<br>Purdue is unable to accept deliveries during the timeframe listed.
<br>
<br>
<br> 
<br>
<br>
<br>Procurement Services previously notified
<br>Purdue’s strategic partners not to deliver during this timeframe unless faculty
<br>or staff make special arrangements in advance, and no additional notifications
<br>are needed for these suppliers. However, faculty or staff are responsible for
<br>communicating with the vendor and accepting the delivery if special
<br>arrangements were made for when the University is closed.
<br>
<br>
<br> 
<br>
<br>
<br>For assistance,
<br>please contact the Procurement Helpdesk at pshelpdesk@purdue.edu or (765)
<br>494-7279.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Purchase requests of $10,000 or greater for the West
<br>Lafayette campus that are submitted by 5 p.m. on Wednesday, Dec. 9 are
<br>guaranteed to be processed by close of business on Friday, Dec. 18. The
<br>University will be closed Dec. 21, 2020-Jan. 1, 2021 for the holidays and
<br>winter recess.
<br>
<br>
<br> 
<br>
<br>
<br>Large requests submitted after Dec. 9 may not be completed
<br>until Jan. 4, 2021 or after due to the increased volume of requests and
<br>additional processing time that will result for the coming weeks.
<br>
<br>
<br> 
<br>
<br>
<br>Regional campuses should follow local purchasing department
<br>instructions and deadlines.
<br>
<br>
<br> 
<br>
<br>
<br>For assistance, please contact the Procurement Helpdesk at
<br>pshelpdesk@purdue.edu or 765-494-7279.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>Two IPEDS data extracts which have
<br>not been available since moving to SuccessFactors are back up and running in
<br>Cognos Standard Content. IPEDs_DataDigest_Extract
<br>Restricted requires elevated security access to run. IPEDS_DataDigest_Extract
<br>Standard only includes HR Data Level 1 and is intended for use by a
<br>broad audience.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>File Path:  Team Content
<br>Boiler Insight&nbsp; Standard Content&nbsp; HR and Payroll.
<br>
<br>
<br> 
<br>
<br>
<br>For questions contact HROperHelp@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Talent Acquisition is offering student
<br>recruitment virtual training sessions on Dec. 8 and 10.  Participants in this course will learn how to
<br>navigate the Student Recruitment – Quick Hire process and gain helpful tips for
<br>onboarding. At the session, attendees will start with the position and work
<br>through the hiring process. Participants can prepare for the session by
<br>reviewing training materials available on the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; recruiting and hiring resource page
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; .
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Join this one-hour live session
<br>to learn more or to refresh an understanding of the process. Attendees can register
<br>for the course directly in SuccessFactors Learning:  Student Recruitment:  Quick Hire Process. Upon
<br>registration, attendees will receive a confirmation with details on how to
<br>access the WebEx session. Further questions can be directed to oecomm@purdue.edu. 
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/24/2020Finance
  
<div>
<br>&nbsp;
<br>With the upcoming winter recess and year-end tax reporting, Dec. 9 is the deadline to enter all ZV60 invoices, including personal payment requests, for payment processing by Dec. 17.
<br>
<br>The payment runs initiated at 4 p.m. on Dec. 17 will include payments that are due through Jan. 4, 2021.   Please allow sufficient time for workflow approvals, as payments must be approved before posting. ZV60s entered after the Dec. 9 deadline may be processed before the end of the year, if time allows and approvals are completed. Any personal payment requests after Dec. 9 will not be guaranteed for payment until after Jan. 4, 2021. Contact ap@purdue.edu with any questions.
<br></div>
ApprovedNoneRegular News Article
 11/19/2020Buying
  
<div>
<br>&nbsp; Please make sure Purdue&#39;s address on all vehicle titling paperwork is updated to the new address per the attached memorandum.&nbsp;
<br></div>
ApprovedNoneRegular News Article
 11/19/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>Several changes have been made to the list of available fields in SFA/XL in order to improve
<br>usability and performance. Users should open their existing SFA/XL templates and note the
<br>existing fields prior to refreshing the workbook.
<br>If an error message is received upon
<br>refresh, remove the field noted in the error from the table and try the
<br>refresh again, then add the field back. Users who were using any of the fields
<br>that are affected by this change that are now removed may be able to
<br>substitute an equivalent field. For example, a field with the
<br>“ – Posting” suffix, such as “Cost Center Display – Posting&quot; can be replaced
<br> with the “ – Reporting” variant (“Cost Center Display – Reporting”).
<br>
<br>
<br>Below is a general summary of changes, and attached is a list of specific
<br>fields that were changed. Note: all of the fields that were removed still exist
<br>within the Simplified Dataset in Cognos.
<br>
<br>
<br>• Most fields with the “ – Posting” suffix were eliminated, leaving only the “
<br>– Reporting” variant
<br>• Some project-based and functional area fields were removed
<br>• Hierarchies were more clearly labeled
<br>
<br>
<br>In early
<br>December, FP&amp;A plans to eliminate FY17 and FY18 actuals from the
<br>dataset. Another communication will be sent when this occurs.
<br>
<br>
<br>The hope is that
<br>this simplified field list will make it easier for new users to get started
<br>and for existing users to find what they really need. As always, the FP&amp;A Reporting Team is
<br>happy to assist with any questions or concerns you may have before or after
<br>this change. Please contact treasreporting@purdue.edu for assistance.
<br>
<br>
<br>
<br> 
<br></div>
ApprovedNoneRegular News Article
 11/17/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The below message was sent out on Nov. 16 to Cognos users.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>It has been brought to our attention that pop-up blockers may be
<br>on with newly installed versions of Chrome. This security functionality blocks
<br>drill through capabilities within Cognos.
<br>
<br>
<br> 
<br>
<br>
<br>What does this mean for you?
<br>
<br>
<br>Some reports may contain drill through links which allow users
<br>to view a second report. Drill through reports will not work in Chrome unless
<br>the pop-up blocker is manually turned off.
<br>
<br>
<br> 
<br>
<br>
<br>To allow pop-ups from a site
<br>
<br>
<br>
<br> On your computer, open Chrome.Go to a page where pop-ups are blocked.In the address bar, click &quot;Pop-up blocked.&quot;Click the link for the pop-up you want to see.To always see pop-ups for the
<br>&nbsp;&nbsp;&nbsp;&nbsp; site, select &quot;Always allow pop-ups and redirects from [site]&quot;  Done.
<br>
<br>
<br>
<br> 
<br>Please let us know if you have any questions at BICC@purdue.edu.
<br> 
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/12/2020Reports
  
<div>
<br>&nbsp; A Report Training Video landing page has been created to provide links to Cognos standard report training videos. This landing page provides access to each of the courses; there is one course/video per report, and each video is 10-15 minutes long. These course are located within the SuccessFactors Learning module. No registration is needed, and users can bookmark the training for easy access. 
<br> 
<br>The Financial Management Reports landing page has been updated to include a Resource column; this column indicates if a report has a video available. Please visit the Report Training Video landing page for a complete list. Thirteen videos are currently available; however, only a few of them are on the Financial Management Reports landing page.
<br> 
<br>Report Training Video and Financial Management Reports landing pages are available under Team Content&nbsp; Boiler Insight&nbsp; Standard Content&nbsp; Landing Page
<br> 
<br> 
<br></div>
ApprovedNoneRegular News Article
 11/12/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The University will be closed from
<br>Dec. 21 through Jan. 1,
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; except for essential operations as outlined by departments and
<br>units.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>As
<br>Purdue
<br>President Mitch Daniels announced, Dec. 21 and 22 have been added
<br>to the previously announced 2020
<br>winter recess days (Dec. 29-31). December 23, 24, 25 and 28 are holidays, as is
<br>Jan. 1.
<br>
<br>
<br>For more information on the
<br>winter recess, see the 2020 Winter Recess FAQs.
<br>
<br>
<br>Pay practices for the 2020 winter recess are also
<br>available, as are the pay
<br>cycle and pay calendars.
<br>
<br>
<br>Any staff who have previously
<br>scheduled leaves on the winter recess days – now including Dec. 21 and 22 –
<br>will need to review the 2020 Winter Recess FAQs document. If none of the situations apply,
<br>then the request will need to be canceled by the employee.
<br>
<br>
<br>Questions should be directed
<br>to compensation@purdue.edu, or to lbaer@purdue.edu
<br>for payroll-specific questions.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/5/2020General Info
  
<div>
<br>&nbsp;
<br>SAP S4 environment will be down starting at 6 p.m. on Friday (Nov. 6) to 8 a.m. on Monday (Nov. 9). The annual Service Pack Upgrade will be performed at this time.All financial systems (S4) including:
<br>Account ProjectionsAR and JV uploadsArchive Link (ImageNow SAP integration)Biller DirectHistorical Employee ResourcesPersonasPPMProperty Accounting FormsSAP Mobile (Workmanager and Inventory Manager)
<br></div>
ApprovedNoneRegular News Article
 11/3/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The Cognos Standard Report “Employee Listing with Salary
<br>Details” has been updated to include Pay Group (Pay Frequency), Pay Group Code,
<br>Calendar Year-Month (YYYY-MM) and Fiscal Year Period (YYYY-MM).
<br> 
<br>For more information about this report or the
<br>definitions of the columns available in the report, please visit https://purdue.datacookbook.com/institution/reports/36917/versions/50578. To request enhancements to Cognos Standard Reports, please
<br>contact hroperhelp@purdue.edu. 
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/3/2020General Info
  
<div>
<br>  SAP S4 environment will be down starting Friday (Nov. 6) at 6 p.m. through Monday (Nov. 9) at 8 a.m.The annual Service Pack Upgrade will be performed at this time.All financial systems (S4) including:
<br>Account ProjectionsAR and JV uploadsArchive Link (ImageNow SAP integration)Biller DirectHistorical Employee ResourcesPersonasPPMProperty Accounting FormsSAP Mobile (Workmanager and Inventory Manager)
<br></div>
ApprovedNoneRegular News Article
 11/3/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective Dec. 7, 2020, new and reissued Purdue
<br>University purchasing cards and travel cards will be
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; mailed from the
<br>bank directly to the cardholder.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>By Friday (Nov. 6),
<br>cardholders must complete a survey to select the appropriate mailing address to
<br>which their cards will be sent. Procurement Card Services will email
<br>the survey to all cardholders. Within the survey, cardholders may choose to
<br>have new or reissued cards mailed to either their home or Purdue office address.
<br>It is the responsibility of the cardholder to ensure that the home mailing address
<br>is correct in SuccessFactors if selecting that option within the survey for one
<br>or more cards.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>If a cardholder does not respond to the survey by the due
<br>date, the mailing address will default to the campus address on file in
<br>SuccessFactors. 
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>Questions may be directed to pcard@purdue.edu or tcard@purdue.edu for questions about purchasing cards or travel cards,
<br>respectively.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 11/2/2020Finance
  
<div>
<br>&nbsp; Effective 11/01/2020, all Tentative Nonconfirmations (TNCs) received in the Onboarding Dashboard must be addressed within 10 business days of receiving the result to comply with new guidance from E-Verify.&nbsp; A record in TNC status must either be closed as Incorrect Data and resubmitted to E-Verify or, if no data entry errors are found, referred within 10 business days.&nbsp; Receiving a response from E-Verify after referring the employee is not required within the 10 day time frame as employees are given 8 business days to call to resolve their TNC status.Employees must be physically or virtually present during this process.&nbsp; Completion of the TNC referral process and/or E-Verify Correct Data process without the employee physically or virtually present is considered documentation fraud.&nbsp; If employee is referred, the Further Action Notice (FAN) and Referral Date Confirmation (RDC) documentation must be provided to the employee.&nbsp; Documentation cannot be sent through email, and employees completing this process virtually can receive their documentation via FileLocker.All records in TNC must still be reviewed for data entry errors prior to taking any action.&nbsp; If an employee receives a Tentative Nonconfirmation from the Social Security Administration (SSA), prior approval must be received from Central I-9 Support to refer the employee to SSA to confirm that no data entry errors are present.&nbsp; Attached is a Quick Reference Guide (QRG) with instructions on how to complete the TNC process in the Onboarding Dashboard.
<br></div>
ApprovedNoneBreaking News Article
 10/29/2020General Info
  
<div>
<br>&nbsp; All SAP Financial systems will be unavailable for two-and-a-half hours on Sunday, November 1, 2020 beginning at 12:50 a.m. for the Daylight Saving Time change. This outage will impact Purdue&#39;s SAP Financial, Procurement (Ariba) and Reporting.
<br></div>
ApprovedNoneRegular News Article
 10/29/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; The West Lafayette Bursar Office would like to
<br>remind all departments with graduate staff appointments  to
<br>submit a list of graduate staff students for the Spring 2021 semester. 
<br> 
<br>Lists must be submitted using the Graduate Appointment Submission Form located on the Bursar’s website. This form is required for adding additional grad staff, as well as for removing any grad staff that did not
<br>accept or fill their position. This form will need to be submitted every semester
<br>in order for the remission to apply. 
<br> 
<br>For questions, please contact Glenda Smith or Michelle Fulk in the Bursar’s Office.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/27/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Effective December 7, new and reissued Purdue
<br>University purchasing cards and travel cards will be
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; mailed from the
<br>bank directly to the cardholder.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>By Friday (Nov. 6),
<br>cardholders must complete a survey to select the appropriate mailing address to
<br>which their cards will be sent. Procurement Card Services will email
<br>the survey to all cardholders. Within the survey, cardholders may choose to
<br>have new or reissued cards mailed to either their home or Purdue office address.
<br>It is the responsibility of the cardholder to ensure that the mailing address for
<br>one or both locations is correct in SuccessFactors. Employees should be sure to
<br>include a suite or room number for an office address.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>If a cardholder does not respond to the survey by the due
<br>date, the mailing address will default to the campus address on file in
<br>SuccessFactors. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/22/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The University will be closed Dec. 23 (as a result of the
<br>shifted Labor Day holiday), 24, 25, 28, and Jan. 1, which are University
<br>holidays, as well as Dec. 29, 30 and 31, which is the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2020 winter recess. For more information on the
<br>winter recess, see the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2020 Winter Recess
<br>FAQs.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>Pay practices for the 2020 winter recess are also available.
<br>
<br>
<br> 
<br>
<br>
<br>Any staff who have previously scheduled leaves on the winter
<br>recess days will need to review the 2020 Winter Recess
<br>FAQs document. If none of the
<br>situations apply, then the request will need to be canceled by the employee.
<br>
<br>
<br> 
<br>
<br>
<br>Questions should be directed to compensation@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/20/2020People
  
<div>
<br>&nbsp;
<br>
<br>
<br>Due to the change in the academic calendar at the West
<br>Lafayette campus between Nov. 15, 2020 and Jan. 19, 2021, Global Support and the Global
<br>Resource Committee have received questions regarding employees who wish to
<br>perform their duties from remote locations during this time.
<br> 
<br>
<br>
<br>
<br>
<br>At this time, ISS is strongly advising most visa holders
<br>against travel abroad over winter break. If any faculty, staff, employee or postdoc in
<br>H-1B, E-3, TN or O-1 status is nonetheless wanting to travel, they must submit
<br>a request in the MyISS system at https://connect.iss.purdue.edu
<br>under University Employment. These
<br>requests are subject to ISS approval. Depending
<br>on circumstances, ISS may be required by law to file a petition with USCIS
<br>amending the H-1B or E-3 approval. In
<br>any event, ISS cannot provide guidance until a request is submitted
<br>online. Email inquiries about travel
<br>will result in instructions to submit a request through MyISS. 
<br>
<br>
<br>
<br>
<br>
<br>Global Support will approve requests from Purdue employees (faculty,
<br>staff, post docs and graduate students) to work from an international or
<br>out-of-state location between the Thanksgiving holiday (11/25) and the start of
<br>Purdue’s spring semester (1/19/21) on the conditions that:
<br>
<br>
<br>Requesting employees in H-1B, E-3, TN or O-1 status must first complete the steps described in the preceding paragraph; and
<br> ALL requesting employees must return to Indiana to resume employment on or before the start of the spring semester (1/19/21).
<br>
<br>
<br>
<br>
<br>
<br>If an individual is requesting to travel abroad and is
<br>unable to return in time for the start of the spring semester, this could
<br>jeopardize their employment, as it may not be compliant to keep them on payroll
<br>from the international location. Please
<br>consider this carefully when making travel plans.
<br>
<br>
<br>
<br>
<br>Any travel plans being considered need to allow adequate
<br>time to quarantine and obtain negative COVID-19 tests before returning to campus
<br>(when applicable).  Visit the following
<br>link for specific guidance and applicability: https://protect.purdue.edu/updates/travel-guidelines-for-fall-2020/
<br>
<br>
<br>
<br>
<br>If
<br>the requesting employee does not anticipate returning to the state of Indiana
<br>before the spring semester begins on January 19 (or plans on
<br>leaving for the international or out-of-state location prior to November 25),
<br>additional review will be needed to determine if the arrangement is approvable
<br>or not.  A Change of Duty Station
<br>request should be completed as early as possible, and travel plans should not
<br>be made prior to receiving an approved request.
<br>
<br>
<br>
<br>
<br>Please note that due to significant restrictions, Change of
<br>Duty Station requests to destinations subject to U.S. sanctions are unlikely to
<br>be approved. Destinations affected are
<br>Cuba, Iran, North Korea, Syria and the Crimean Region of the Ukraine. For requests involving those destinations,
<br>please contact the Export Control Office at exportcontrols@purdue.edu before
<br>proceeding.
<br>
<br>
<br>
<br>
<br>Additionally, those individuals currently working on a
<br>project subject to a Technology Control Plan or General Guidance Memo overseen
<br>by the Export Control Office should contact exportcontrols@purdue.edu prior to
<br>proceeding to ensure the necessary export control regulations are considered
<br>before the individual goes abroad.
<br>
<br>
<br>
<br>
<br>A Change
<br>of Duty Station request (or Research/Instruction/Engagement leave if
<br>applicable) is required to be completed and approved in advance of making
<br>travel plans for this activity, as there are multiple approvers who vet the
<br>requests. To determine whether a Change
<br>of Duty Station request or a Research/Instruction/Engagement leave is
<br>appropriate, please visit: https://www.purdue.edu/business/mas/global/compliance/cod.php (RIE leaves are addressed at the list on the left)
<br>and https://www.purdue.edu/provost/heads/documents/heads-leave-request.pdf. As a reminder, Purdue requires a Change of
<br>Duty Station request any time an employee is requesting to work outside of
<br>Indiana for more than 22 consecutive days.
<br>
<br>
<br>
<br>
<br>As the change in the academic calendar only occurred at the
<br>West Lafayette campus, individuals from regional campuses in the above situation
<br>should follow the standard process of filing a Change of Duty Station request,
<br>and it will be reviewed to determine if it is approvable.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/15/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>Two PRF SDIP reports have been
<br>added to the Financial Management Reports Landing Page
<br>under “Other Financial Reports”. These reports are updated around the 10th of each month.
<br>The PRF SDIP Account Balance and Transaction Listing Cognos
<br>reports replace the spreadsheets that are currently available on the Business
<br>Management SharePoint site. 
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br> 
<br>
<br>
<br>All of the PRF SDIP accounts have manually
<br>been mapped to a business area; for changes to the business area
<br>mapping, please email treasreporting@purdue.edu. 
<br>At a later date, areas will be contacted to  identify the financial unit
<br>per SDIP account. The PRF Discretionary Reports currently
<br>available on the Business Management SharePoint site will no longer be updated
<br>after December 31.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 10/15/2020Reports
  
<div>
<br>&nbsp;
<br>The Statement
<br>of Payroll Charges standard Cognos report has been updated based on
<br>feedback from the Overpayments/Repayments and Effort Reporting project. These updates include:
<br>
<br>
<br>
<br>New report option “Compensation Transactions NOT included in Statement of Payroll Charge – EXCEL” – this report provides compensation transactions that are not processed through the regular payroll processes; i.e. processing of a journal voucher to move salary and/or fringesUpdate to the “Statement of Payroll Charge Export Version” – this report has been updated to include PAR Period information such as PAR Period and Description, PAR Begin and End Dates, Term and Summer Flag Y/N.
<br></div>
ApprovedNoneRegular News Article
 10/15/2020Finance
  
<div>
<br>&nbsp; The FY2021 Recurring Original Allocation JV upload was completed on Document Numbers 0113305345, 0113305346, and 0113306073.&nbsp; This establishes the consumable revenue for General Operating (495001), State Line (495011), and Federal (495021) Appropriations.&nbsp; These JV documents use posting date Sept. 1, 2020 and appear on Cognos standard reports in Period 3.&nbsp; The FY2020 Recurring Original Allocation JV posted in Period 1 in FY2020, which will impact month-to-month comparisons. Recurring Adjusted Allocation GLs (4950X2) are available for posting.&nbsp; Please refer the Governance Manual (https://www.purdue.edu/business/account/govManual/Transfers/index.html) for current transfer guidance.&nbsp; Remember when completing a transfer JV to include descriptive Header and Line Item text.&nbsp;&nbsp; The FY2021 Non-Recurring Allocation Return JV upload was completed on Document Number 0113305370.&nbsp; This is a nonrecurring reallocation of monies to each campus’ central account for General Operating (495004), State Line (495014), and Federal (495024) Appropriations.&nbsp; This JV uses posting date Sept. 1, 2020 and appears on Cognos standard reports in Period 3. Please contact your DFA, ADFA and/or central campus director before contacting Financial Planning and Analysis with specific questions, so unique business area and/or regional campus expectations may be addressed.
<br></div>
ApprovedNoneBusiness Update Article
 10/15/2020General Info
  
<div>
<br>&nbsp;
<br>The Purdue ID Card Office would like to adopt leading industry credential standards to replace the current PUID encoding on the Purdue ID card with an International Organization for Standardization/Issuer Identification Number (ISO/IIN) card number. This would be the first step needed towards establishing a mobile ID solution. Please know: there is no timeline to implement a change to the current Purdue ID card. The first step is to discover all areas impacted by a future change. The current Purdue ID card encoding has limited the ability to use standard and less expensive hardware for door access control. The Purdue ID Card Office is collaborating with ITaP to assist in completing an assessment to identify which departments and areas have systems or readers that use the mag stripe on the back of the Purdue ID card. This does not include areas that “present the ID card” but actually “SWIPE the ID card”.  If an area or department uses a system or device that is programmed to read what is on the Purdue ID card mag stripe, please complete this assessment. This would include (but is not limited to) usage such as:
<br>Building/room accessChecking out library materialsChecking out equipmentMembership management accessCheck-in process/event attendanceEmployees in areas who think they will be impacted by this potential change are asked to click on the following link, https://purdue.ca1.qualtrics.com/jfe/form/SV_a3K0UH5QRPseJ0h, to answer a few questions. The assessment team will eventually schedule a meeting to discuss details and potential solutions and strategies for handling this change. The team wants to make sure to understand the impacted areas and prevent any interruption of services. Your time and cooperation are appreciated.
<br></div>
ApprovedPurdue TodayRegular News Article
 10/8/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The
<br>Office of Risk Management has published an updated memo outlining the insurance
<br>claim reporting and repair process for accidents involving University
<br>vehicles.  The Purdue Vehicle Incident Procedures memo
<br>can be found on the Office of Risk Management website under the Memos tab. 
<br>Please share this information with others in your department as
<br>appropriate.  Questions regarding claims reporting or insurance repairs
<br>should be directed to RiskMgmt@purdue.edu.
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;
<br></div>
ApprovedPurdue TodayRegular News Article
 10/6/2020Finance
  
<div>
<br>&nbsp; The BSI&nbsp; Tax Tool has been repaired, and is now functional to use for updating tax withholding.&nbsp; Please report any issues to tax@purdue.edu.
<br></div>
ApprovedNoneBreaking News Article
 10/6/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Process Update:  Any Internal Order where the
<br>institutional attribute CV - COVID was attached had their parent account
<br>removed.  This change is to allow for clearer tracking of activity and
<br>balances on the accounts.  FY20 ending balances that were rolled up to the
<br>parents during the carryforward process will have an adjustment processed
<br>centrally and reimbursements will be made directly to the COVID IO to bring the
<br>balance to $0.  For any Internal Order that is being used for tracking
<br>expense that are not being reimbursed, the parent will remain.
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 10/1/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; As part of Purdue’s ongoing efforts to provide greater
<br>transparency for staff around jobs and compensation, Human Resources is
<br>introducing a new standard position description for Administrative and
<br>Executive Assistant jobs.
<br>
<br>
<br> 
<br>
<br>
<br>Since the rollout of the job family structure, Human
<br>Resources has fielded questions from both staff and managers related to the
<br>difference between the career levels of these jobs. To improve the
<br>documentation, consistency and understanding of this information, standardized
<br>position descriptions have been developed. No changes have been made to the
<br>positions themselves.
<br>
<br>
<br> 
<br>
<br>
<br>The goal of these standard descriptions is to better outline
<br>the career levels put in place with the rollout of the job family structure and
<br>provide greater clarity for staff and managers. Additionally, the descriptions
<br>should be a useful tool for staff for career development and advancement.
<br>
<br>
<br> 
<br>
<br>
<br>The new position descriptions and documentation can be found
<br>on the Human Resources website in the Organizational Structure and Position
<br>page under Position
<br>Description Information. As new jobs are created or positions are reviewed,
<br>the new standard position description should be used.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/28/2020Finance
  
<div>
<br>&nbsp;
<br>There is an error message in the BSI Tax Tools for monthly-paid employees trying to change tax withholding because the monthly payroll is still being processed. The error message is expected to clear once the payroll is complete. An all-clear message will be sent when the issue is resolved.
<br></div>
ApprovedNoneBreaking News Article
 9/24/2020Finance
  
<div>
<br>&nbsp;
<br>Several changes have been made to fields related to Annual Plan in the Simplified Dataset. These changes will affect any Cognos reports or SFA/XL reports that currently use these fields. The changes are as follows: 
<br>
<br>·       The existing field name “Annual Plan” has been
<br>renamed to “Annual Plan – Last Completed”.
<br>
<br>
<br>·       The existing field name &quot;MTD Budget&quot; has
<br>been removed and users can now use “Annual Plan –   Last Completed” to view the
<br>information previously displayed by this field
<br>
<br>
<br>·       If the “Annual Plan” field is being used in any
<br>existing SFA/XL reports, it will disappear upon refresh and the new “Annual Plan – Last Completed” field will need to be added in its place.
<br>
<br>
<br>·       Four new facts have been added:
<br>
<br>
<br>·        
<br>Annual Plan V1 and Annual Plan V1 One-Time
<br>
<br>
<br>·        
<br>Annual Plan V2 and Annual Plan V2 One-Time
<br>
<br>
<br>
<br>For help
<br>updating an existing Cognos report or SFA/XL query that makes use of these
<br>fields, or for  assistance creating a new report using these fields,
<br> contact treasreporting@purdue.edu
<br>for assistance.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/24/2020General Info
  
<div>
<br>&nbsp;  
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; In support of the&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Board of Trustees’ approval of measures to de-densify campus work spaces&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; , Purdue has used the Employee Location Tracker to capture employees’ ability to work remotely, as well as their daily location status. To better serve the needs of the University, effective immediately, the Employee Location Tracker is being retired and will be replaced by two new fields in SuccessFactors. This means the Employee Location Tracker will no longer be used going forward.&nbsp;&nbsp;&nbsp;&nbsp;
<br> 
<br>The new fields that have been added to SuccessFactors are Essential Worker and Location Status. It is not expected that these fields are being updated regularly, but they should be reviewed on a quarterly basis. HR Business Partners will be sharing quarterly reports with Deans/Unit Leaders to determine if changes need to occur.
<br> 
<br>For the majority of individuals, the Location Status on the position record and employee record will be the same. However, there are certain instances when an exception is granted to an employee that allows their Location Status to differ from what is listed on their position. For example, an employee’s position is marked as Remote – 100% since it is a remote eligible position. However, they have been approved to work On-Site – 100% by their supervisor for approved reasons. This is an instance when the employee record’s Location Status would be updated to On-Site – 100%, but their position’s Location Status would remain Remote – 100%.
<br> 
<br>The Employee Listing with Salary Details Standard Reports (Central Office, Business Office, and Export Version) in Cognos have been updated to include “Location Status” and “Essential Worker.”
<br> 
<br>If changes need to be made on the position, please reference the QRG - Updating Position Details. Please note when either field on the position is updated, it will automatically sync to the employee record.
<br> 
<br>If changes need to be made on the employee record, please reference QRG - Location Status Changes. Please note when either field on the employee record is updated, it will not sync to the position record.
<br> 
<br>The following are the definitions for the new fields.
<br>Essential Worker: Position a department has deemed critical and necessary to keep the core operations and infrastructure running on a bare minimum level.
<br>Location Status:
<br>Remote - 100%: majority of work is done on a computer and collaboration can occur virtually through email, phone, text, instant messaging, and/or video conference; work is performed indepdently and does not require a high level of manager oversight
<br>Hybrid/Rotational: job is capable of remote work, but may require some on-campus work days to accomplish tasks that cannot be performed while remote (choose option that most closely represents ongoing schedule for the position)
<br>Hybrid (Remote) 25% - (On-Site) 75%
<br>Hybrid 50/50
<br>Hybrid (Remote) 75% - (On-Site) 25%
<br>On-Site - 100% - job requires a physical presents to perform the work; job duties may require the use of equipment, dedicated work space, service, delivery, or public safety; manager oversight is often required
<br>The following employee classes will default to N/A for Location Status and should remain N/A.
<br>Graduate Student (S)
<br>Fellowship Pre Doc (T)
<br>Residence Hall Counselor (U)
<br>Student (V)
<br>Temporary (W)
<br>Limited Term Lecturer (X)
<br>PAA/PRF/PolyTech (Y)
<br>Non Pay (Z)
<br>LTD (8)
<br>Questions can be directed to employeetrackerhelp@purdue.edu.
<br>
<br></div>
ApprovedNoneRegular News Article
 9/22/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Training is available for individuals who assist with
<br>faculty recruitment.
<br>
<br>
<br> 
<br>
<br>
<br>All training sessions will be held via WebEx, and
<br>participants will register via the SuccessFactors Learning Management System,
<br>with a maximum of 20 participants for each class.
<br>
<br>
<br> 
<br>
<br>
<br>·        
<br>Sept. 29, 1:30 p.m. – Faculty
<br>Recruiting Refresher (90 minutes)
<br>
<br>
<br>·        
<br>Oct. 27, 1:30 p.m. – Department
<br>Recruiter – End-to-End Faculty Recruitment (120 minutes)
<br>
<br>
<br>·        
<br>Nov. 17, 10 a.m. – Candidate
<br>Management (60 minutes)
<br>
<br>
<br> 
<br>
<br>
<br>The training sessions are designed for those
<br>individuals that assist with the faculty recruitment process and are open to
<br>newcomers, as well as anyone looking to refresh their knowledge of the process.
<br></div>
ApprovedNoneRegular News Article
 9/15/2020Security
  
<div>
<br>&nbsp;
<br>Some Purdue University departments have been receiving scam calls from companies attempting to sell toner for copiers, printers and multi-function printers. These callers may ask for confirmation of the brand or model of the device(s) and the business address. This gives the caller enough information to deliver unwanted
<br>products and send an invoice.
<br>
<br>Departments should not provide this information as Purdue’s contracted suppliers do not make these types of calls. 
<br>
<br>The correct procedures are listed below:
<br>Toner for copiers, printers or multi-function printers covered under Purdue&#39;s maintenance contracts is included in the contracted (cost per page) pricing billed on a monthly or quarterly basis.Toner for all non-contracted devices should be ordered through the Cannon IV catalog.Questions, reports of scam calls or questionable product invoices should be directed to pshelpdesk@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/15/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; A WebEx training will be offered for Managerial Accounting:
<br>Personal Payments.
<br>
<br>
<br> 
<br>
<br>
<br>This training will cover the personal payment and ZV60
<br>process and is designed for those individuals responsible for initiating those
<br>processes in their departments.
<br>
<br>
<br> 
<br>
<br>
<br>Participants will register
<br>for this 90-minute training via SuccessFactors Learning Management System.
<br>Course information is available on the Overview tab; to register, use the Item
<br>Details tab. Three training dates are available.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/10/2020Finance
  
<div>
<br>&nbsp;
<br>As a reminder, Cost Distribution IT0027 must be a continuous record from the date of hire through 12/31/9999. There may be multiple lines of cost distribution; however, the beginning of the first record should be the employee&#39;s hire date and the last record should always end in 12/31/9999.
<br>
<br>An error will occur when using the pencil rather than the Copy button when changing an IT0027 record or when a new IT0027 record is created for a newly hired employee and the end date of 12/31/9999 is not utilized. Unfortunately, this error stops the person from replicating into S4 and other subsystems such as SEEMLESS.
<br>Therefore, remember that IT0027 must have continuous records from the date of hire through the end date of the last record being 12/31/9999. If a grant ends and the future funding is unknown, put the last cost distribution line on the Not-Relevant Account (the Master Cost Center).
<br>For further guidance, review the Quick Reference Guide. 
<br></div>
ApprovedNoneRegular News Article
 9/8/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; On August 8, a federal memorandum was signed that provides
<br>for deferral of the 6.2 percent Social Security withholding for applicable pays
<br>issued between September 1 and December 31, 2020 for employees with gross wages
<br>of $4,000 or less during a two-week pay period. Purdue will not adopt this
<br>optional deferral.
<br>
<br>
<br> 
<br>
<br>
<br>In making this decision, Purdue considered the following:
<br>
<br>
<br> 
<br>
<br>
<br>·       Eligibility for the deferral may change from
<br>paycheck to paycheck, leaving the employee uncertain of their take home pay
<br>between Sept. 1 and Dec. 31, 2020.
<br>
<br>
<br>·        Any employees who participated in the deferral
<br>would have 12.4 percent – double the usual rate of Social Security tax –
<br>withheld from their wages beginning with January 1 paychecks and continuing
<br>until the earlier of April 30, 2021 or the recovery of the full amount of the
<br>2020 deferral.
<br>
<br>
<br>·        Purdue would be required to withhold and remit
<br>these taxes by May 1, 2021, at which time interest, penalties and additions to
<br>tax will begin to accrue on any tax the university had not recouped and paid to
<br>the Internal Revenue Service. If an employee has a deferred tax from 2020, but
<br>leaves employment before it is fully recouped, then Purdue would either have to
<br>make arrangements to collect the balance of the tax deferral from the employee
<br>in order to remit it in a timely manner, or pay it for the employee and report
<br>the imputed income to the employee in 2021. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/8/2020Finance
  
<div>
<br>The Summer 2020 Semester Effort Reporting process is now
<br>available for certification. The SEEMLESS
<br>application can now be accessed to review and approve Summer 2020 Personnel Activity Reports (PARs). PARs are processed
<br>electronically via SEEMLESS, which can be accessed through the OneCampus Portal and then searching for
<br>SEEMLESS. 
<br>
<br>
<br>Summer 2020 PARs are due to be completed no later than October 16, 2020.
<br>
<br>As a reminder in
<br>certifying PARs, it is very important to have the faculty member and/or business
<br>office follow the following steps: 
<br>
<br>
<br>
<br>
<br>
<br> Sign
<br>&nbsp;&nbsp;&nbsp;&nbsp; in to SEEMLESS, retrieve the PAR, click on faculty overview, then click on
<br>&nbsp;&nbsp;&nbsp;&nbsp; refresh
<br>&nbsp;&nbsp;&nbsp;&nbsp; my info to update SEEMLESS with current information
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>IMPORTANT NOTES:
<br>
<br>
<br>
<br>
<br>
<br>·       Summer PARs were loaded after the BW 17 and MO 8 payroll
<br>runs. The Summer PARs will reflect
<br>information as of those payroll runs.
<br>Any changes made to IT0027 past this load date and payroll runs will not
<br>be reflected in the Summer 2020 PARs within SEEMLESS. Please refer to the PAR
<br>Periods Effort Reporting on the Managerial Accounting website for Pay Periods
<br>included within Summer 2020 PARs for each employee type.
<br>
<br>
<br>
<br>
<br>·       Please remember that the supervisor needs to certify
<br>their subordinates first, then
<br>their own PAR in this sequence.     
<br>
<br>
<br>
<br>
<br>·       The Department field now lists the department
<br>number in the ALL tab rather than the department name. This allows departmental
<br>business ofices to search and find their PARs in a consistent manner.
<br>
<br>
<br>
<br>
<br>·       In addition, users can search in the Description
<br>field -- the field that contains the semester -- and in the Department
<br>field by partial searches rather than exact matches. With this functionality,
<br>users can now put “2020SUMMER” in the Description search field, along with entering the
<br>department number being searched in the Department field, and the system will
<br>return all of the PARs for that semester for the department selected.
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>Training resources, including the
<br>Summer 2020 Effort Reporting Training PowerPoint and a recording of the
<br>training, can be found on the Managerial Accounting Website under Training Tools– Business Office.
<br>
<br>
<br>
<br>
<br>As a reminder, the Introduction
<br>to Certification of Effort (previously BPARS 100) is an online course which is
<br>a prerequisite for certifying Effort in SEEMLESS. Any users who have not completed the Introduction to
<br>Certification of Effort (Course 16005) may access the course via
<br>SuccessFactors Learning.
<br>
<br>
<br>
<br>
<br>For assistance with certifying PARs, first contact
<br>the business office and if they are unable to assist, then email effort@purdue.edu
<br>for additional assistance.  
<br>
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/8/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The Leave
<br>Request Cognos standard report is a record of all submitted leave requests
<br>for every 
<br>leave type
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;  in SuccessFactors. This report includes
<br>additional on-page filters to make it easier to interact with the report
<br>including filters for Time Type Name, FMLA Flag, Pandemic Reason Flag, and
<br>Approval Status of the Leave. The report is subtotaled by leave type for
<br>every employee. This report is intended to be the authoritative leaves
<br>report for both central and business office reporting and over the next two
<br>quarters, a mix of other leaves reports will be gradually sunset. 
<br> 
<br>Communications will be provided in advance of the report sun setting process.
<br>For questions about the new report, first be sure to review the definitions and
<br>cautions in the
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; data
<br>cookbook specification,
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; then contact the HR Data and Analytics team.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br> It should be
<br>noted that the HR Benefits - Leaves team has access to an expanded version
<br>of this report for detailed questions or questions regarding sensitive data.
<br>
<br>
<br> 
<br>
<br>
<br>Cognos File Path: Boiler Insight&nbsp; Standard
<br>Content&nbsp; HR and Payroll&nbsp; “Leave Requests”
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 9/3/2020Finance
  
<div>
<br>&nbsp; The Finance Data and Support team will be combining their two email addresses together.&nbsp; Please use cmdt@purdue.edu for all communications going forward.&nbsp; The other email address, cmdt-all@purdue.edu, will be phased out and eventually closed down.&nbsp; All documentation or websites which references cmdt-all@purdue.edu will be updated to cmdt@purdue.edu.&nbsp;
<br></div>
ApprovedNoneRegular News Article
 9/3/2020General Info
  
<div>
<br>&nbsp; Campus units now have an online option for notary service during this time when many staff members who normally act as on-campus notaries are working remotely due to the COVID-19 pandemic.Notarize was authorized by the state of Indiana in July as an online notary service valid for use in the state. ITaP security staff at Purdue also has reviewed it and cleared it for use at the University.Notarize comes with a cost to campus units, about $25 per use, so the best option remains using an on-campus notary. If their notaries are all working remotely, campus units may want to arrange for one or more of those staff members to be on call to come to campus when notary service is needed.If that’s not possible, Notarize, www.notarize.com, is available. To use Notarize, upload a PDF document, or scan paper documents using the Notarize mobile app. Notarize then verifies your identity and connects users with a notary via a secure two-way video call. The user can instantly download electronically notarized documents or have them sent via email.While the Notarize system meets security standards, ITaP’s security review says campus units will need to decide who can upload sensitive documents to the system and under what circumstances, and have proper controls in place for using the service.In October, Notarize plans to begin accepting Indiana notaries to serve in its system. Purdue notaries can apply for remote notary certification through the Indiana Secretary of State’s Office.Purdue notaries can become part of the Notarize system and will then be able to process documents for $10 each. However, campus units will need to pay a $50 per month fee for the person to be part of the system in order to get that $10 rate, and pay for two hours of training costing $95. If demand justifies it, Notarize is willing to discuss group and volume rates once it gets established in Indiana.
<br></div>
ApprovedPurdue TodayRegular News Article
 9/3/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>Effective
<br>August 19, due to a delay in producing I-766 Employment Authorization Documents
<br>(EAD), United States Citizenship and Immigration Services is providing
<br>temporarily flexibility to allow those affected to work pending the arrival of their physical I-766 EAD card.
<br>
<br> 
<br>
<br>
<br>Those
<br>affected must meet all the following criteria:
<br>
<br>
<br>·        
<br>applied for their new I-766 EAD prior to the expiration of their
<br>previous work authorization;
<br>
<br>
<br>·        
<br>applied for their new I-766 EAD between Dec. 1, 2019, and August 20,
<br>2020; and
<br>
<br>
<br>·        received
<br>a notice of approval, I-797 Notice of Action, stating that their new
<br>authorization for the I-766 EAD has been approved. Note that this is not
<br>their I-797C Notice of Action, as
<br>the I-797C only states notice of receipt by USCIS and not approval.
<br>
<br>
<br>If
<br>the following has been met, the I-9 verifier can accept a List B document and
<br>their I-797 Notice of Action as a List C document. This is the only situation
<br>where List B and List C documents can be used for an Alien Authorized to work
<br>without prior approval from Central I-9 Support. 
<br>
<br>
<br> 
<br>
<br>
<br>Regardless
<br>of the expiration date on their I-797 Notice of Action, this temporarily
<br>flexibility will expire on Dec. 1, 2020.  The employee must provide
<br>their I-766 EAD by Dec. 1, 2020.
<br>
<br>
<br> 
<br>
<br>
<br>A
<br>Quick Reference Guide is available to help while completing Section 2 (New Hire
<br>Data Verification), or Section 3 (I-9 Reverification).
<br>
<br>
<br> 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/28/2020Training
  
<div>
<br>PAR training for Summer 2020 – 2021 is now available and consists of two elements. The online training module BPARS 100—Introduction to Certification of Effort is a required prerequisite to attending the virtual training and is required every semester for any business office employee that will be handling PARs. There will also be a virtual instructor-led training opportunity.
<br>Online training module:
<br>The online module defines terminology and regulation that outline the Personnel Activity process. The effort reporting policy and the escalation process are defined.Registration for BPARS100 – Introduction to Certification of Effort is available in the SuccessFactors Learning Management System. Instructor-led virtual training:
<br>The virtual course will cover the PAR process flow, reviewing and editing PARs, faculty and supervisor steps and paper PARs. The virtual course will offer a demonstration of the SEEMLESS software tool, including how to view and edit PARs, assign delegates and workflow.The virtual course will also provide an opportunity for questions and answers regarding SEEMLESS and effort reporting.Register online to ensure a seat in the virtual course. Upon registration, attendees will receive a confirmation along with details on how to access the virtual session.Classes for the virtual sessions will be held at the following times: 
<br>10 a.m.-noon, Friday, September 4                    2-4 p.m., Wednesday, September 9 Further questions can be directed to effort@purdue.edu.
<br></div>
ApprovedNoneBusiness Update Article
 8/28/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; Those hiring student positions through the SuccessFactors
<br>recruitment module are reminded to complete the Offer Details section of the
<br>Offer Approval step. When the Offer Details section is not completed, onboarding is delayed because it does not flow to
<br>Payroll properly.
<br> 
<br>Please review the Offer Details section
<br>(within Offer Approval step) of the Student Hire Quick Reference Guide
<br>and complete all required fields including the period rate and hourly rate of
<br>pay. A quick link on the first page of the QRG will take users to the Complete Offer Approval (beginning on page 11) that walks them through the offer details needed.
<br> 
<br>Additional information on student hiring is available online.
<br>
<br>
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneBusiness Update Article
 8/27/2020Reports
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp; As of tomorrow (August 28), HR Level 2 Data will be removed
<br>from the Standard HR and Payroll Cognos report. This change is being made so
<br>that this highly-used report can be accessed by the largest
<br>audience. 
<br> 
<br>Please note that the fields being removed include PUID, Highest
<br>Degree, Highest Degree Code, and Highest Degree Year. Additionally,
<br>the Supervisor Email field has been added to this report. 
<br> 
<br>Users who
<br>have specific data needs may contact the HR Data Team at https://www.purdue.edu/hr/buspur/formsproc/hrdataana/hrdata.php.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/25/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; The 2020 Spring PAR
<br>period ended on July 31, 2020. Therefore,
<br>all PARs that need to be certified will need to be approved by a
<br>pre-auditor. The effort reporting period
<br>is to be closed 60 days after the end of the reporting period in order to
<br>satisfy federal reporting requirements.
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>As a reminder, PARs
<br>will need a detailed explanation of any revisions or changes, and why the PAR is
<br>being submitted late. 
<br>
<br>
<br>Pre-auditors will need to search for the PERNR that needs to be approved under the ALL
<br>tab in SEEMLESS. 
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/25/2020Finance
  
<div>
<br>&nbsp; For incoming Aliens Authorized to Work, Tentative Nonconfirmations from Department of Homeland Security may occur more often than usual. Higher frequency of Tentative Nonconfirmations is due to expected delay in submission of SEVIS file to Department of Homeland Security. Central I-9 Support recommends delaying processing of Tentative Nonconfirmations for Aliens Authorized to Work until September 14. Employees who have different citizenship status (such as U.S. Citizens or Permanent Residents) that receive Tentative Nonconfirmations should be processed as normal.
<br> 
<br>The Tentative Nonconfirmation process must be completed with the employee either physically or virtually present on WebEx. Please see the QRG for process. 
<br></div>
ApprovedNoneRegular News Article
 8/20/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>Procurement
<br>Services has launched a new online course, P2P 151 – Receiving in Ariba. The course lasts approximately 40 minutes and provides an overview of the Procure-to-Pay
<br>(P2P) process, receiving demonstrations and links to additional resources.
<br>While the course is specifically designed for individuals who are responsible
<br>for processing goods receipts in Ariba, it is not a requirement that must be
<br>completed.  
<br>       
<br> 
<br>
<br>
<br>
<br>Log in with BoilerKey and enroll in P2P 151 – Receiving in Ariba.
<br> 
<br>
<br>
<br>
<br>Questions
<br>may be directed to pstraining@purdue.edu.
<br>
<br>
<br>
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<br></div>
ApprovedPurdue TodayRegular News Article
 8/20/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Departments should make note of the
<br>2020-2021 IO(s)  for federal work-study students.
<br>
<br>
<br>
<br> 
<br>
<br>
<br>August 24, 2020 –
<br>May 8, 2021
<br>
<br>
<br>
<br>
<br>·      
<br>On Campus:  61019000 (Regular)
<br>= 7400000391
<br>
<br>
<br>·      
<br>On Campus:  61019003 (Community
<br>Service) = 7400000394
<br>
<br>
<br>
<br>
<br>
<br> 
<br>
<br>
<br>
<br>
<br>
<br>Departments employing
<br>federal work-study students during the 2020-21 academic year are asked to double-check that cost distribution is
<br>set up properly in PA20, utilizing the appropriate IO noted above.
<br>
<br>
<br> 
<br>
<br>
<br>Questions can be directed to workstudy@purdue.edu or 765-494-7581.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/18/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; The Institutional Attribute fields on the Internal Order and the WBSE have been changed to add three and to rename two attributes. This change was made to assist in reporting. 
<br>New attributes:
<br>CV – Covid: This will be used to track specific Covid expenses. Not to be used at this time. Further instruction on use will be provided at a later date.
<br>PC – Purdue Online – Non Credit Corporate: This is to be used for Purdue Online non-credit programs that are specifically developed and given to corporate clients. This attribute should not be on accounts in the academic business areas.
<br>IM – Incentivized Prof MS: Not to be used at this time. Further instruction on use will be provided at a later date.
<br>Field name updates:
<br>DF – Purdue Online – For Credit: This is to be used on accounts associated with the Purdue online for-credit classes. These accounts will be housed in the academic areas but will be directed by Purdue Online.
<br>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; DN – Purdue Online – Non Credit: This is to be used on accounts associated with Purdue Online non credit classes. These accounts are to only be in the Purdue Online business area. 
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<br></div>
ApprovedNoneRegular News Article
 8/13/2020Finance
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Beginning August 13, central I-9 support will no longer be accepting SSN card copies to update their record in the E-Verify section of the onboarding dashboard for employees who did not initially have an SSN at their time of hire. This includes any and all employees who did not have an SSN at time of hire and have not presented an SSN card prior to August 13, regardless of hire date.  
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
<br>
<br> 
<br>
<br>The new process will be that employee will present their SSN to an I-9 vrifier, and the I-9 verifier will update their SSN in the E-Verify section of the onboarding dashboard and send it through E-Verify. Once an authorized result has been received, both the I-9 verifier and the employee must complete E-Verify Correct Data. As always, the SSN data in the Employee Profile in EC must only be edited by central I-9 support staff; without the completion of E-Verify Correct Data, I-9 central staff will be unable to update their record.
<br>
<br> 
<br>
<br>Questions should be sent to HROnboardingTickets@purdue.edu.
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/13/2020Training
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Talent Acquisition is offering a virtual training session on student
<br>recruitment via WebEx.
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>
<br>Participants in this course will learn how to navigate the Student
<br>Recruitment – Quick Hire process, as well as get tips for onboarding. At the
<br>session, attendees will start with the position and work through the hiring
<br>process. Participants can prepare for the session by reviewing training
<br>materials on the student recruiting and hiring resource page.
<br>
<br>
<br>The session will be held at 10 a.m. on Friday, August 21.
<br>
<br>
<br>Employees are invited to join this hour-long live session to
<br>learn more or to refresh their understanding of the student recruitment process.
<br>Those interested may register for the course directly in SuccessFactors
<br>Learning: Student
<br>Recruitment - Quick Hire Process. Upon registration, attendees will
<br>receive a confirmation along with details on how to access the WebEx session. Further
<br>questions can be directed to oecomm@purdue.edu.
<br>
<br>
<br>
<br></div>
ApprovedNoneRegular News Article
 8/12/2020Finance
  
<div>
<br>&nbsp;
<br>  
<br>
<br>
<br>&nbsp;&nbsp;&nbsp;
<br>
<br>The last day for 2020 SUMMER_AB (Academic Year Biweekly) is August 16
<br>and 2020 SUMMER_AY (Academic
<br>Year Monthly) is August 31. 
<br>
<br>
<br>Summer Pay 2020 is accessed through the SEEMLESS application utilizing the OneCampus Portal and then searching for the SEEMLESS tile.   
<br>
<br>
<br>
<br>
<br>
<br>In preparation for SUMMER 2020-21 Effort Reporting, the
<br>last payroll runs included in those PARs will be BW 17 and MO 8. Therefore, all pre-payroll tasks will need to
<br>be completed by the below dates to reflect postings on the SUMMER 2020-21 PARs:
<br>
<br>
<br>
<br>
<br>
<br>BW 17: 8/18/20, 5 p.m. 
<br>MO 8: 8/21/20, 5 p.m.
<br>
<br>
<br>
<br>
<br>The release of 2020-21 Summer PARs is anticipated by
<br>mid-September.             
<br>
<br>
<br>
<br>
<br>As a reminder for users who utilize the ZHCM_Addpay report, it
<br>sometimes reports false duplicates. Therefore, business offices must check
<br>Summer Calendar entries in ECP PA0020, Infotype IT0015, wage type 1315 in order
<br>to verify that summer calendar entries are correct prior to the pre-payroll
<br>task deadlines. 
<br>
<br>
<br>
<br>
<br>For those who need assistance with Summer Pay, first contact the
<br>business office and if they are unable to assist, then email SummerPay@Purdue.edu for additional assistance.
<br>
<br>
<br>
<br>
<br></div>
ApprovedNoneBreaking News Article
 8/10/2020Buying
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; The
<br>Fisher Scientific catalog is currently unavailable. An
<br>update will be provided once the issues are
<br>resolved.     
<br>&nbsp;
<br></div>
ApprovedNoneBreaking News Article
 8/6/2020General Info
  
<div>
<br>&nbsp; The Equifax I-9 Management System, TALX, has updated its policy regarding username criteria. The next time an I-9 verifier logs in, the system should ask for a new username to be set. Users should use their Purdue career account username when updating the username.
<br> 
<br>Contact HROnboardingTickets@purdue.edu with any issues accessing a TALX account.
<br></div>
ApprovedNoneRegular News Article
 8/4/2020General Info
  
<div>
<br>&nbsp;
<br>The Purdue ID Card Office is
<br>currently closed to walk-in visitors and operating on a limited basis by
<br>appointment only. As a result, requests that require additional staff action
<br>may involve additional time to complete.
<br>
<br>
<br>
<br>
<br>
<br>In an effort to
<br>de-densify and reduce wait times, the office is looking to partner with departments
<br>across campus to distribute new staff and student ID cards. An example might be
<br>a supervisor receiving Purdue ID cards for their newly hired staff.
<br>
<br>
<br>Those interested in becoming an authorized proxy for their department should contact the ID Card Office at PurdueIDCardOffice@purdue.edu or 496-0444 to explore this option.
<br>
<br>
<br>
<br>
<br>
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<br>
<br></div>
ApprovedPurdue TodayRegular News Article
 8/4/2020General Info
  
<div>
<br>&nbsp;
<br>&nbsp;&nbsp;&nbsp; As previously announced, Purdue migrated Web Certifications (WebCerts), to new platforms.&nbsp; The certifications are now live in their respective locations and are available for enrollment. Student certifications and topics related to software access retained the WebCert designation and will be located in the Brightspace Learning Management System. Employees may register directly for WebCerts from the WebCert catalog.&nbsp; Please review the summary of WebCerts located within Brightspace: BoilerConnectClub Sports Driver AuthorizationData Classification and Handling Education ResourcesEmergency Preparedness / All-Hazards Awareness TrainingFamily Educational Rights and Privacy ActGramm Leach Bliley Act / Financial Services Modernization Act of 1999Health Insurance Portability and Accountability Act of 1996Lyles School of Civil Engineering / Right-to-Know TrainingPayment Card Industry Data Security StandardsProtecting Social Security NumbersPurdue Passenger Van TrainingRecWell - Risk Management EAP TrainingRecWell - Risk Management Non-EAPRecWell - Risk Management Outdoor Club Sports &amp; Challenge CourseTax-Exempt Bond Compliance - Private Business UseViolent Behavior Policy AwarenessThe remainder of the certifications, available as of August 1, 2020, were retitled Employment Certifications (EmploymentCerts) and ar